How will bids be evaluated?

{ "general": [ "Bidder must be registered with CIPC", "Bidder must be tax compliant (valid TCS Pin or CSD report)", "Bidder must have a valid B-BBEE Certificate (Level 3 or higher)", "Bidder must not be listed on the Register of Tender Defaulters", "Bidder must not have been convicted of fraud or corruption in the last 5 years", "Bidder must submit all mandatory documents as listed in the tender", "Bidder must meet the minimum functionality threshold of 70%" ], "B-BBEE": [ "Minimum B-BBEE status level of Contributor Level 3 or higher", "EMEs (Exempt Micro Enterprises) with turnover R50M) must comply with 40% sub-minimum on QSE Skills Scorecard", "30% SMME involvement required for Generic Entities", "Sub-contracting from previously disadvantaged groups (black, female, youth, people with disability) is encouraged" ], "technical": [ "Bidder must have experience in developing and implementing Integrated LMS within the last 10 years", "Bidder must provide reference letters for at least 4 similar completed projects", "Bidder must demonstrate capability in system design, cloud-based solutions, and QA testing", "Bidder must provide a detailed project plan with linked phases and timeframes" ] }

What are the important dates and deadlines for this tender?

{"closingDate":"14 August 2026","closingTime":"12h00","briefingSession":"{\"date\":\"05 August 2026\",\"time\":\"10:00\",\"venue\":\"e: 05 August 2026 Yes\",\"is_compulsory\":true}"}

Who should be contacted for queries about this tender?

{"name":null,"email":"rfqs-rfps@tasez.co.za","phone":"012 940 6378","department":"of Trade, Industry and Competition (the dtic), the","address":"ria, 0081"}

Provision of Integrated Learning Management System

Provision of Integrated Learning Management System – Gauteng Government RFP Tender

Technical Specifications

Source: TASEZ- Provision Of Intergrated Learning Management System.pdf (RFP)

1.1. Africa’s first automotive city, the Tshwane Automotive Special Economic Zone

(TASEZ), is changing the face of South Africa’s manufacturing industry, accelerating

economic reform, encouraging investment in the sector and, most importantly,

creating jobs. Located in the City of Tshwane, TASEZ is a multi-billion project

between the Department of Trade, Industry and Competition (the dtic), the

Gauteng Government and the City of Tshwane. This innovative and crucial special

economic zone fits seamlessly into the priorities of the South African Economic

Reconstruction and Recovery Plan and plays a catalytic role in extending

economic participation across the Tshwane region, opening multiple opportunities

for small, medium and micro enterprises (SMMEs) and co-operatives, and promoting

skills develop and the transferal of technological expertise in the automotive

manufacturing industry.

1.2. TASEZ Training Academy requires an integrated Learning Management System

(LMS) to manage student administrative matters and learning activities. The aim is

to procure services of a supplier to develop, enable and maintain an Integrated

LMS for the TASEZ Training Academy.

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

SBD 1 Form – Invitation to Bid

2.1. Invitation to Bid

You are Hereby Invited to Bid for Requirements of the (Name of Department/ Bidder Entity)

Bid Number: RFP 014/2025 Closing Date: 14 August 2026 Closing Time: 12h00

Description: PROVISION OF INTERGRATED LEARNING MANAGEMENT SYSTEM

The Successful Bidder will be Required to Fill in and Sign a Written Contract Form (SBD7).

Bid Response Documents May Be Deposited in the Bid Box Situated at (Street Address):

The Procurement Officer

Tshwane Automotive Special Economic Zone

Building 21, Main Reception

Council for Scientific and Industrial Research (CSIR)

Meiring Naudé Road; Brummeria; Pretoria (Gauteng)

Coordinates: 25°44'51.4"S 28°16'53.5"E

Supplier Information

Name Of Bidder

Postal Address

Street Address

Telephone Number Code Number

Cellphone Number

Facsimile Number Code Number

E-Mail Address

Vat Registration Number

TCS PIN: OR CSD No:

B-BBEE Status Level Yes B-BBEE Status Level Sworn Yes

Verification Certificate [Tick No Affidavit No

Applicable Box]

If yes, who was the Certificate Issued by?

An accounting officer as An Accounting Officer as Contemplated in the Close Corporation

contemplated in the Close Act (CCA)

Corporation Act (CCA) and A Verification Agency Accredited by the

name the applicable in the South African Accreditation System (SANAS)

tick box

A Registered Auditor

Name:

[A B-BBEE Status Level Verification Certificate / Sworn Affidavit (For EMES & QSES) Must Be Submitted in Order to Qualify for

Preference Points For B-BBEE]

Are you the Accredited Are you a Foreign Based Yes

Representative in South Africa Yes No Supplier for the Goods / No

for the Goods / Services / Services / Works Offered? [If Yes Answer Part

B:3 Below] Works Offered? [If Yes Enclose Proof]

Signature of Bidder .......................................... Date ...........................

Capacity under which this Bid is Signed.

(Attach Proof of Authority to Sign this Bid, e.g., Resolution of Directors, etc.)

