This Tender Has Expired

Contact person: Granny Motsie. Phone: 011 377 6649. Email for submissions: [email protected]. General enquiries email: [email protected]. Delivery/submission address: CCMA National Office, JCI Building, 28 Harrison Street, Marshalltown, 2001. Postal: Private Bag X94 Marshalltown, 2107. Fax: (011) 834-7351. Docex: DX147.

Submit your quotation via email ONLY to [email protected]. Quotations not sent to this address will be disqualified. Requirements: Quotation must be on official company letterhead, include all costs, and state the total fixed amount (inclusive of all applicable taxes). Quotation validity period: 90 days. Attach proof of ownership documents (CIPC registration, ID copies of owner(s), and medical certificate for disability if claiming PWD points) to claim preferential points.

Evaluation uses the 80/20 preference point system: 80 points for price (lowest acceptable tender scores 80, others score proportionally lower) and 20 points for preferential goals. Preferential points breakdown: Black Owned Entities (max 8 points), Women Owned Entities (max 6 points), Youth Owned Entities (max 4 points), Persons with Disability Owned Entities (max 2 points). Points are calculated as: (Ownership % / 100)

• Max Points for the category. Proof required: CIPC documents, ID copies, and medical certificate (for PWD). Failure to submit proof results in zero points for that category. General compliance: Must be a registered company (CIPC), not listed in Register for Tender Defaulters or List of Restricted Suppliers, submit all mandatory documents, comply with POPI Act and CCMA disclosure requirements (SBD4 form), and certify no collusion or corrupt practices.

Scope: Provide a cloud-based Asset Verification Solution and 10 Asset Verification Scanners (once-off purchase, owned by CCMA) for verifying CCMA’s ~16,000 assets. Deliverables: 6 licenses for the Asset Verification Solution (3-year contract), maintenance and support (30 hours onsite + 30 hours telephone support per year for 3 years, time and material basis). Solution requirements: Synchronize with ERP system, meet audit compliance, enable asset audits (location, condition, exception reporting), support 4-level location hierarchy (organisation, building, room, floor), manage multiple regions/sites, be user-friendly, and include flexible reporting (export to Excel, PDF, HTML, TIF). Must support barcoded scanners, manual asset input, API integration (push/pull), SQL Server compatibility, and produce verification statistics reports. Hosting: Compatible with Microsoft Azure, hosted on CCMA’s Azure tenant, data must remain in South Africa. Professional services: Project management (documented methodology), implementation (import/export asset master files, transition management, report development, installation/configuration, enhancements, system integration), training (administrator and user), test plans (scope, approach, resources, schedule), change management (knowledge transfer, ongoing support), risk management (risk assessment, business continuity/disaster recovery, data security, ICT governance, signoff criteria), and quality management (certifications, issue resolution, communication standards). Transition: Data must be available at contract end for smooth handover, including mapping to new cloud provider.

Quotation must state a total fixed amount inclusive of all applicable taxes. Breakdown required: Asset Verification Scanners (unit cost and total), Asset Verification Solution Implementation costs, VAT, and grand total. For the 3-year license, maintenance, and support: Provide hourly rates and costs for Year 1, Year 2, and Year 3 (onsite support: 30 hours/year, telephone support: 30 hours/year), including VAT and grand total. Support is on a time and material basis.

Mandatory documents: Proof of ownership (CIPC registration, ID copies of owner(s)), medical certificate (for disability points). Preferential points: Awarded based on ownership percentages for Black (max 8), Women (max 6), Youth (max 4), and Persons with Disability (max 2) owned entities. Compliance: Must not be listed in Register for Tender Defaulters or List of Restricted Suppliers. Must complete and submit SBD4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form). Must comply with Preferential Procurement Regulations 2022 and POPI Act. Collusion or corrupt practices will result in disqualification.