Facilities management services (non-technical) – upington zone, northern cape (36‑month contract)

Provision of Facilities Management Non-Technical Services for the Upington Zone, Northern Cape, for 36 months on an as-and-when required basis.

• Scope includes: Cleaning, Gardening, Pest Control, Hygiene, and Waste Management services.
• Detailed list of required items, consumables, equipment, and ad-hoc services provided in the BOQ.

Service providers must demonstrate capability to deliver comprehensive facilities management services in the Upington Zone. Key criteria include: compliance with all South African labour laws (UIF, COID/WCA, bargaining councils), provision of trained staff with appropriate PPE and uniforms, ability to supply specified hygiene/cleaning consumables and equipment, valid pest control certifications, waste management licenses, H&S compliance (training, medicals), and financial capacity for 36-month contract. Providers must price on as-and-when-required basis with rates fixed for contract duration.

The tender is for facilities management services on an as-and-when required basis for the Upington Zone in the Northern Cape for 36 months.

• Services include: Cleaning, Gardening, Pest Control, Hygiene, and Waste Management.
• Detailed pricing schedule (Bill of Quantities) is provided for labour, consumables, equipment, and ad-hoc services.
• Labour categories: Supervisor, Full Day Cleaners, Full Day Gardener.
• Consumables include: Hygiene items (air fresheners, soap, toilet paper), cleaning chemicals, gardening supplies, pest control materials.
• Equipment listed: Cleaning tools (mops, buckets, vacuums), gardening tools, specialised rental equipment (brush cutters, mowers).
• Ad-hoc services: Deep cleaning (carpets, toilets, windows), pest control (fumigation, nest removal), waste management (skip bins, collection), vegetation management.
• Pricing is required per item/unit as listed in the BOQ.

Pricing must be submitted according to the detailed Bill of Quantities (BOQ).

• Provide rates per unit (e.g., per item, each, per m², per km) for all listed services and items.
• Labour cost breakdown required per month for Supervisor and Cleaner/Gardener, including: Basic Salary, Annual Leave, Sick Leave, UIF, Provident Fund, Bonus, Severance Pay, Levies, COID, Uniform/PPE, Training Levy.
• Include Overheads and Profit in the total cost calculation.
• Total costs must be provided excluding VAT.
• Financial schedules include: Total Yearly Cost Excluding VAT, and monthly cost breakdowns per labour category.

Document states: Returnable Documents: [no further details provided in this document]. Practical guidance: This method statement template is a returnable document that must be completed and submitted. Bidders should refer to the main RFQ document for submission method, deadline, and other required forms.

Not explicitly stated in the provided document. Typically for ESKOM tenders: valid CIDB grading (if applicable), BBBEE certification, tax compliance, relevant experience in facilities management services, capacity to service Northern Cape region, and ability to meet health/safety/environmental requirements. Full criteria would be in the complete tender/RFQ document.

Technical specifications are defined through a required Method Statement template. Bidders must complete the following sections:

• Title (as per tender/RFQ title), Supplier Representative Details (Full Name, Designation, Contact No), Date, Originator, Reviewer, Approver.
• Client (Division/Operating/Business Unit) and Tender/RFQ/Contract Number.
• Activity and Detailed Description (scope of work as per Works Information of NEC document/RFQ), Reference Document/Procedure, Area/Dept/Discipline.
• Scope of Work Objectives/Outputs: List 2-3 SMART objectives related to SOW outputs.
• Customer Focus: How customer needs are identified and communicated to personnel.
• Competency: Skills, competencies, and training required to deliver the SOW.
• Infrastructure: PPE required; Tools, equipment, and infrastructure (including testing/measurements) required.
• Leadership: Organization’s mission, vision, values, and how communicated.
• Risk Management: List all risks associated with delivering the scope of work and mitigation actions.
• Continuous Improvement: How gaps for improvement in business processes are identified to meet/exceed customer/regulatory requirements.
• Data and Analysis: What data will be collected and analyzed for improvement.
• Relationship Management: Stakeholders affected (low/medium/high), actions to address them; Outsourcing involvement; Supplier identification, selection, evaluation, and performance monitoring.

No specific compliance requirements stated in this document.