Total Number of Items

Total Bid Price (All Inclusive) R

Offered

Bidding Procedure Enquiries may be Directed to: Technical Information may be Directed to:

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Department/ Bidder Entity SCM TASEZ Contact Person Hlamulo

Telephone Number 012 940 6378 Facsimile Number 012 940 6378

Facsimile Number N/A E-Mail Address [email protected]/rfqs-

[email protected]

E-Mail Address [email protected] /rfqs-[email protected]

2.2. Terms and Conditions for Bidding

2.2.1. Proprietary Information

2.2.1.1. TASEZ considers this tender and all related information, either written

or verbal, which is provided to the respondent, to be proprietary to

TASEZ. It shall be kept confidential by the respondent and its officers,

employees, agents and representatives. The respondent shall not

disclose, publish, or advertise this specification or related information

to any third party without the prior written consent of TASEZ.

2.2.2. Enquiries and Communication

2.2.2.1. All communication and attempts to solicit information of any kind

relative to this tender should be in writing and directed to: Email

address: [email protected].

2.2.2.2. Clarification questions from Bidder will be closed Five (5) Working

Days before the date of closure of the RFP. Note that the last date

for request for information pertaining to this tender will be on the 07th

of August 2026.

2.2.2.3. Bidders may not contact any other TASEZ employee besides contact

person mentioned on Paragraph 2.2.2.1 above on any matter

pertaining to the bid from the time when bid is advertised to the time

the bid is awarded. Any effort by a bidder to influence bid

evaluation, bid comparisons or bid award decisions in any manner,

may result in rejection of the bid concerned.

2.2.2.4. All the documentation submitted in response to this tender must be

in English.

2.2.2.5. The Bidder should check the numbers of the pages to satisfy

themselves that none are missing or duplicated. No liability will be

accepted by TASEZ in regard to anything arising from the fact that

pages are missing or duplicated.

2.2.2.6. If the Bidder finds or reasonably believes it has found any

discrepancy, ambiguity, error, or inconsistency in this RFP or any other

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

information provided by TASEZ (other than minor clerical matters),

the Bidder must promptly notify TASEZ in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford TASEZ an

opportunity to consider what corrective action is necessary (if any).

2.2.2.7. Any actual discrepancy, ambiguity, error, or inconsistency in the RFP

or any other information provided by TASEZ will, if possible, be

corrected and provided to all Bidders without attribution to the

Bidder who provided the written notice.

2.2.2.8. All persons (including Bidders) obtaining or receiving the RFP and any

other information in connection with the RFP must keep the contents

of the RFP and other such information confidential, and not disclose

or use the information except as required for the purpose of

developing a response to the RFP.

2.2.3. Validity Period

2.2.3.1. Responses to this tender received from suppliers will be valid for a

period of 120 Calendar days counted from the closing date of the

tender.

2.2.4. Submission of Tenders

2.2.4.1. All submissions must be marked: “For attention: Supply Chain

Management” with the RFP Number included and hand delivered.

The Procurement Officer

Tshwane Automotive Special Economic Zone

The Tender Box is situated at. The address is: -

The Procurement Officer

Tshwane Automotive Special Economic Zone

Building 21, Main Reception

Council for Scientific and Industrial Research (CSIR)

Meiring Naudé Road; Brummeria; Pretoria (Gauteng)

Coordinates: 25°44'51.4"S 28°16'53.5"E

2.2.4.2. Bid documents shall only be considered when received on or

before the closing date and time which is 14th August 2026 at 12h00.

Late proposals will not be considered. RFP documents will not be

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

opened in Bidder; however, the results will be published on the

TASEZ website.

2.2.4.3. Tenders should be submitted bound in a sealed envelope and

Bidders are required to submit as follows:

2.2.4.3.1. One (1) Original

2.2.4.3.1.1. One original of the completed RFP document

shall be placed in a sealed envelope marked:

“RFP 014/2025 – Appointment of a Service

Provider for the provision of a service provider

2.2.4.3.1.2. The Closing Date and Time, Company Name

and the Return Address must also be endorsed

on the envelope.

2.2.4.3.1.3. If a Courier Service Company is being used for

delivery of the bid document, the bid

description must be endorsed on the Delivery

Note / Courier Packaging to ensure that

documents are delivered into the tender box.

2.2.4.3.2. Flash Disk

2.2.4.3.2.1. A copy of the tender shall be scanned and

saved in a flash disk that will resemble the

original signed hardcopy. The flash disk must

be secured in the file.

2.2.4.3.3. Electronically Submission

2.2.4.3.3.1. Electronic submissions are not allowed for this

tender

2.2.4.4. The bids must be in the tender box by no later than 12h00 on the 14th

of August 2026.

2.2.4.5. No bid received by telegram, telex, email, facsimile or similar

medium will be considered. Where a tender document is not in the

tender box at the time of the bid closing, such a bid document will

be regarded as a late bid. Late bids will not be considered.

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

2.2.4.6. Amended bids may be sent, together with the original bid, in an

envelope marked “Amendment to bid” and should be placed in the

bid box before the closing date and time. Submission of amendment

bids without also submitting an original bid document as requested

will not be considered.

2.2.4.7. The bidder is responsible for all the cost that they shall incur related

to the preparation and submission of the bid document.

2.2.4.8. Bidders are required to initial each page of the RFP document on the

right-hand side at the bottom of each page.

2.2.4.9. Bidders to note that TASEZ is entitled to amend any bid conditions,

validity period, specifications, or extend the closing date of bids

before the closing date. All bidders, to whom the bid documents

have been issued, will be advised in writing of such amendments in

good time.

