Panel appointment: resource efficiency assessors and installers for tourism sector (gtip)

• Closing date and time: 31 July 2026 at 11:00 AM.
• Enquiries deadline: 22 July 2026.
• Bid validity period: 180 days from the closing date.
• Panel appointment duration: Estimated one year, subject to performance review and alignment with GTIP fund management agreement expiring 31 March 2027.
• No briefing sessions or site visits are specified in the document.

• Procurement Specialist: Luyanda Sibali.
• Email: [email protected].
• Telephone: Office: 011 269 3385.
• All enquiries must be submitted in writing to the above contact.
• Enquiries response will be posted on the IDC website (www.idc.co.za) under tenders within two days after the enquiry deadline.

• Submit electronically only to the dedicated email address: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgDCeX3JkmkeSZKXc4TE36loAT9xpqG_kaHqUL4p58icmQM.
• Closing date: 31 July 2026 at 11:00 AM (before midday). Late submissions will not be considered.
• Use standard electronic file formats (Microsoft suite or PDF). Non-standard formats will lead to disqualification.
• Submit at least 30 minutes before the deadline to avoid technical issues. Email size limit is 50MB.
• Include all required returnable schedules clearly marked: Cover Page, Schedule 1 (Executive Summary), Schedule 2 (Compliance documents), Schedule 3 (Response to Functional Requirements), Schedule 4 (Price Proposal as a separate file).
• Amended bids must be marked “Amendment to bid” and sent to the same address before the closing date.
• All documentation must be in English.
• Bids must be signed by an authorised person, with a certified Board Resolution submitted.
• Disqualification risks include: tax non-compliance, incomplete submissions, fraudulent information, receiving unfair information, non-compliance with mandatory requirements, POPIA non-compliance, and prime contractor holding a lower contract value percentage than subcontractors.

Scope of Work:

• For Assessors: Conduct energy and water efficiency assessments at tourism establishments; submit audit reports with identified opportunities, recommended solutions, costs, and projected savings; verify installations; monitor system performance for 6 months post-installation and report on savings.
• For Installers: Design and install energy efficiency systems (e.g., solar PV, solar geysers, heat pumps, LED lights) and water efficiency systems (e.g., water storage tanks, filtration systems, rainwater harvesting); provide training and warranties; monitor performance for 6 months.

Regional Presence:

• Bidders must indicate provincial office presence to minimise travel costs. Provide physical address for each province applied for.

Technical Requirements:

• Assessors must demonstrate experience in energy/water efficiency assessments, verification, and post-installation monitoring within commercial dwellings. Submit company profile and three reference projects from the last two years.
• Team leader requires a bachelor’s degree in engineering with 5 years’ industrial experience or a National Diploma with 8 years’ experience, specifically in renewable energy design, water efficiency, or related technologies.
• Team members must have extensive skills in assessments, verification, and monitoring. Submit team structure and CVs.
• Proposed methodology must cover project planning, execution, reporting, quality assurance, safety, close-out, and stakeholder management.
• Project plan and sample reports required.
• Installers must provide Certificate of Compliance evidence for energy and confirm compliance with water legislation and standards (SANS 10252, SANS 241).
• Installers must demonstrate installation experience in commercial dwellings, submit company profile and three reference projects.
• Installation team must have relevant skills, accreditations (ECB, ECASA, SAPVIA, etc.), and Department of Labour Electrical Contractor Registration where applicable.

• For Assessors: Proposed methodology must cover project planning, execution, reporting, quality assurance, safety, close-out, and stakeholder management for energy/water assessments, installation verification, and post-installation monitoring.
• For Installers: Methodology details are not explicitly specified in the extracted text; focus is on experience and qualifications.

• Assessors: Bidder must have experience in energy/water efficiency assessments, verification, and post-installation monitoring within commercial dwellings. Submit company profile and three reference projects from last two years.
• Team leader requires engineering degree or diploma with industrial experience in renewable energy design, water efficiency, or related technologies.
• Team members must have extensive skills in assessments, verification, and monitoring; submit CVs.
• Installers: Bidder must have experience installing energy/water systems in commercial dwellings. Submit company profile and three reference projects.
• Installation team must have relevant accreditations (ECB, ECASA, SAPVIA, etc.) and Department of Labour Electrical Contractor Registration where applicable.

• Methodology must include quality assurance as part of project execution.
• Successful bidder must comply with Service Level Agreement (SLA) for performance measurement.

• Provide indicative pricing for assessors (e.g., cost per assessment, verification, monitoring) and installers (e.g., cost per typical solar PV system, water storage plant).
• Include assumptions for minimum and maximum cost scenarios.
• Submit Price Declaration Form with total bid amount.

• All prices must be VAT inclusive and quoted in South African Rand (ZAR).
• Indicate if rates are firm for the full contract period; if not, specify basis for price adjustments (e.g., CPI).
• Clearly specify all additional costs in the total bid price.
• Indicate if the bid price is linked to exchange rate; if yes, specify the portion.
• Payment terms: Linked to approved deliverables, paid within 30 days from invoice date.
• IDC reserves the right to consider National Treasury Instruction on Cost Containment Measures and consultancy rate guidelines.
• Costing model: Provide indicative minimum and maximum costs per activity/deliverable for both assessors and installers, including assumptions.
• Price Declaration Form required with total bid amount.

• Tax Compliance: Bidders must be tax compliant with SARS and provide written confirmation (Annexure 3).
• B-BBEE: Submit a B-BBEE verification certificate. EMEs (annual revenue < R10 million) and QSEs (revenue R10-50 million) may submit a sworn affidavit confirming annual revenue and black ownership level.
• Central Supplier Database (CSD): IDC will use CSD to verify company registration, tax status, and other checks.
• Required Documents: Submit certified Board Resolution, ID copy of company representative, and completed annexures (Acceptance of Bid Conditions, Tax Compliance, Bidder’s Disclosure, Shareholders and Directors Information, BEE Commitment Plan, Disclosure Statement, POPIA if applicable).
• Financial Statements: Latest audited or independently reviewed financial statements, or cashflow budget for new entities.
• Joint Ventures/Consortiums/Subcontracting: Submit agreements duly signed; all members must provide individual compliance documents.
• Prime Contractor must not hold a lower percentage of contract value than any subcontractor.
• POPIA compliance required.

• Methodology must include safety as a critical aspect.
• No specific OHS plans or HSE compliance details are provided in the extracted text.

• Bid validity period: 180 days from closing date.
• IDC reserves the right to amend bid conditions, specifications, or extend closing date before the closing date; changes posted on IDC website.
• IDC may conduct site visits at bidder’s offices or client sites.
• IDC may request additional information and conduct background checks (FICA verification).
• IDC may appoint any number of vendors to the panel.
• Bidders must prepare for possible presentations within five days if requested.
• Successful bidder must conclude a Service Level Agreement (SLA) with IDC.
• Supplier Performance Management will be monitored via SLA.
• Enterprise development: Successful bidders may be required to mentor SMMEs or youth-owned businesses.