Returnable Documents:

• Submit the signed acknowledgement of Eskom's OHS legal and other requirements form (Annexure B).
• Submit a Health and Safety Plan addressing project OHS risks and aligned with health and safety specifications.
• Submit detailed costing for OHS, broken down (not as a lump sum), based on the overall scope of work.
• Submit a Baseline OHS Risk Assessment (BRA) with methodology.
• Submit a valid Letter of Good Standing (COIDA or equivalent).
• Submit an OHS policy signed by the CEO, complying with OHS Act Section 7.
• Submit CVs, qualifications, and certificates for required OHS competencies.
• Submit Medical Fitness Certificates for any two employees or a Medical Program.
• Submit a PCO license for the pest controller.
• Additional OHS tender returnables may be required as applicable to the scope of work.

Refer to Annexure A: Supplier Risk Category (240-77433139) for explanatory notes on OHS requirements.

• Additional OHS tender returnables may be required as applicable to the scope of work and evaluated prior to contract award.

Must demonstrate high-level OHS compliance: valid COIDA registration, CEO-signed OHS policy, SACPCMP-registered safety officer, personnel with specified certificates (working at heights, rescue, fall protection planner, etc.), licensed pest controller (PCO), and ability to provide detailed OHS cost breakdown. Failure to submit required OHS documents likely results in non-recommendation.

Scope of work: Facilities Management Services Non-Technical Services (Cleaning, Gardening, Pest Control, Hygiene and Waste Management Service) on an as and when required basis for the Upington Zone in the Northern Cape Province of the GEMMA Cluster for a period of 36 months.

• OHS requirements are high risk.
• Must submit OHS documentation as per the evaluation template.

OHS Competency requirements:

• Submit CVs, qualifications, and certificates for competencies required, considering scope of work, risks, OHS plan, and applicability.

Costing for Health and Safety management must be detailed and broken down, not provided as a lump sum.

• Costing must be based on the overall scope of work/service to be performed.
• The scope of work and risk assessment may serve as a guideline.

OHS compliance requirements:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competencies required include first aiders, fire fighters, site supervisor (OHS Act 8(2)(i)), safety officer (SACPCMP registered), SHE representative, incident investigator, fall protection planner (US 229994), risk assessor, working at heights certificate (US 229998), rescue certificate (US 229995).
• Medical Fitness Certificates for any two employees or a Medical Program.
• PCO license for pest controller.

OHS policy must be signed by the CEO and comply with OHS Act Section 7.

• Tender for Facilities Management Services Non-Technical Services (Cleaning, Gardening, Pest Control, Hygiene and Waste Management) on an as-and-when-required basis in the Upington Zone, Northern Cape, for 36 months.
• Key annexures include Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, SBD forms, and local content declarations.

• Closing date and time: 30 July 2026 at 10h00.
• Clarification meeting: 21 July 2026 at 11h00 via MS Teams (non-compulsory).
• Tender validity period: 16 weeks from closing date.
• Deadline for clarification queries: 5 working days before tender submission deadline.

• Eskom Representative: Dicky Ridgard.
• Telephone: 051-404 2035.
• Email: [email protected].
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site by the stipulated closing date and time.
• Closing deadline: 30 July 2026 at 10h00. No late submissions accepted.
• Upload documents in PDF format; price list must also be submitted in Excel format.
• Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit zip/compressed files; no hard copies accepted.
• Ensure submission status is indicated as complete.
• Mandatory returnables required at tender closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), SBD 1 (Annexure H), SBD 6.1 (Annexure I), SBD 4 (Annexure J), SBD 6.2 and local content annexures (G1-G4) if applicable.
• Additional mandatory returnable: Certificate/Letter of Registration with National Contract Cleaners Association (NCCA) or Black Economic Empowerment Cleaning Association (BEECA). Failure to submit leads to disqualification.
• If resubmitting, only the latest version will be accepted; previous submissions become void.

Tenderers must not be from sanctioned countries; must not submit multiple tenders; JV/consortium must have joint/several liability agreement; must have no conflict of interest; must not be restricted by National Treasury/Eskom; must not subcontract 100% of work; must not be on Tender Defaulters list; must meet all basic compliance criteria.

• Scope: Provision of Facilities Management Services Non-Technical Services (Cleaning, Gardening, Pest Control, Hygiene and Waste Management Service) on an as-and-when-required basis for the Upington Zone in the Northern Cape Province of the GEMMA Cluster.
• Contract period: 36 months.
• Detailed scope of work, technical criteria, and quality/safety/environmental documents are available in separate folders on the Eskom website under this tender enquiry.
• Tenderers must review documents in the “Scope of Work”, “Technical”, “Quality”, “Safety”, and “Environmental” folders.