2.2.4.10. TASEZ reserves that right not to accept the lowest bid of any tender

in part or in whole. It normally awards the contract to the bidder who

proves to be fully capable of handling the contract and also

financially advantageous to TASEZ.

2.2.4.11. TASEZ also reserves the right to award this bid to a purely

empowerment company or may award this bid on conditions that a

joint venture with an empowerment company is formed. This may be

added as a request to be agreed when contracting.

2.2.4.12. TASEZ also reserves the right to award this bid as a whole or in part

without furnishing reasons.

2.2.4.13. TASEZ reserves the right to, among other things, conduct

unscheduled or scheduled site visit/s to satisfy itself, as to the validity

of the information provided on this bid documents.

2.2.4.14. An incomplete price list shall render the bid non-responsive.

2.2.4.15. TASEZ reserves the right to review the pricing/financial proposal

submitted by the bidder and make an assessment if their proposed

costing is market related or not and reserves the right to negotiate or

not to negotiate the with the preferred bidder or any bidder as per

recommendation of the BAC. The process for negotiation will be

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

governed by the TASEZ internal SCM processes as approved and in

line with Preferential Procurement Regulation of 2017.

2.2.4.16. All Conditions in the Joint Building Contracts Committee (JBCC) will

apply, however Special Conditions of Contract (SCC) as outlined

herein will supersede other conditions. N/A to this bid

2.2.4.17. All reference to TASEZ on this bid document includes its subsidiaries

who are affected by the deliverable of this bid document.

2.2.4.18. The General Condition of Contract is part of this tender document

and will be incorporated as an annexure and those will be bidding

to the bidder whether they are returned and submitted with the bid

response or not and will remain bidding to the bidder whether

initialled or not.

2.2.4.19. This bid is subject to the preferential procurement policy framework

act 2000 and the preferential procurement regulations, 2017, the

general conditions of contract (GCC) and, if applicable, any other

legislation or special conditions of contract.

2.2.4.20. None of this bid conditions are to be changed by the bidder unless

agreed in writing and approved by TASEZ.

2.2.4.21. Bidder must register on the central supplier database (CSD) to

upload mandatory information namely: (Business Registration /

Directorship / Membership / Identity Numbers; Tax Compliance

Status; Banking Information for verification purposes). B-BBEE

Certificate or Sworn Affidavit for B-BBEE must be submitted to bidding

institution.

2.2.5. Late Submission

2.2.5.1. Late responses to the RFP will not be accepted.

2.2.5.2. All dates and times in this RFP are in accordance with the South

African standard calendar and time.

2.2.5.3. Any time or date in this RFP is subject to change at TASEZ’s discretion.

The establishment of a time or date in this RFP does not create an

obligation on the part of TASEZ to take any action or create any right

in any way for any Bidder to demand that any action be taken on

the date established.

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

2.2.5.4. The Bidder accepts that, if TASEZ extends the deadline for the RFP

submission (the closing date) for any reason, the requirements of this

RFP otherwise apply equally to the extended deadline.

2.3. SBD 2 - Tax Compliance Requirements

It is a condition of bid that the taxes of the successful bidder must be in order, or

that satisfactory arrangements have been made with South African Revenue

Service (SARS) to meet the bidder’s tax obligations.

Tax Compliance Requirements

2.3.1. Bidders must ensure compliance with their Tax obligations.

2.3.2. Bidders are required to submit their Unique Personal Identification Number

(Pin) issued by SARS to enable TASEZ to verify the taxpayer’s profile and tax

status.

2.3.3. Application for Tax Compliance Status (TCS) Pin may be made via e-filing

through the SARS website www.sars.gov.za

2.3.4. Bidders must submit a printed TCS Certificate together with the bid.

2.3.5. In Bids where Consortia / Joint Ventures / Sub-Contractors are involved, each

party must submit a separate TCS Certificate / Pin / CSD Report.

2.3.6. Where no TCS Pin is available, but the Bidder is registered on the Central

Supplier Database (CSD), a CSD Report must be provided.

2.3.7. No bids will be considered from persons in the Service of The State,

Companies with Directors who are Persons in The Service of the State, Or

Close Corporations with members Persons in the Service of the State.”

2.4. Questionnaire to the Bidding Foreign Suppliers

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Is The Bidder a Resident of the Bidder of South Africa (RSA)? Yes No

Does the Bidder have a Branch in the RSA? Yes No

Does the Bidder have a Permanent Establishment in the RSA? Yes No

Does the Bidder have any Source of Income in the RSA? Yes No

If the answer is “no” to all of the above, then, it is not a requirement to obtain

a Tax Compliance Status / Tax Compliance system pin code from the South

African Revenue Service (SARS) and if not register as per 2.3 above.

Nb: failure to provide any of the above particulars may render the bid

Invalid.

