Provision of e-auctioning services for acsa’s obsolete, old, and scrapped assets nationally

Closing date: 09 June 2026 at 12:00pm. Non-compulsory briefing session: 20 May 2026 at 12:00pm via MS Teams (Join: https://teams.microsoft.com/meet/31275051824178?p=fahLRgE4NN9QzRxF8, Meeting ID: 312 750 518 241 78, Passcode: Fs7wb7JH, Dial-in: +27 21 834 0841,,85260372#). Clarification deadline: 26 May 2026 at 16:00pm. Validity period: 120 working days.

Technical and bidding enquiries: Tondani Mtephe (Senior Buyer), Email: [email protected], Tel: +27 11 723 1400. Submission address: Tender Box B, North Wing Offices, 3rd Floor, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Postal: P O Box 75480, Gardenview, Gauteng, 2047. General ACSA contact: Tel +27 11 723 1400, Fax +27 11 453 9354, Website: www.airports.co.za.

Submit bids by 09 June 2026 at 12:00pm to Tender Box B, North Wing Offices, 3rd Floor, O.R. Tambo International Airport (En Route to the Aircraft Viewing Deck; ACSA Offices North Wing, 3rd Floor Terminal ‘A’ Building). Tender Box slots are on the wall. Complete the Tender Deposit Register and sign it. Bids must be on official forms provided—do not re-type. Late bids will not be accepted. Bids must be signed and stamped on each page. Changes after closing date are not allowed. Non-compliance with submission requirements may lead to disqualification. Clarifications may be requested until 26 May 2026 at 16:00pm via Tondani Mtephe ([email protected] or 011 723 1400).

Scoring uses the 80/20 or 90/10 preference point system (to be determined by the lowest/highest acceptable tender). Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = tender price, Pmin = lowest acceptable tender price. Functionality (100 points): Minimum threshold of 66 points required to proceed to price and preference evaluation. Criteria: Administration services (max 12), Disposal actions (max 26), Preliminary project programme (max 24), Logistic requirements (max 12), References (max 50: 3+ letters = 50, 2 letters = 40, <2 = 0). Live simulation: Must meet minimum 15 out of 17 criteria (Yes/No). Preference points: B-BBEE Status Level 1 (5), Level 2 (4.5), Level 3 (4), Level 4 (3), Level 5 (2), Level 6 (0.5), Level 7 (0.3), Level 8 (0.1). Additional points: Black youth majority-owned (5), Black women majority-owned (5), Sub-contracting South African EMEs/QSEs 51% owned by black people/youth/women/disabled (5). Provide proof (B-BBEE certificate from SANAS-accredited agency or valid sworn affidavit). Joint ventures must submit consolidated B-BBEE certificate.

Scope: Provide e-auctioneering services for disposal of ACSA’s obsolete, old, and scrapped assets (fleet vehicles, equipment, furniture, IT equipment) on an 'as and when' basis nationally for 5 years. Key deliverables: Must have a proven digital online platform for e-auctioning. Services include: cataloguing items with photographs and detailed descriptions, conducting market pricing analysis for reserve prices, formulating terms of sale, invoicing buyers, ensuring payment collection, paying ACSA within 7 days post-auction, providing buyers with collection documents, and generating multi-parameter reports (e.g., per lot, buyer, asset number, airport). Assets include: light commercial vehicles, minibuses, fire trucks, tractors, ICT equipment, UPS, generators, office/kitchen equipment. Service Provider must: travel to sites nationwide at own cost, hire equipment (e.g., forklifts) as needed, propose market-related reserve prices, remove ACSA logos/branding before handover, clean auction sites post-event, and handle licensing documentation (e.g., Natis). Must provide valuation certificates, draft deeds of sale, and detailed sale statements. Logistics: Relocate assets to dedicated areas, manage physical viewings, prepare vehicles/equipment for viewing (e.g., jumpstart, inflate tyres, clean), and ensure security compliance (National Key Points). All costs (travel, logistics, administration) must be included in the buyer’s commission.

Pricing: Quote as a percentage of the selling price (South African Rand, exclusive of VAT). Buyer’s commission (15% VAT inclusive) is charged directly to the bidder for each asset sold. All costs (management, administration, advertising, marketing, travel, logistics, documentation) must be included in the buyer’s commission. Percentage quoted must be held firm for 180 days post-RFP closure. Payment terms: Service Provider must pay all auction proceeds to ACSA within 7 days after auction closure. ACSA will provide banking details for payment. No additional claims for costs will be entertained. Pricing schedule must be fully completed and signed; failure to do so may result in disqualification.

Mandatory: Registration with the South African Institute of Auctioneers (proof required). Tax Compliance: Submit SARS TCS PIN or CSD number. Bidders must comply with tax obligations. For consortia/JVs, each party must submit separate TCS/CSD details. B-BBEE: Minimum Level 1 (3 points). Provide B-BBEE certificate from SANAS-accredited agency or valid sworn affidavit. Joint ventures must submit consolidated B-BBEE certificate. Preference points for B-BBEE levels (1-8), black youth/women majority-owned entities, and sub-contracting EMEs/QSEs 51% owned by black people/youth/women/disabled. Declaration of Interest: Must declare any relationship with ACSA employees or Politically Exposed Persons (PEPs/DPIPs). Complete declaration form with details of directors/shareholders. Security vetting may apply due to ACSA’s National Key Point status. Fraud/corruption reporting: Hotline 0800 00 80 80 or 086 726 1681, Email: [email protected].