Professional service provider needed for bulk water meter installation project in mpumalanga

Compulsory briefing session: 18 June 2026 at 10:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/351338737096191?p=klmuYru2BmxDvMUrtd).

Closing date and time: 30 June 2026 at 11:00.

Bid validity period: 120 days from closing date.

Technical enquiries: Mr. Patience Madondo, phone: 067 277 9071, email: [email protected].

SCM enquiries: Supply Chain Management, phone: 013 753 9000, email: [email protected].

Submission address: IUCMA Offices, 2nd Floor, ABSA Square Building, 20 Paul Kruger Street, Mbombela, 1200.

Office hours: Monday to Friday, 07:30 to 16:00.

Document download: Available in electronic format from the IUCMA website (www.iucma.co.za/opportunities/tenders/) or the E-tender portal (https://www.etenders.gov.za).

Submit a sealed bid document in the official Bid Box at IUCMA Offices, 2nd Floor, ABSA Square Building, 20 Paul Kruger Street, Mbombela, 1200 by 11:00 on 30 June 2026. Late, faxed, emailed, or couriered bids not deposited in the bid box will not be accepted. Bids will be opened in public immediately after the closing time.

Required returnable documents:

• Bid Notice & Invitation to Bid (SBD 1)
• Authority to Sign a Bid
• Declaration of POPI Act
• SBD 4 - Bidder’s Disclosure
• SBD 6.1 - Preference Points Claim Form
• Pricing Schedule (Annexure A1)
• Administrative, Mandatory and Technical Responsiveness Checklist

Binding and formatting requirements:

• Use tape or spiral (comb) binding. Separate documents by evaluation criteria to avoid thick files (max 3cm per file).
• Do not submit loose pages, rubber bands, or correction fluid/tape. If errors occur, draw a line through them, initial, and correct adjacent to the error.
• Handwrite in non-erasable black ink; do not re-type official forms.
• Ensure all pages are included, signed by an authorized representative, and the envelope is labeled with the bid number, description, closing date/time, and your name/address.

Evaluation is governed by the Preferential Procurement Policy Framework Act, 5/2000, and the Preferential Procurement Regulations, 2022, using an 80/20 scoring system:

• 80 points for price and technical criteria (detailed in Section C, page 52: Evaluation Process and Criteria).
• 20 points for preference goals (e.g., B-BBEE).

Mandatory responsiveness checks:

• Bidders must be registered on the National Treasury Central Supplier Database (CSD) and include their CSD Master Registration Number.
• Bidders must be tax-compliant (valid TCS PIN or CSD number).
• Bidders must not be listed on the Register of Tender Defaulters or National Treasury’s List of Restricted Suppliers.
• Bidders must not be persons in the service of the state, or have directors/members in the service of the state.
• Joint ventures/consortia must submit a signed agreement and separate compliance documents (TCS/CSD) for each party.
• Foreign bidders must complete additional questionnaires if not registered in South Africa.

Bid validity: 120 days from the closing date. IUCMA reserves the right to accept all, part, or none of the bids and is not obliged to accept the lowest bid.

Scope: Appointment of a professional service provider to develop the scope, design, and monitor the implementation of bulk water meter installations for IUCMA.

Key deliverables:

• Develop a detailed scope of work for bulk water meter installations.
• Design technical specifications and requirements for meters and the installation process.
• Monitor implementation to ensure compliance with the design and scope.

Standards and compliance:

• All work must comply with applicable legislative and regulatory frameworks, including the National Water Act, PFMA, and PPPFA.
• Goods/services must conform to standards specified in the bidding documents.
• Inspections and testing may be conducted during and after implementation to verify compliance.

Quality control:

• Pre-bidding testing costs are the bidder’s responsibility.
• IUCMA or its representatives may inspect premises, goods, or services at any reasonable time during production, execution, or after delivery.
• Non-compliant supplies/services may be rejected, and the vendor must remove and replace them at their own cost. If the vendor fails to replace, IUCMA may purchase substitutes at the vendor’s expense.
• If inspections confirm compliance, IUCMA covers the inspection costs.
• Non-compliance may lead to contract cancellation or other remedies under the General Conditions of Contract (GCC).

Quality control requirements:

• Pre-bidding testing costs are the bidder’s responsibility.
• IUCMA or its representatives may inspect the bidder’s premises, goods, or services at any reasonable time during production, execution, or after delivery.
• If inspections reveal non-compliance with contract requirements:
• Costs of inspections/tests are borne by the vendor.
• Non-compliant supplies/services may be rejected.
• Vendor must remove rejected items at their own cost and replace them with compliant ones immediately.
• If vendor fails to replace, IUCMA may purchase substitutes at the vendor’s expense.
• If inspections confirm compliance, IUCMA covers the inspection costs.
• Non-compliance may lead to contract cancellation or other remedies under Clause 23 of the General Conditions of Contract (GCC).