Signature of bidder: _______________________________________________________

Capacity under which this bid is signed: ____________________________________

(Proof of authority must be submitted e.g., company resolution)

Date: _____________________________

2.5. Compulsory Enterprise Questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise

questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of Enterprise: ___________________________________________________

Section 2: VAT Registration Number, if any: ________________________________________

Section 3: CIDB Registration Number, if any: __________________________________________

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Section 4: Particulars of Sole Proprietors and Partners in Partnerships

Name* Identity number* Personal Income Tax

Number*

Complete only if sole proprietor or partnership and attach separate page if more than 3

partners

Section 5: Particulars of Companies and Close Corporations

Company Registration Number: ____________________________________________________

Close Corporation Number: _______________________________________________________ Tax

Reference Number: ___________________________________________________________

Section 6: The attached SBD 4 must be completed for each tender and be attached as a

tender requirement.

Section 7: The attached SBD 6.1 must be completed for each tender and be attached as a

requirement.

The undersigned, who warrants that he / she is duly authorized to do so on behalf of the

enterprise:

i) authorizes the Employer to obtain a tax clearance certificate from the South African

Revenue Services that my / our tax matters are in order.

ii) Confirms that the neither the name of the enterprise or the name of any partner,

manager, director or other person, who wholly or partly exercises, or may exercise,

control over the enterprise appears on the Register of Tender Defaulters established in

terms of the Prevention and Combating of Corrupt Activities Act of 2004.

iii) Confirms that no partner, member, director or other person, who wholly or partly

exercises, or may exercise, control over the enterprise appears, has within the last five

years been convicted of fraud or corruption.

iv) Confirms that I / we are not associated, linked or involved with any other tendering

entities submitting tender offers and have no other relationship with any of the Bidder or

those responsible for compiling the scope of work that could cause or be interpreted as

a conflict of interest; and

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

v) Confirms that the contents of this questionnaire are within my personal knowledge and

are to the best of my belief both true and correct.

Signed Date

Name Position

3.1. Bidders are requested to provide proposals for the

Provision of intergrated learning management system for tasez training academy for a

Period of 12 months.

Module purpose integrated reports

Student Module The purpose of this module

Learner recruitment and selection

is to capture prospective

Recruitment mailing list.
Learner registration inclusive of student information for
Learner per financial year, per project, recruitment and selection.

per qualification/ intervention

Learner biographic information
Geographical data reports
Total costs of money spent per project

per learner

Critical students per learning programme:

List of students doing poorly and may fail.

Dashboard progress reports (statistical)

Certification Module This module provides and

Batch reports per learning

manages the certification programme per intervention.

Learner certification reports per of students

quarter per year

Automated certificate serial numbers

per learner

Reprint of issued certificate

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Certificaiton request to QCTO and

NAMB for NQF registered

occupational certificates

Trade test number per learner per

artisan programme in line with NAMB

numbering

Dashboard certification reports

(statistical)

Sponsor Module This module will be used to

List of sponsors /funders mailing list

capture sponsors/ funders (information)

Self-funded category of learners against specific projects
Number of per sponsor per learning

programme

Geolocation of sponsors
Quarterly and annual reports to sponsor
Financial statements related payments

cost of intervention, payments or grants

received per group of learners,

outstanding balances

Learning Programme This module contains a list

List of learning programmes and linked to

Module of learning programmes the last uptake date and teach out

period that are offered as well as

List of students per learning programmes the teaching, training and
List of facilitation of training

assessment methods

List of results per internal summative

assessment per module

Learner guides
Facilitators guides
Assessment guides

Virtual Learning This module controls and

List of blended programmes

Environment hosts the online and

List of online modules
Virtual facilitation per module blended training delivery
Learner tasks and assignments per assessments and

module

moderation system of TTA

Virtual and online assessments and

instruments per module

Virtual and online moderation and

instruments per module

Tracking and verification reports of real

time online assessments

Incident reports

Student Academic This module contains all

Learning programmes of concern

Module assessments for all enrolled

Assessment dates
Moderation dates learners for all learning
Online or pen and paper assessments programmes per financial
Students of concern

year

SETA Workplace based learning

programme agreement information.

Learner logbook information

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Training Provider This module is a collection

Payments

Module of training providers that

Learning programmes per training

provider can provide services to

Training provider accreditation TASEZ

information

List of practitioners per provider, per

learning programme

Training provider Institutional compliance
Learning programme implementation

plan per financial year per intervention

TTA Accreditation This module contains all

Start date and end date of accreditation

Module accreditation information

Start date and end date of all

qualifications and part qualifications of the TTA as well as

under the TTA scope tracking information

Approved Sites of training

related to the academy

Approved assessment sites
OHS compliance status per site
QMS policies, procedures, approved

templates

Training plan per quarter and per year
Training completion per quarter per Year
Dashboard report on training plan vs

implementation tracker

CAT assessment per leaner per

Experience & Qualifications

Source: TASEZ- Provision Of Intergrated Learning Management System.pdf

Table 1: Tender Returnables Requirements to be submitted. ............................................... 1919

Table 2: Administrative Requirements ....................................................................................... 211

Table 3: Mandatory Requirements ............................................................................................ 221

Table 4: Company Experience .................................................................................................. 222

Table 5: Supervisor Experience ..................................................... Error! Bookmark not defined.2

Table 6: Supervisor Qualifications ................................................. Error! Bookmark not defined.3

Table 7: Driver Qualifications ..................................................................................................... 253

Table 8: Cost / Price Schedule ..................................................... Error! Bookmark not defined.5

Table 9: SHE

BOQ.........................................................................................................Error!