• Pricing schedule/BOQ available in the “BoQ” folder on the Eskom website.
• Submit in PDF and Excel format.
• Cataloguing may be required; include a line item for cataloguing in pricing schedule.
• Additional requirement: Certificate/Letter of Registration with NCCA or BEECA.

• Payment terms: For contracts valued below R50 million including VAT, Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 million including VAT, payment within 60 days.
• Pricing schedule must be submitted in PDF and Excel format.
• Cataloguing may be required after contract award; include a line item for cataloguing in the pricing schedule if applicable.
• Financial viability assessment may be required as a contractual requirement; submit latest approved annual financial statements if requested.

• Mandatory: CSD registration (CSD number/report).
• B-BBEE: Submit proof of B-BBEE status level via certificate, sworn affidavit, or as per B-BBEE Act.
• Tax compliance: Tax clearance certificate required for certain tenderers (e.g., foreign tenderers with South African footprint, local tenderers without CSD/SARS PIN verification). Foreign suppliers with no South African footprint complete SBD1 but no tax proof required.
• Safety: COIDA certificate of good standing or proof of application (South African tenderers only).
• Quality, safety, and environmental documents as per scope requirements (see Eskom website folders).
• Financial due diligence: Submit latest approved annual financial statements (not drafts) if requested.
• Employment Equity Act compliance proof required for designated employers (South African tenderers only).
• Eligibility criteria include restrictions on nationality from sanctioned countries, conflict of interest, and other disqualifying factors.

• Safety requirement: COIDA certificate of good standing or proof of application (South African tenderers only).
• Quality, safety, and environmental documents must be reviewed from Eskom website folders.
• SHEQ requirements may apply as contractual requirements.

• Environmental requirements are specified in documents available in the “Environmental” folder on the Eskom website under this tender enquiry.
• Scope includes waste management services as part of facilities management.

• Contract conditions: NEC 3 Term Service Contract (TSC3).
• Payment terms: 30 days for contracts below R50 million including VAT; 60 days for contracts above R50 million including VAT.
• Eligibility restrictions include nationality from sanctioned countries, conflict of interest, and submission of multiple tenders.
• Tender validity: 16 weeks.

• Functionality threshold: 80% for technical criteria.
• Price scoring: 90 points.
• Specific Goals scoring: 10 points under PPPFA 2022.
• Ranking: 90/10 system combining price and specific goals scores.
• Contractual requirements assessed post-evaluation.

• Closing date: 09 April 2026.

• Eskom's Quality Representative: Victor Masilo Motlokoa, Asset Design Manager.

Must meet Category 4 quality requirements (as specified in clause 3.5.-105658000). Must demonstrate capability and capacity as main supplier. Must implement ISO 9001 quality principles including customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

• Scope: Provision of Cleaning Services within NCOU (Upington Zone & Kimberley Zone).
• Pre-contract award quality requirements are applicable.
• Category 4 is selected (refer to clause 3.5.-105658000).
• Site assessment applicability must be indicated.
• Post-contract award, Eskom will execute contract and monitor supplier quality performance.
• Eskom retains rights of access, rights to information, preservation, and will manage nonconformities.
• Special processes are applicable.
• The supplier must comply with ISO 9001 standard clauses and principles.

• The supplier's methodology must align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• Pre-contract award quality requirements are applicable.
• Category 4 is selected (refer to clause 3.5.-105658000).
• Site assessment applicability must be indicated.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award, Eskom will execute contract and monitor supplier quality performance.

• The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.
• Pre-contract award quality requirements are applicable.
• Post-contract award, Eskom will monitor supplier quality performance and conduct quality audits.

Returnable Documents:

• Form A must be completed and signed (E.1).

• Form A must be completed and signed (E.1).

Suppliers must demonstrate ISO 9001 compliance (certification not mandatory but system must comply), provide all required documented evidence including organizational structure with quality management function, and submit properly completed tender returnables.

No specific requirements found

Quality Requirements (Category 4) are evaluated with an indicator score of 1.

SECTION A: Quality Management System Requirements (ISO 9001)

• A.1: Provide a Quality Method Statement based on the scope (use Method Statement Template Ref 240-126469599).
• A.2: Provide a Quality Policy approved by top management.
• A.3: Provide Quality Objectives approved by top management.
• Section A Score: Option 2 or 3.

