Saqa seeks a service provider to supply, customize, deliver, and install a standalone asset management software tool for desktop and mobile, including professional services, maintenance, and support. The solution must manage asset verification processes, support remote verification, and integrate with existing asset tags.
Key Requirements
Submit bids by 24 July 2026 at 11:00 AM via email ([email protected]) in PDF format with all mandatory documents (CSD report, B-BBEE certificate, SBD 4, SBD 6.1).
Provide proof of OEM/OSM accreditation, two client reference letters, and CVs for technical staff with minimum experience requirements.
Software must support desktop and mobile (Apple/Google Play), offline functionality, photo capture, and compatibility with existing asset tags.
On-site implementation is mandatory; no remote installations allowed. Project must be completed within 60 business days.
Evaluation includes administrative screening, mandatory requirements, live software demonstration (minimum 80/100 score), and 80/20 price-preference scoring.
Pricing must be firm, all-inclusive (VAT), and invoiced only after full implementation and SAQA’s acceptance.
Compliance with POPIA, National Treasury GCC, and B-BBEE preference points (51% black ownership: 15 points; 30% black woman ownership: 5 points).
Appointment of a service provider to supply, customize, deliver and install an asset management software tool, professional services and maintenance and support.
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Review in progress · 0 of 1 documents being finalised
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
SAQA invites bids for the supply, customization, delivery, installation, and maintenance of a desktop and mobile asset management software tool. The solution must support asset verification via scanning, offline functionality, reporting, and integration with existing asset tags. The contract duration is 36 months, with implementation expected within 60 business days. Evaluation is multi-stage, including administrative screening, mandatory document checks, software demonstration, and price/preference points (80/20 system). B-BBEE compliance and CSD registration are mandatory.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 9 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
SAQA, as custodian of the National Qualifications Framework (NQF), requires an asset management software tool to scan and manage its asset verification processes.
The tool must be a standalone desktop and mobile application available on Apple Store and Google Play.
The service provider must assess compatibility with SAQA's current asset tags and recommend hardware if needed.
The shortlisted service provider must present a live demonstration of the software, articulating its capabilities and covering project implementation, training, maintenance, support, and account management.
The software must be customized to SAQA's specific requirements.
The service provider must provide an expert in norming and Sage 300 Accpac if required.
On-site implementation and support are mandatory until go-live.
The solution will be evaluated on functional criteria like remote verification, configurable fields, reporting, tag compatibility, email integration, and offline functionality.
Submit your pricing using the provided schedule for evaluation.
Provide firm prices only; no conditional pricing.
Price Schedule Components:
Licence fees for 3 years (annual costs).
Training for 20 hours (hourly rate).
Customization and set-up (once-off cost).
Customer support for 20 hours (hourly rate).
Include VAT and provide a grand total (all-inclusive).
Invoicing must strictly follow the submitted price schedule.
Payment will only be made upon successful installation, full implementation, and SAQA's satisfaction with the commissioned software. No advance payments.
Bidders must complete the SBD 4 declaration, disclosing any state employment, relationships with SAQA officials, or interests in other bidding entities.
Bids suspected of collusion may be reported to the Competition Commission or National Prosecuting Authority.
The National Treasury's General Conditions of Contract (GCC) apply to this RFQ.
Lourie Place, 189 Lunnon Rd, Hillcrest, Pretoria, 0083, South Africa
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Official source
eTenders.gov.za
Documents found
1
Last checked
17 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.