Bookmark not defined.5

Table 10: Full details of Directors / Trustees / Members / Shareholders. ................................. 398

Table 11: Price and B-BBEE Points Allocations ........................... Error! Bookmark not defined.39

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Introduction

1.1. Africa’s first automotive city, the Tshwane Automotive Special Economic Zone

(TASEZ), is changing the face of South Africa’s manufacturing industry, accelerating

economic reform, encouraging investment in the sector and, most importantly,

creating jobs. Located in the City of Tshwane, TASEZ is a multi-billion project

between the Department of Trade, Industry and Competition (the dtic), the

period that are offered as well as

List of students per learning programmes the teaching, training and
List of facilitation of training

assessment methods

List of results per internal summative

assessment per module

Learner guides
Facilitators guides
Assessment guides

Virtual Learning This module controls and

List of blended programmes

Environment hosts the online and

List of online modules
Virtual facilitation per module blended training delivery
Learner tasks and assignments per assessments and

module

moderation system of TTA

Virtual and online assessments and

instruments per module

Virtual and online moderation and

instruments per module

Tracking and verification reports of real

time online assessments

Incident reports

Student Academic This module contains all

Learning programmes of concern

Module assessments for all enrolled

Assessment dates
Moderation dates learners for all learning
Online or pen and paper assessments programmes per financial
Students of concern

year

SETA Workplace based learning

programme agreement information.

Learner logbook information

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Training Provider This module is a collection

Payments

Module of training providers that

Learning programmes per training

provider can provide services to

Training provider accreditation TASEZ

information

List of practitioners per provider, per

learning programme

Training provider Institutional compliance
Learning programme implementation

plan per financial year per intervention

TTA Accreditation This module contains all

Start date and end date of accreditation

Module accreditation information

Start date and end date of all

qualifications and part qualifications of the TTA as well as

under the TTA scope tracking information

Approved Sites of training

related to the academy

Approved assessment sites
OHS compliance status per site
QMS policies, procedures, approved

templates

Training plan per quarter and per year
Training completion per quarter per Year
Dashboard report on training plan vs

implementation tracker

CAT assessment per leaner per

qualification

RPL assessments for entry into a

qualification

RPL applications for EISA
Monthly, quarterly and annual reports to

SBD 4 – Declaration of Interests (Completed and Fully Signed)

4.1.3. Stage 2 – Technical / Functionality Evaluation

Table 4: Company Experience

Four phases are linked to 5

timeframes in line with

the project duration are

included

Two phases are linked to 2

timeframes in line with

the project duration are

included

No Project plan is 0

submitted

Total Points Claimable 10

Table 6: Key Resource Experience

Quality Management

Source: TASEZ- Provision Of Intergrated Learning Management System.pdf

Dashboard progress reports (statistical)

Certification Module This module provides and

Batch reports per learning

manages the certification programme per intervention.

Learner certification reports per of students

quarter per year

Automated certificate serial numbers

per learner

Reprint of issued certificate

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Certificaiton request to QCTO and
Monthly, quarterly and annual reports to

Qcto

Facilitator feedback on implemented

module

Learner feedback on implemented

module

Assessor and moderator feedback on

assessments and learning programme

Teaching and This module contains

Permanent staff of the TTA access rights

Assessment staff per information on the

Contractual staff of the TTA access rights
List of facilitators per qualification perQualification management and

module implementation

List of Assessors per qualification per

practitioners linked to the module

Tta

List of internal moderators per

programme

EISA exemplar assessments
FISA assessments

Assessment Centre This module is a collection

Payments

Module of accredited assessment

Assessment reports to QCTO
Request for final verification by QCTO centres for occupational
Assessor and Moderator reports qualifications including TTA
Invigilator reports

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

that can provide services

accreditation information

to TASEZ

EISA reports
List of practitioners per provider, per

assessment

List of learners per assessment.
EISA dates per Assessment centre per

qualification

Host employer This module captures and

List of host companies with workplace

Less than 4 0

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

1. IT QA Tester Above 8

Pricing Schedule

Source: TASEZ- Provision Of Intergrated Learning Management System.pdf

3.1. Note to the bidder: The bidder must complete the information set in the Cost / Price

Schedule on Table 8 below. Failure to bid for all items shall be deemed as bidding out

of scope. If the bidder requires more space than is provided, the bidder must prepare

a document in substantially the same format setting out all the information referred per

Table 8.

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

3.2. Brokers fees and any other administrative fees that will be payable, must be indicated

as separate items in the Gross Insurance Premium tendered.

3.3. The premium tendered must remain firm for the first initial period of 12 months, thereafter

the annual escalation of the premium for subsequent years must not exceed the

reasonably anticipated industry-related CPI.

3.4. TASEZ will not be held responsible for any items that may have been left out of the

costing model. It is the expectation that the bidder will expand on the items described

in the Scope of Works in Section 3.

3.5. Bidder must complete the Pricing Schedule for all resources included. The bid will be

evaluated on the 80/20 principle.

It must be noted detailed costing can be provided but the above table MUST BE

COMPLETED IN FULL for the Bid to be excepted.

TASEZ will not be held responsible for any items that may have been left out of the

costing model. It is the expectation that the bidder will expand on the items described

in the Scope of Works in Section 3.

The bid will be evaluated on the 80/20 principle.