SECTION B: Evidence of QMS in operation (Ref 240-105658000)

• B.1: Provide documented information for defined roles, responsibilities, and authorities, including an organization chart and responsibility matrix that includes the quality management function/role (Clause 5.3 of ISO 9001:2015).
• B.2: Provide documented information for Control of Externally Provided Processes, Products and Services, including criteria for evaluation, selection, monitoring of performance, and re-evaluation of external providers (Clause 8.4 of ISO 9001:2015).
• Section B Score: 2.

SECTION E: User-defined additional requirements

• E.1: Form A completed and signed.
• Section E Score: 1.

23 October 2025: A date is referenced; confirm its significance from the full document.

Returnable Documents: Ensure all required returnable documents are completed and submitted.

Based on limited document content, specific eligibility criteria are not detailed. However, bidders typically need to demonstrate relevant experience, financial stability, necessary certifications (e.g., for pest control or waste management), and compliance with Eskom's procurement policies. Further details would be in the full tender documentation.

23 October 2025: A date is referenced within the technical specifications; review the full document for scope details.

Insufficient searchable text - AI extraction recommended. Review the full tender document for specific compliance requirements.

• The tender is for the provision of cleaning services, with an authorization date of July 2024.

Returnable Documents: The bidder must submit all required environmental compliance documents as listed in the technical specifications and evaluation criteria.

Companies must demonstrate robust environmental management systems, have certified personnel for equipment operation and herbicide management, provide valid environmental law certificates, maintain detailed environmental documentation and registers, implement waste management plans, and show compliance with environmental legislation. Scoring is binary (0 or 1) for each requirement.

• The scope includes the provision of cleaning services, hygiene, waste management, and herbicide spraying in the GEMMA (NC) area.
• The service authorization date is July 2024, with a review date of July 2027.
• The bidder must provide a comprehensive Environmental Management Plan with method statements covering:

• Vegetation management.
• Water management.
• Handling and storage of hazardous chemical agents.
• Dust and noise control.
• Environmental human resources.
• Separation of waste from source.
• Incidents management and reporting.
• Wildlife interaction on site (e.g., snakes, bees).
• Use of herbicides.

• A Waste Management Plan is required, including procedures for handling, storage, transportation, and disposal of waste, a waste register, separation, minimization, and records of quantities.
• Required certifications and documents include:

• Signed Company Environmental Policy.
• Company organogram with an Environmental Responsible Person.
• Valid Environmental appointment letter.
• Communication Procedure for environmental events.
• Environmental Incidents Register.
• Proof of training on oil spill kits management.
• Ride on mowers certificate.
• 2 x Brush Carters certificates.
• Herbicide Management Certificates (PCO).
• Environmental Aspects and Impacts Register with rating methodology.
• Environmental Objectives and Planning Action linked to significant aspects.
• Environmental Emergency Plan with contact details and drill forms.
• Evaluation of Compliance, Monitoring and Measurement Procedure/Plan.
• Non-Conformances, Corrective and Preventative Action procedures.
• Certified Environmental Law Certificate.
• Training Schedule and matrix for environmental-related training.

• The bidder must provide an Environmental Management Plan with method statements for:

• Vegetation management.
• Water management.
• Handling and storage of hazardous chemical agents.
• Dust and noise control.
• Environmental human resources.
• Separation of waste from source.
• Incidents management and reporting.
• Wildlife interaction on site.
• Use of herbicides.

• A Waste Management Plan is required, including procedures for handling, storage, transportation, disposal, a waste register, separation, minimization, and records.
• Must submit a Certified Environmental Law Certificate.
• Must provide a Training Schedule and matrix for environmental training.
• Evaluation uses a scoring system: 0 for non-compliant or missing documents, 1 for compliant submissions.

• The bidder must have procedures for Non-Conformances, Corrective and Preventative Action, including relevant forms/templates.

• The bidder must have a valid Environmental appointment letter outlining roles and responsibilities.
• Must provide an Environmental Emergency Plan including contact details and procedures for outsourced service providers.
• Must submit a Waste Management Plan with procedures for handling, storage, and disposal of waste, a waste register, separation, minimization, and compliance with legal obligations.

