Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
02 Maxwell Drive - Suninghill - Gauteng -
Organization Type
GOVERNMENT
Published
09 Jun 2026
OCDS Reference
ocds-9t57fa-158485
ESKOM holdings soc ltd invites tenders for the supply, delivery, offloading, transport, and in-store packing of stationery over a 36-month period. This open tender (e3019dxmwp) is for suppliers capable of meeting strict compliance, quality, and submission requirements.
Important Dates
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown){"closingDate":"17 October 2021"}
Categories
Request for Bid(Open-Tender)
02 Maxwell Drive - Suninghill - Gauteng -
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Eskom - Standard Conditions of Tender - 30 January 2025.pdf
Eskom is inviting tenders for the supply, delivery, offloading, transport, and in-store packing of stationery for a 36-month period in Gauteng. The tender process is open, competitive, and governed by strict submission, eligibility, and compliance rules. The closing date is 30 June 2026, and submissions must adhere to Eskom’s Standard Conditions of Tender (Rev 12).
Date & Time
Tuesday, 30 June 2026 - 11:00
Venue
MS Teams
09 Jun
2026
Tender Published
Tender was published
30 Jun
2026
Closing Date
Tender closing date
Median Estimate
R 1 056 746
Range
Based on 9 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Learn how to submit a winning bid with these related articles
Guide to printing tenders. From Annual Reports to Security Printing. Understanding the Government Printing Works (GPW) relationship and capacity requirements.
Office stationery tenders are a high-volume entry point for many SMEs. Learn how to source competitively, price effectively, and win these operational mandates.
Not every job is a 'tender.' Learn how to access the high-volume world of small orders (RFQs) and how to get invited to bid on jobs under R200k.
A high-stakes guide to food procurement. Learn about R638 compliance, cold chain logistics, and how to win provincial hospital supply contracts.
💡 Want more tendering tips and strategies?
Explore Our BlogContact Information
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown){"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}
Evaluation Criteria
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown)General
Quality Specific
Technical Specifications
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown)Title: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
4. Acceptance ............................................................................................................................. 27
5. Revisions ................................................................................................................................ 27
6. Development Team ................................................................................................................ 27
7. Acknowledgements ................................................................................................................ 28
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2. Supporting Clauses
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
Controlled disclosure
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3. Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
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support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
4. Acceptance
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
5. Revisions
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
6. Development Team
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
7. Acknowledgements
Eskom Operational Quality Forum Members
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user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Quality Management
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown)2.2 Normative/Informative References
Contractual Terms
Source: 240-105658000 Supplier Quality Management Specification (3).pdf (unknown)3.8.1 Rights of Access
Section
Source: 240-105658000 Supplier Quality Management Specification (3).pdfSupplier Quality Management: Specification Unique Identifier: 240-105658000
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
implementation, and maintenance of a quality management system (QMS) that conforms to the
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
inspection, hold points, surveillances, witnesses, reviews and verifications.
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
Title: Supplier Quality Management: Document Identifier: 240-105658000
Functional Area: Quality Management
Quality Quality Manager Quality Risk and
Submission Guidelines
Source: E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.docx (unknown)Mandatory returnable: E-Tenderers E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period. Failure to submit this form will result in disqualification from the procurement process.
Evaluation Criteria
Source: E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.docx (unknown)Mandatory
Completion of e-tendering training and submission of acknowledgment form
Disqualification
Non-submission or incomplete submission of the form renders the tenderer non-responsive
Technical
Ability to operate the E-Tendering Solution
Contact Information
Source: Non-Disclosure Agreement (NDA) Vendors Template -.docx (unknown)Eskom Holdings SOC Ltd physical address: Megawatt Park, Maxwell Drive, Sunninghill, Sandton. Postal address: P.O. Box 1091, Johannesburg, 2000, South Africa. Telephone: +27 (no specific number provided).