Table 8: Cost/Price schedule

Description QTY Price

Student Module 1

Certification Module 1

Sponsor module Learning 1

Programme

Virtual Learning 1

environment

Student academic 1

module

Training provider module 1

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

TTA Accreditation 1

Teaching and 1

Assessment per

documents are delivered into the tender box.

2.2.4.3.2. Flash Disk

2.2.4.3.2.1. A copy of the tender shall be scanned and

saved in a flash disk that will resemble the

original signed hardcopy. The flash disk must

be secured in the file.

2.2.4.3.3. Electronically Submission

2.2.4.3.3.1. Electronic submissions are not allowed for this

tender

2.2.4.4. The bids must be in the tender box by no later than 12h00 on the 14th

of August 2026.

2.2.4.5. No bid received by telegram, telex, email, facsimile or similar

medium will be considered. Where a tender document is not in the

tender box at the time of the bid closing, such a bid document will

be regarded as a late bid. Late bids will not be considered.

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

2.2.4.6. Amended bids may be sent, together with the original bid, in an

envelope marked “Amendment to bid” and should be placed in the

bid box before the closing date and time. Submission of amendment

bids without also submitting an original bid document as requested

will not be considered.

2.2.4.7. The bidder is responsible for all the cost that they shall incur related

to the preparation and submission of the bid document.

2.2.4.8. Bidders are required to initial each page of the RFP document on the

right-hand side at the bottom of each page.

2.2.4.9. Bidders to note that TASEZ is entitled to amend any bid conditions,

validity period, specifications, or extend the closing date of bids

before the closing date. All bidders, to whom the bid documents

have been issued, will be advised in writing of such amendments in

good time.

2.2.4.10. TASEZ reserves that right not to accept the lowest bid of any tender

in part or in whole. It normally awards the contract to the bidder who

proves to be fully capable of handling the contract and also

financially advantageous to TASEZ.

2.2.4.11. TASEZ also reserves the right to award this bid to a purely

empowerment company or may award this bid on conditions that a

joint venture with an empowerment company is formed. This may be

added as a request to be agreed when contracting.

2.2.4.12. TASEZ also reserves the right to award this bid as a whole or in part

without furnishing reasons.

2.2.4.13. TASEZ reserves the right to, among other things, conduct

unscheduled or scheduled site visit/s to satisfy itself, as to the validity

of the information provided on this bid documents.

2.2.4.14. An incomplete price list shall render the bid non-responsive.

2.2.4.15. TASEZ reserves the right to review the pricing/financial proposal

submitted by the bidder and make an assessment if their proposed

costing is market related or not and reserves the right to negotiate or

not to negotiate the with the preferred bidder or any bidder as per

recommendation of the BAC. The process for negotiation will be

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

governed by the TASEZ internal SCM processes as approved and in

line with Preferential Procurement Regulation of 2017.

2.2.4.16. All Conditions in the Joint Building Contracts Committee (JBCC) will

apply, however Special Conditions of Contract (SCC) as outlined

herein will supersede other conditions. N/A to this bid

2.2.4.17. All reference to TASEZ on this bid document includes its subsidiaries

who are affected by the deliverable of this bid document.

2.2.4.18. The General Condition of Contract is part of this tender document

and will be incorporated as an annexure and those will be bidding

to the bidder whether they are returned and submitted with the bid

response or not and will remain bidding to the bidder whether

initialled or not.

2.2.4.19. This bid is subject to the preferential procurement policy framework

act 2000 and the preferential procurement regulations, 2017, the

general conditions of contract (GCC) and, if applicable, any other

legislation or special conditions of contract.

2.2.4.20. None of this bid conditions are to be changed by the bidder unless

agreed in writing and approved by TASEZ.

2.2.4.21. Bidder must register on the central supplier database (CSD) to

upload mandatory information namely: (Business Registration /

Directorship / Membership / Identity Numbers; Tax Compliance

Status; Banking Information for verification purposes). B-BBEE

Cloud based system (with secured URL)
Single sign on
Backups, upgrade and hosting
Maintenance and support
API configurations
Skills transfer of Tasez resources

3.2. Instruction to Bidder

3.12 Price Declaration Form

3.2.1. Please indicate your Final Total RFP Price including VAT here:

R______________________________________ (compulsory).

3.2.2. It is mandatory to indicate the total RFP price as requested above. This price

must be the same as the total RFP price in the pricing schedule. Should the

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

total RFP prices differ, the one indicated above shall be considered the

correct price.

3.2.3. The following must be noted:

3.2.3.1. All prices must be VAT inclusive and must be quoted in South

African Rand (ZAR).

3.2.3.2. All prices must be firm and fixed from the RFP closing date and for

the duration of the contract.

3.2.3.3. All Bidder must cost according to the costing template provided or

this will lead to disqualification.

3.2.3.4. The cost of delivery, labour etc. must be included in the proposal.

3.2.3.5. Preference will be given to respondents who comply with the

TASEZ’s Procurement Policy & Procedures. Bidder Finance

Management Act (PFMA) shall apply.

3.2.3.6. The Bidder must have a minimum B-BBEE status level of contributor

3 or higher.