• The bidder must address environmental objectives and significant aspects in their planning.
• An Environmental Emergency Plan is required, including contact details and forms for drills and reporting.
• Method statements are required for vegetation management, water management, and handling/storage of hazardous chemicals.
• A Waste Management Plan is required, covering procedures for handling, storage, transportation, disposal, waste separation, minimization, and legal compliance.

• Herbicide Management Certificates (PCO) are required.

• A score of 1 is given if a document is submitted and satisfies the minimum requirements.

• This is the Supplier Quality Management Specification (240-105658000, Revision 3).
• It defines minimum quality requirements for all existing and potential Eskom suppliers.
• The purpose is to outline requirements for suppliers to develop, implement, maintain, and improve a QMS based on ISO 9001.
• Applicable to all Eskom divisions, subsidiaries, suppliers, and sub-suppliers across RFI, RFQ, RFP, and procurement contracts.
• Includes sections on pre-contract award requirements, quality plans, monitoring, and post-contract award execution.

• Closing date for tender submissions: 30 July 2026 at 10:00.
• Document effective date: 17 October 2021 (specification authorisation).
• Next specification review date: October 2024.
• No other dates (briefings, site visits) are stated in the provided document.

• Department: Supply Chain Management.
• No specific contact names, emails, phone numbers, or submission addresses are provided in the document.

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit quality documentation as per the tender's selected category (Category 1, 2, 3, or 4) indicated in Form A.
• Use the List of Tender Returnables document (240-12248652) to determine specific required documents for your category.
• Returnables include items such as ISO 9001 certificates, audit reports, draft contract quality plans (CQPs), quality control plans (QCPs), and documented QMS information.
• Failure to submit required returnables may lead to disqualification.

Applicable to all existing and potential Eskom suppliers/sub-suppliers. Must demonstrate: 1) QMS conforming to ISO 9001; 2) For Categories 1-3: valid ISO 9001 certification from accredited body; 3) Capability to develop project-specific CQP and QCP/ITP; 4) Documented processes for sub-supplier management, nonconformity control, document control, internal audits, management reviews; 5) Qualified personnel for special processes with SETA-compliant training records; 6) Capacity to meet Eskom's quality monitoring requirements including hold/witness points and resident inspector accommodation; 7) No objection to Eskom-appointed inspection agencies.

• Scope: Minimum quality requirements for all Eskom suppliers and sub-suppliers.
• Suppliers must develop, implement, maintain, and continually improve a QMS based on ISO 9001.
• Specification applies to all Eskom RFI, RFQ, RFP, and procurement contracts.
• Defines key terms: Contract Quality Plan (CQP), Quality Control Plan (QCP), Hold Points, Intervention Points, Nonconformity.
• Requires submission of quality plans (CQP, QCP/ITP) where specified in tender returnables.
• Eskom reserves rights to audit, assess, and access supplier facilities and records.

• Supplier must provide clear descriptions of equipment, locations, and quality verification stages.
• Must detail reference documents, procedures, and method statements for activities.
• Requires a preservation programme covering transportation, handling, and storage of materials.
• Includes planning for preservation, tracking compliance, and evaluating storage sites.

• Quality audits and related performance reviews must be carried out by trained, accredited, and experienced personnel.
• Personnel must follow procedures documented in the Contract Quality Plan (CQP).

• Core requirement: Supplier and sub-supplier must develop, implement, maintain, and improve a formal QMS conforming to the latest ISO 9001.
• QMS must include documented information such as manuals, procedures, and work instructions.
• Where specified, a valid ISO 9001 certificate from an accredited body is required.
• Supplier must submit quality plans (CQP, QCP/ITP) as per the tender's selected category.
• Eskom reserves rights to audit, assess facilities, and request changes to the QMS.

• No pricing format, rates, bill of quantities, or payment schedules are provided in this quality specification.

• No specific pricing format, bonds, guarantees, or payment terms are detailed in this quality specification document.

• Must comply with Eskom's Supplier Quality Management Specification (240-105658000).
• References to PPPFA (Preferential Procurement Policy Framework Act) and CIDB 1004 are noted.
• Specific B-BBEE, tax, CSD, or local content requirements are not detailed in this document.
• Primary compliance is with ISO 9001 QMS standards and Eskom's quality categories.

• The document references Eskom's SHEQ Policy (32-727) as an informative reference.
• No specific occupational health and safety (OHS) plans or requirements are detailed in the extracted text.