Submit the total price (inclusive of VAT) as per the Pricing Schedule (Annexure A1, page 57).

Requirements:

• Prices must remain firm and valid for the bid validity period (120 days from closing date).
• Use the official Pricing Schedule form provided in the bid document. Do not re-type or alter the form.
• No alternative bids will be accepted; only the provided pricing schedule is valid.
• Ensure all pricing details are clearly and accurately completed in non-erasable black ink.

Pricing:

• Submit the total price (inclusive of VAT) as per the Pricing Schedule (Annexure A1, page 57).
• Prices must remain firm and valid for the bid validity period (120 days from closing date).
• Use the official Pricing Schedule form provided; do not re-type or alter the form.
• No alternative bids will be accepted.

Payment terms:

• IUCMA pays via electronic bank transfer within 30 days after receipt of a valid invoice and monthly statement.
• Invoices must comply with SARS requirements (VAT Act No. 89 of 1991):
• VAT-registered suppliers: Include "TAX INVOICE", supplier’s VAT number, IUCMA’s VAT number (4210316156), and detailed description of goods/services.
• Non-VAT registered suppliers: Include "INVOICE", supplier’s details, and accurate description of goods/services.
• All invoices must be addressed to: Inkomati-Usuthu Catchment Management Agency, 20 Paul Kruger Street, Absa Square Building, Mbombela, 1200.

Mandatory compliance requirements:

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory. Register at www.csd.gov.za and include your CSD Master Registration Number in the submission.
• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or certificate issued by SARS. Apply via e-filing at www.sars.gov.za. If no TCS PIN is available, provide your CSD number.
• For joint ventures/consortia: Each party must submit a separate TCS certificate/PIN/CSD number and a signed Bidder’s Disclosure (SBD 4).
• No bids will be considered from persons in the service of the state, or companies with directors/members in the service of the state.
• Bidders must not appear on the National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.
• Compliance with the Protection of Personal Information Act (POPI Act) is required; submit a signed declaration.
• B-BBEE: Preference points will be awarded based on B-BBEE compliance as per the 80/20 scoring system.
• Foreign suppliers must complete the questionnaire on SBD 1 if not registered in South Africa.

Failure to comply with any of these requirements may result in disqualification.

Contract terms include:

• Warranty: Goods/services must be new, unused, and free from defects for 12 months after delivery (or 18 months from shipment date, whichever is earlier). The vendor must repair or replace defective items at no cost to IUCMA upon written notice.
• Payment: Electronic bank transfer within 30 days of invoice receipt. Invoices must comply with SARS requirements.
• Prices: Must remain firm for the contract duration unless adjusted per Special Conditions of Contract (SCC).
• Contract amendments: Require written agreement signed by both parties.
• Assignment: Vendor cannot assign obligations without IUCMA’s written consent.
• Subcontractors: Must be notified to IUCMA in writing; vendor remains liable for all obligations.
• Delays: Vendor must notify IUCMA of delays in writing. Penalties may apply, calculated using the current prime interest rate per day of delay.
• Termination: IUCMA may terminate for default (e.g., failure to deliver, breach of contract, or corrupt/fraudulent practices). Vendor may be restricted from public sector business for up to 10 years.
• Force majeure: Vendor is not liable for delays caused by events beyond their control (e.g., wars, floods, epidemics). Must notify IUCMA promptly and continue performance as far as practical.
• Dispute resolution: Mediation first, then South African court if unresolved after 30 days.
• Liability: Vendor’s aggregate liability is limited to the contract price, excluding costs for repairing/replacing defective items.
• Governing law: South African law applies unless specified otherwise in SCC.
• Confidentiality: Vendor cannot disclose contract details or IUCMA-provided information without written consent.
• Taxes and duties: Vendor is responsible for all applicable taxes and duties until delivery.
• Intellectual property: All work produced becomes IUCMA’s property; vendor cannot use or alter it without permission.

Evaluation is based on the Preferential Procurement Policy Framework Act, 5/2000, and the Preferential Procurement Regulations, 2022, using an 80/20 scoring system:

• 80 points for price and technical criteria (detailed in Section C, page 52: Evaluation Process and Criteria).
• 20 points for preference goals (e.g., B-BBEE).

Preference points are awarded based on specific goals. Bids remain valid for 120 days from the closing date. IUCMA reserves the right to accept all, part, or none of the bids and is not obliged to accept the lowest bid.