3.2.3.7. As per amended construction codes, companies with less than 51%

black shareholding (QSEs & Generics) are to submit a valid SANAS

Accredited B-BBEE Verification Certificate (with the full applicable

B-BBEE elements). QSE with at least 51% or 100% black shareholding

and EMEs with an annual turnover of above R3 Million are required

to submit a B-BBEE verification certificate from a SANAS accredited

verification agency as they have to comply with the 40% sub-

minimum requirement on the QSE Skills Scorecard to avoid being

discounted a level. EMEs with a turnover of less than R3 Million are

exempt from complying with the subminimum requirement and

may submit an affidavit or a certificate issued by CIPC, confirming

their ownership and annual turnover.

3.2.3.8. The empowerment and development objectives (30% SMME

Involvement) will be controlled by implementing the procedure

listed in 4.1.7 above, where the bidder in terms of the Amended B-

BBEE Codes is a Generic Entity (Turnover of over R50 mil).

3.2.3.9. The appointed service provider shall sub-contract practitioners

from previously disadvantaged groups (black, female, youth and

people with disability) and/or local (within NMBM) black-owned

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

companies (with a turnover of less than R50 mil), where scope and

credentials permit.

3.2.3.10. Proof of registration with Treasury’s Centralised Supplier Database

(CSD) not older than three (3) months old.

3.2.3.11. TASEZ will only award the tender to a bidder who is tax compliant.

the solution to be implemented / Pricing Schedule

clearly legible with permanent ink

Failure to submit all the requirements as above (completed and signed

including attachments), may result in submissions being deemed null and

void and may be considered “non-responsive” and therefore not

considered further.

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Name of Bidder: ______________________________________________________________.

Signature of Bibber: _______________________________ Date: _________________.

costing model. It is the expectation that the bidder will expand on the items described

in the Scope of Works in Section 3.

The bid will be evaluated on the 80/20 principle.

Table 8: Cost/Price schedule

Compliance Requirements

Source: TASEZ- Provision Of Intergrated Learning Management System.pdf (RFP)

RPL assessments for entry into a

RPL applications for EISA

Monthly, quarterly and annual reports to Management

Monthly, quarterly and annual reports to QCTO

Facilitator feedback on implemented module

Learner feedback on implemented module

Assessor and moderator feedback on assessments and learning programme Teaching and This module contains

Permanent staff of the TTA access rights Assessment staff per information on the
Contractual staff of the TTA access rights

List of facilitators per qualification perQualification management and module implementation

List of Assessors per qualification per practitioners linked to the module TTA

List of internal moderators per programme

EISA exemplar assessments

FISA assessments Assessment Centre This module is a collection

Payments Module of accredited assessment
Assessment reports to QCTO

Request for final verification by QCTO centres for occupational

Assessor and Moderator reports qualifications including TTA

Invigilator reports RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02 SYSTEM. Revision No: 01 Effective Date: May 2022 that can provide services

accreditation information to TASEZ
EISA reports

List of practitioners per provider, per Host employer This module captures and

List of host companies with workplace Company Module manages the information approval status by the relevant SETA

List of supervisors per host company per of a host company where programme learners/ students are

List of learners per hosted company placed for the workplace

List of logbooks training
List of mentors per student

Biographic information of company SDF

Biographic information of company Mentor and/or Supervisor Non-Accredited This Module will include

List of seminars, workshops and programmes seminars, workshops and masterclass per quarter

List speakers per seminar, workshop and masterclasses masterclass

Registration of attendees per intervention

Financial statements related payments cost of intervention, payments or grants received per group of learners, outstanding balances Technical Features

Cloud based system (with secured URL)