• Supplier must ensure clear preservation requirements are documented in purchase orders and work authorisations.
• Supplier must designate sub-supplier responsibility for preservation programme execution.
• Eskom must have free and unrestricted access to all preservation records for inspection and audit.
• These terms relate to the preservation of materials and equipment.

• The specification sets the quality criteria for supplier selection and evaluation.
• Focus is on a supplier's QMS conforming to ISO 9001.
• References normative standards (ISO 9001, ISO 10005) and informative guides (PPPFA, CIDB 1004).
• Defines key evaluation concepts: Contract Quality Plan, Hold Points, Intervention Points.

Returnable Documents: Submit the following documents as part of your bid:

• Copies of appointment letters or contracts on company letterhead for completed work.
• Proof of previous contracts for cleaning, gardening, pest control, hygiene, and waste management services.
• Certified copies of competency training certificates for equipment use (lawnmower, brush cutter, herbicide pressure sprayer, chainsaw).
• Certified competency training certificate (Hygiene and Cleaning Supervision or relevant) for the Contractor Supervisor.
• Proof of registration or letter of good standing for Provident Fund, UIF, and COID.
• Registration certificate or proof of registration with the South African Pest Control Association (SAPCA).
• List of licensed vehicles or a car hire agreement for a bakkie with canopy/carry van.
• Valid SHE waste certificate and/or letter of intent from a SHE waste disposal service provider.
• Accredited Hygiene Waste Management Certificate for personnel.
• Complete delivery and work implementation plan.

Returnable documents: Submit certified copies of competency training certificates for equipment use and a certified competency training certificate (Hygiene and Cleaning Supervision or relevant) for the Contractor Supervisor. All certificates must be valid and not forged.

Must have 3-5 years of relevant experience in each service area for government/corporate clients; must hold valid, unexpired certificates for equipment operation, pest control, hygiene waste management, and supervisor training; must be registered with SAPCA and statutory funds; must demonstrate capability via licensed vehicles.

Scope: Provision of non-technical facilities management services (cleaning, gardening, pest control, hygiene, and waste management) on an as-and-when required basis for the Upington Zone in the Northern Cape for 36 months.

Key requirements:

• Experience: Previous contracts in cleaning, gardening, pest control, hygiene, and waste management services, specifically for government or corporate clients over 36 months.
• Personnel: Employees must have certified competency training for using lawnmower, brush cutter, herbicide pressure sprayer, and chainsaw. Contractor Supervisor must have a Hygiene and Cleaning Supervision or relevant certificate.
• Equipment: Provide appropriate vehicles (bakkie with canopy/carry van) with valid roadworthy certificates or a bona-fide rental agreement.
• Certifications: Valid SHE waste certificate, hygiene waste transportation certificate, accredited Hygiene Waste Management Certificate, and registration with relevant bodies (SAPCA, Provident Fund, UIF, COID).
• Plan: Submit a detailed delivery and work implementation plan.

Methodology requirement: Submit a complete delivery and work implementation plan for the execution of duties, weighted 30% in evaluation.

Experience and qualifications required:

• Previous contracts in cleaning, gardening, pest control, hygiene, and waste management services for government or corporate clients over 36 months.
• Certified competency training for employees using lawnmower, brush cutter, herbicide pressure sprayer, and chainsaw.
• Accredited Competency Training Certificate (PCC) for Pest Control Officer.
• Valid registration certificates for waste management and hygiene services.

Mandatory compliance documents:

• Proof of registration or letter of good standing for Provident Fund (e.g., NBC), Unemployment Insurance Fund (UIF), and Compensation for Occupational Injuries and Diseases (COID). All three must be valid and in the company or director's name.
• Registration certificate or proof of registration with the South African Pest Control Association (SAPCA). Certificate must be valid and in the company or director's name.
• Valid SHE waste certificate and/or letter of intent from a SHE waste disposal service provider.
• Accredited Hygiene Waste Management Certificate for personnel executing the service.
• All certificates and registrations must be valid at the time of submission and not forged.

Health and safety requirement: Submit valid SHE waste certificate and/or letter of intent from a SHE waste disposal service provider. Certificates must be in the company or director's name and valid.

Contractual requirement: Submit proof of registration or letter of good standing for Provident Fund, UIF, and COID. All three must be valid and in the company or director's name.

• Services are Non-Technical Facilities Management for Upington Zone.
• Project duration: 3 (Three) years.

• Closing date: 01 April 2023.
• Contract duration: 3 (Three) years.