Single sign on

Backups, upgrade and hosting

Maintenance and support

API configurations

Skills transfer of Tasez resources 3.2. Instruction to Bidder 3.12 Price Declaration Form 3.2.1. Please indicate your Final Total RFP Price including VAT here: R______________________________________ (compulsory). 3.2.2. It is mandatory to indicate the total RFP price as requested above. This price must be the same as the total RFP price in the pricing schedule. Should the RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02 SYSTEM. Revision No: 01 Effective Date: May 2022 total RFP prices differ, the one indicated above shall be considered the correct price. 3.2.3. The following must be noted: 3.2.3.1. All prices must be VAT inclusive and must be quoted in South African Rand (ZAR). 3.2.3.2. All prices must be firm and fixed from the RFP closing date and for the duration of the contract. 3.2.3.3. All Bidder must cost according to the costing template provided or this will lead to disqualification. 3.2.3.4. The cost of delivery, labour etc. must be included in the proposal. 3.2.3.5. Preference will be given to respondents who comply with the TASEZ’s Procurement Policy & Procedures. Bidder Finance Management Act (PFMA) shall apply. 3.2.3.6. The Bidder must have a minimum B-BBEE status level of contributor 3 or higher. 3.2.3.7. As per amended construction codes, companies with less than 51% black shareholding (QSEs & Generics) are to submit a valid SANAS Accredited B-BBEE Verification Certificate (with the full applicable B-BBEE elements). QSE with at least 51% or 100% black shareholding and EMEs with an annual turnover of above R3 Million are required to submit a B-BBEE verification certificate from a SANAS accredited verification agency as they have to comply with the 40% sub- minimum requirement on the QSE Skills Scorecard to avoid being discounted a level. EMEs with a turnover of less than R3 Million are exempt from complying with the subminimum requirement and may submit an affidavit or a certificate issued by CIPC, confirming their ownership and annual turnover. 3.2.3.8. The empowerment and development objectives (30% SMME Involvement) will be controlled by implementing the procedure listed in 4.1.7 above, where the bidder in terms of the Amended B- BBEE Codes is a Generic Entity (Turnover of over R50 mil). 3.2.3.9. The appointed service provider shall sub-contract practitioners from previously disadvantaged groups (black, female, youth and people with disability) and/or local (within NMBM) black-owned RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02 SYSTEM. Revision No: 01 Effective Date: May 2022 companies (with a turnover of less than R50 mil), where scope and credentials permit. 3.2.3.10. Proof of registration with Treasury’s Centralised Supplier Database (CSD) not older than three (3) months old. 3.2.3.11. TASEZ will only award the tender to a bidder who is tax compliant. The tax compliance status of the Bidder will be verified through CSD and SARS website via the provided pin. The prospective Bidder must ensure that they are Tax Compliant throughout the validity period of the bid in review. 3.2.3.12. Bidder will be evaluated on functionality and are expected to meet the minimum of 70% threshold in order to be evaluated further. The evaluation criteria for measuring functionality and weight of each criterion are provided in the tables below. 3.2.3.13. Bidder’ servants are prohibited from doing any form of business with organs of state, whether in their own capacity as individuals or through companies in which they are directors. Verification will be done, and Bidder will be disqualified should they be found to be in contravention with the regulations. If the bidder has been granted permission by Treasury, the letter must be provided with the bid document. 3.3. Tender Returnable Requirements Bidder shall submit all tender returnable documents as indicated in the Table 1 below for evaluation purposes. Failure to submit these documents by the Bidder shall be regarded as non-responsive / mandatory non-performance / non- compliance and the Bidder’s submission shall be disqualified. 3.3.1. Tender Returnable Requirements Table 1: Tender Returnable Requirements to be submitted. Document that must be Returnable for the RFP Submitted Company Registration The Bidder to submit their proof of registration with Documents CIPC Tax Pin The Bidder must submit a valid Tax Pin RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02 SYSTEM. Revision No: 01 Effective Date: May 2022 Document that must be Returnable for the RFP Submitted B-BBEE Certificate or The Bidder must submit valid B-BBEE Certificates or Certified Copy. Sworn Affidavits. Trusts, Consortiums or Joint Ventures (including EME – Sworn Affidavit unincorporated consortia and joint ventures) must QSE – SANAS submit as follows. Accredited - Individual B-BBEE Certificate Consolidated B-BBEE Certificate for the Trust, Consortium, Joint Venture indicating the B-BBEE level for the Organisation. SBD 1 – Invitation to Bid Fully completed and signed SBD 1 form. In case of a Joint Venture / Consortium, a separate SBD 1 form in respect of each party to the JV must be completed and submitted. Letter of Intent to enter A letter of Intent to enter into Joint Venture / into Joint Venture / Consortium must be signed by all parties in the JV. Consortium Letter of Authority for JV The Letter of Authority to sign JV / Consortium / Consortium documents must be signed by all parties in the JV. SBD 4 – Declaration of Complete & sign the supplied document. In case of a Interests Joint Venture / Consortium, a separate declaration of interest form in respect of each party to the JV must be completed and submitted. SBD 6.1 – Preference Preference Points Claim Form – Complete and sign Points Claim Form the supplied document. SBD 6.2 – Local Content Bidder to submit their proposed local content Declaration declaration on SBD 6.2 as attached in the Annexures of this document. Pricing Schedule Completed, priced and signed pricing schedule for the solution to be implemented / Pricing Schedule clearly legible with permanent ink Failure to submit all the requirements as above (completed and signed including attachments), may result in submissions being deemed null and void and may be considered “non-responsive” and therefore not considered further. RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02 SYSTEM. Revision No: 01 Effective Date: May 2022 Name of Bidder: ______________________________________________________________. Signature of Bibber: _______________________________ Date: _________________.

Evaluation of Bids The bid evaluation process will consist of the following Three (3) Stages: 4.1. Stage 1 – Administrative and Mandatory Requirements Criteria 4.1.1. Administrative Requirements This is the assessment of compliance with the minimum Administrative Requirements as detailed in Table 2 below. No points or score will be allocated in criteria. Non-compliance with any of these Administrative Requirements will result in disqualification. Table 2: Administrative Requirements Description Compliant Non- Compliant

CIPC Registration Documents

B-BBEE Minimum Level: 3

B-BBEE Details: .............................. Error! Bookmark not defined.3

Table 7: Driver Qualifications ..................................................................................................... 253

Table 8: Cost / Price Schedule ..................................................... Error! Bookmark not defined.5

Table 9: SHE

BOQ.........................................................................................................Error!

Bookmark not defined.5

Table 10: Full details of Directors / Trustees / Members / Shareholders. ................................. 398

Table 11: Price and B-BBEE Points Allocations ........................... Error! Bookmark not defined.39

RFP NO: TASEZ/RFP/014/2025 OF 60 Bidders Initials

PROVISION OF INTERGRATED LEARNING MANAGEMENT Document No: TAS-FSC-RFP02

SYSTEM. Revision No: 01

Effective Date: May 2022

Introduction