B-BBEE status level certification (Level 1-8 or non-compliant); For annual revenue ≤R10M: Exempted Micro Enterprise (sworn affidavit acceptable); For annual revenue ≤R50M: Qualifying Small Enterprise (sworn affidavit if 51% black-owned, otherwise QSE scorecard); For annual revenue >R50M: Valid B-BBEE certificate required; Ability to meet 100% local content for designated textile/leather/footwear items; Capacity to subcontract minimum 30% to designated groups (EME/QSE 51% black-owned in rural/underdeveloped areas); Commitment to SDL&I targets including job creation, skills development, and procurement from black-owned enterprises

• Scope: Provision of Facilities Management Services (Non-Technical) for the Upington Zone in the GEMMA Cluster.
• Services include: Cleaning, Gardening, Pest Control, Hygiene and Waste Management on an as-and-when required basis.
• Duration: 36 months.

• Skills development involves participation directly and through supply network.
• SETA-accredited training providers may be approached for critical and scarce skills development.
• Tenderers bear full cost of skills development; Eskom provides no financial contribution.
• Tenderers advised to approach SETAs for grants and SARS for tax rebates.

• Local Procurement Content defined as value added in South Africa.
• For combined local/imported goods/services, separate components in Price Schedule.
• Local content = total spending minus imported component.

• Local Procurement Content must be declared: value added in South Africa by South African resources.
• For combined local/imported goods/services, separate components in the Price Schedule.
• Local procurement content = total spending minus imported component.

• B-BBEE compliance is required for preference points and contract award.
• Documents required to claim preference points:

• Valid B-BBEE certificate from SANAS accredited agency, OR sworn affidavit, OR CIPC affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) with breakdown.
• Certified ID copies of shareholders.
• Proof of Disability (if applicable).
• For trusts, consortia, joint ventures: consolidated B-BBEE status level verification certificate.

• Note: Eskom does not accept Sworn Affidavits with electronic signatures.
• Designated Sectors: For textiles, clothing, uniforms, gloves, masks; safety boots (SABS approved); socks, leather and footwear: 100% local content threshold applies.
• Mandatory returnables if applicable: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule).
• Mandatory Subcontracting: For contracts above R30 million, subcontract minimum 30% of contract value to an EME or QSE which is 51% black-owned and located in rural/underdeveloped areas/townships.
• Subcontracting returnables required:

• Subcontracting agreement signed by both parties with subcontractor's company registration documents (CK and B-BBEE certificate/sworn affidavit), OR
• Copies of subcontracting contracts/agreements or letters of intent to subcontract, signed by tenderer and earmarked subcontractor(s).

• Subcontracting limits: A supplier may not subcontract more than 25% of contract value to an entity with a lower B-BBEE status unless subcontracting to a capable EME.
• SDL&I Objectives (Supplier Development, Localisation, Industrialisation) form contractual obligations but do not affect scoring.
• B-BBEE Improvement/Retention Plan must be submitted within 30 days of contract signing, with migration targets for B-BBEE levels over the contract period.
• Local Procurement Content target: 100%.
• Subcontracting to designated black-owned enterprises target: 15% black-owned.
• Job creation/retention proposals required, prioritizing local communities in Northern Cape Upington zone.
• Skills development proposals required for unemployed candidates, focusing on core, scarce, critical skills.

• Sworn Affidavits must include: deponent name and ID, designation, enterprise details, ownership percentages, revenue details, B-BBEE status, empowering supplier status, matching dates, and commissioner of oath not affiliated with enterprise.

• Designated sector for textiles, clothing, uniforms, gloves, masks; safety boots (SABS approved); socks, leather and footwear: 100% local content threshold.
• Mandatory subcontracting applies for contracts above R30 million.

• Reporting: Quarterly SDL&I reports using Data Collection Template.
• Monitoring: Eskom reviews reports within 30 days and notifies of non-compliance.
• Corrective measures required before next report.
• SDL&I Implementation Schedule must be returned within 28 days of award for monitoring.

• Objective criteria are conditions for award.
• Designated Sectors require 100% local content for specified commodities.
• Mandatory subcontracting for contracts above R30 million: 30% to black-owned EME/QSE in rural/underdeveloped areas.
• Subcontracting returnables required: agreements or letters of intent.
• Subcontracting limit: maximum 25% to entities with lower B-BBEE status unless to capable EME.