Evaluation Criteria
Source: Non-Disclosure Agreement (NDA) Vendors Template -.docx (unknown)General
Compliance
Technical
Important Dates
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER){"closingTime":"2.2","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"tend a site visit and/or clarification meeting that is stipulated as being\",\"is_compulsory\":true}"}
Returnable Documents
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER)Tender closing time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard copy of the original tender at the address and in the tender box or e-mail address specified in the Tender Data by no later than the closing date and time for tender submission. Proof of posting or of courier delivery does not equate to proof of delivery. Eskom will not accept a tender submitted by e-mail unless stated otherwise in the Tender Data. For E-tendering the tenderer must upload and finalize the tender via Eskom Tender bulletin site on the Eskom E- tendering page by no later than the closing date and time for tender submission. It remains the sole responsibility of the tenderer to ensure that the documents (PDF/Excel) are submitted and accessible for downloading/evaluation without any challenges as well as they are not corrupt or unreadable. It is the tenderer’s responsibility to ensure that their tenders documents are submitted/uploaded, and the submission is finalised before the closing date and time For E-tendering tenderers are not permitted to deposit a tender into the Eskom tender box only electronic submission via the Eskom Tender bulletin site on the Eskom E- tendering page will be accepted.
Evaluation Criteria
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER)General
Mandatory
Disqualification
Technical Specifications
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER)Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
Quality Management
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdfof a tenderer.
Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation
and submission of a tender, including the costs of any testing necessary to demonstrate that
aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.
Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of
any discrepancy or omitted documents. The Acknowledgement Form must be completed
and submitted with the tender and must clearly state if the tender is for the whole or part of
the works, services or supply identified in the specification and/or works information by
Pricing Schedule
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdfreasonable time for tenderers to make consequential adjustments to their tenders before
the closing date and time for submission.
In writing’ means hand-written, typed, type-written, printed or electronically made, and that
results in a permanent record.
Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in
the conditions of contract. The tenderer is advised to seek qualified advice regarding
insurance.
Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including
VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies
are those applicable 14 (fourteen) days prior to the closing date and time for tender
submission.
2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to
contract price adjustment except as provided for in the Invitation to Tender.
2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation
to Tender. The selected conditions of contract may provide for part payment in other
currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate
and base date as stipulated in the Invitation to tender.
Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes
documents of complying with instructions issued by the Eskom Representative or if necessary to correct
errors made by the tenderer. All such alterations shall be initialed by all signatories to the
tender. Corrections may not be made using correction fluid, correction tape or the like.
Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission
of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative
tender may be based only on the criteria stated in the Tender Data.
Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative
correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender
after tender returnables that are required to be submitted at the closing date and time for tender
submission submission will not be requested and may not be submitted after the closing date and time.
phases, as this is regarded as ‘double dipping’.
Designated 3.12 Tenderers are also required to submit information on designated material and
materials and thresholds no later than contract award. If this information is not completed and
thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for
contract award
Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and
requirements will be required meet the minimum threshold stated in the Tender Data to proceed to
further evaluation.
Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a
(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s
financial statements, Eskom will attempt to identify mitigating factors or requirements for
the tenderer to meet, if such factors/requirements exist in the tender’s context. However,
should suitable mitigating factors not exist in the tender’s context or should mitigating
factors exist but be insufficient or if the risk is considered to be too high or should the
tenderer not agree with the mitigating factors, the tenderer will not be considered for
award.
Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors
such as CPA, FOREX, commodity exposure, unconditional discounts, technical
adjustment, PV and forecasted rates of invoicing are taken into account when determining
the evaluation Price.
Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an
amount in figures and the amount in words, the amount in words shall prevail.
Check the highest-ranked tenders for the following errors or omissions: -
(a) the misplacement of the decimal point in any unit rate; or
(b) omissions in completing the pricing schedule or bill of quantities, or
(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication
of a unit rate and a quantity in a bill of quantities or schedule of prices; or
(d) arithmetical errors that are the result of the incorrect addition of the prices.
will request the tenderer to either confirm the prices as tendered or to accept the
corrected prices.
Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error
as follows: -
(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item
total that is the result of an error in multiplying the unit rate and the quantity, the line-
item total shall prevail, and the rate shall be corrected.
(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total
as quoted shall prevail, and the unit rate shall be corrected.
(c) Where there is an error in the total of the prices that is the result either of other
corrections required by the checking process or in the tenderer’s addition of prices,
the total of the prices shall prevail, and the tenderer shall be asked to revise the
selected item prices (and their rates if a bill of quantities applies) to result in the
tendered total of the prices.
documentation by closing date and time of tender submission, the tenderer will not be
disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer
will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.
Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals
together and rank the suppliers from the highest to the lowest.
Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in
accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,
2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom
must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any
element of the B-BBEE scorecard may not be used as Objective Criteria.
Compliance Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER)CSD report or as per certificate/affidavit provided
CSD number/CSD report) must be provided at the closing date and time for
CSD number or B-BBEE certificate/affidavit will need to be
B-BBEE Details: kom Representative and
Agreement to sign the contract documents.
Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the
to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.
Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued
relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
applicable legislation or regulatory instruments indicated in the Invitation to Tender.
Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or
Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the
requirements tender.
CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers
are required to be registered with the Construction Industry Development Board at the
closing date and time for submission of tenders or to be capable of being so registered
within twenty-one (21) working days from the closing date and time for submission of
tenders.
Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date
and time for tender submission. Should this not be received as stipulated
B-BBEE Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER)2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or falsified any information, certificate, affidavit or document. Eskom will report any fraud in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The tenderer will be suspended from business with any State-Owned Company for up to 10 years and may even be sentenced to jail.
Health & Safety
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdftenderers that Eskom has identified. A sole source and a single source are regarded as a
tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the
to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.
Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued
relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
applicable legislation or regulatory instruments indicated in the Invitation to Tender.
Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
requirements tender.
CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers
are required to be registered with the Construction Industry Development Board at the
closing date and time for submission of tenders or to be capable of being so registered
within twenty-one (21) working days from the closing date and time for submission of
tenders.
Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date
and time for tender submission. Should this not be received as stipulated in the Invitation to
Tender; the tender will be disqualified. However, in the event that, at the closing date and
time for tender submission, only proof of application for registration on CIDB is available,
then this must be submitted by the closing date and time for tender submission, while the
actual proof of CIDB registration (printout from CIDB database) must be submitted by
contract award
Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of
Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB
(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,
Government Gazette No. April 2023)
that has a duration of 12 months or more, and to:
a contract of R5 million or more, in the case of a professional service or service contract
or an order issued in terms of such a contract; or
a CIDB grading designation of grade 7 or higher, in case of an engineering and
construction works, or design and build contract or an order issued in terms of such a
contract.
Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation
Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB
(CPG) standard for indirect targeting for enterprise development through Construction works
contracts (published in Government Gazette No. February 2013).
enterprises as established in the aforesaid standard applies to:
construction works contracts in the General Building (GB) and to Civil Engineering (CE)
classes of construction works;
construction works contracts of an estimated minimum project duration of 6 months; and
Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for
clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same
manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility
to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated
responses to clarifications.
Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or
add to the Invitation to Tender documents by way of Addenda published in the same
platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to
check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.
electronically. The Eskom Representative will publish the names of all tenderers received
on the Eskom Tender Bulletin and NT e-Tender Portal.
Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated
in the Tender Data.
Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and
comparison of tenders and recommendations for the award of a contract to tenderers or to
any other person not officially concerned with the tender process until after the tender
award.
Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the
rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid
rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in
connection with the Invitation to Tender.
Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be
tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter
were not to be clarified. A document that the Invitation to Tender identifies as a mandatory
tender returnable that is required to be submitted at the closing date and time for tender
submission will not be requested, but Eskom may seek clarity on it.
may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,
this will be indicated in the respective Invitation to Tender and the reverse e-auction
supporting documents will be issued in the Invitation to Tender. Tenderers will be required
to submit a complete tender that does not contain Prices. If a tenderer has included prices
in its tender, the prices will not be considered.
Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period
tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only
once approval has been granted by the Eskom Adjudication Authority. For open tenders,
this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal
Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to
documents take account of:
Addenda issued during the tender period;
inclusion of returnables stipulated in the Invitation to Tender;
inclusion of changes agreed in contract negotiations; and
Other revisions or documents agreed to between Eskom and the successful
tenderer during negotiations,
Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one
Contractual Terms
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdfincluding the Eskom Representative shall not be liable for any losses, claims or damages of
whatsoever nature or howsoever arising that may be sustained by a tenderer or any other
person as a result of its participation in the tender or from any amendment, termination or
suspension of the process set out in the Invitation to Tender or from its exclusion from
participating in the tender process at any point.
Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected
negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.
240-62044728 Rev 12 Eskom Standard Identifier
Conditions of Tender Effective Date 01 February 2025
Review Date January 2030
Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the
regarding accuracy tender documents is correct and complete, Eskom does not, however, make any
of tender representations or warranties, express or implied, as to the accuracy or completeness of
documents such information and Eskom expressly disclaims any, and all liability for such
representations, warranties or statements.
Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:
Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after
the closing date and time for tender submission. Extend the validity period for a specified
additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend
the validity of its tender will not be required or permitted to modify its tender. A tenderer that
does not agree to extend the validity of its tender will be excluded from further
consideration. Tenderers will be requested to extend the validity of their tenders until a
contract(s) have been concluded with one or more tenderers. A request that a tenderer
extend the validity of its tender is not a representation that the tender is an acceptable
tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the
validity of tenders expires before contracts have been concluded, the procurement process
is deemed to have concluded without an award.
Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy
copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender
documents in response to this Invitation to Tender.
Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,
specifications and the latest revision of standardised specifications and/or other documents that have been
other publications incorporated by reference into the Invitation to Tender documents by reference.
Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being
clarification compulsory in order to familiarise themselves with the proposed work, services, supply,
meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as
compulsory will result in disqualification from participation.
Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask
questions for clarity in the course of a site visit or clarification meeting.
correction of errors as required above.
Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.
B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level
(certificate/CSD number/CSD report) must be provided at the closing date and time for
tender submission; or the tender will be disqualified. If sub-contracting to designated groups
pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA
Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE
status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be
provided at the closing date and time for tender submission. Should the
information/documents provided indicate that the level is in dispute (fraudulent/ expired)
then the tender will be disqualified.
However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is
provided at Tender closing date and time for tender submission, or the
information/documents provided are fraudulent or have expired; then the tenderer will not
be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)
but will score zero under PPPFA point allocation.
Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a
Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdf (TENDER)Eligibility 2.1 Submit a tender only if the tenderer (whether a single company or an incorporated or unincorporated joint venture or consortium) complies with the eligibility criteria stated in the Tender Data and the tenderer, or any of its principals, is not under any restriction to do business with Eskom or State-Owned Companies. Tenderers that Eskom finds to be ineligible will be disqualified. Tenderers are not permitted to sub-contract 100% of the scope of work (SOW). Any tender that is based on 100% sub-contracting will be deemed ineligible and will be disqualified.
Section
Source: Eskom - Standard Conditions of Tender - 30 January 2025.pdfare submitted and accessible for downloading/evaluation without any challenges as well as
It must be noted that Eskom will not measure a criterion twice in the different evaluation
Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and
further evaluation.
(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s
Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors
the evaluation Price.
but will score zero under PPPFA point allocation.
Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a
Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting
will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.
Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals
Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in
must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any
element of the B-BBEE scorecard may not be used as Objective Criteria.
Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and
Preference point systems, and which is intended to achieve competitive pricing. Eskom
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the
However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is
Description
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)11.2(13) The goods are Stationery
Contact Information
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown){"name":null,"email":null,"phone":"011 803 3008","department":null,"address":"n the conditions of contract identified in"}
Submission Guidelines
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)Returnable Documents: C1.1 Form of Offer and Acceptance [●], C1.1 Form of Offer & Acceptance, By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer, This Offer may be accepted by the Purchaser by signing the Acceptance part of this Form of Offer and
Evaluation Criteria
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)General
B-BBEE
Financial
Technical Specifications
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)1. Overview and purpose of the goods and services
A Contract is required to supply and deliver Stationery items to Distribution Megawatt for a period of 3 years
to ensure availability of goods. Deliveries of goods will be made in accordance too the guidelines provided in
this document; additional requirements will be communicated by the Service Manager. The goods will be
inspected upon delivery.
2. Specification and description of the goods
The supplier will deliver the following description of goods:
Item nr Material nr Description Unit of
measure
Item nr Material nr Description EA
001 0648844 PAPER,BOND:A4 ;WHITE ;80 G/M2 (Per Ream of 500) EA
002 0648843 PAPER, BOND:A3 ;WHITE ;SHEET ;80 G/M2 (Per Ream of EA
500)
003 0654883 pad writing papr:board pastel;a3;assorted ea
004 0539042 book, exercise:2 quire;a4;192;hard ea
005 0654812 pad writing paper:exam punch;a4;black;80 ea
006 0738165 book exrcise:mini note;a5;160 lined pages ea
007 0652184 pad writing paper:note;a5;brown;128 ea
008 0692099 diary:executive;any;hard cover padded ea
009 0751317 pen ball point;black ea
010 0714174 pen ball point:bic clic;medium;blue;liquid ea
011 0704240 marker felt tip:whiteboard;red;washable ea
012 0711468 pen ball point:pilot rollerballmedium;gel ea
013 0703540 lead pencil:0.5 Mm;hb;12;black ea
014 0703826 pencil,mechanical:clutch cushion ea
Point;assorted;0.5 Mm
015 0540834 marker felt tip:highlighters wallet ea
016 0654250 marker felt tip:whiteboard;assorted ea
017 0703866 pencil, mechanical:sharplet ;black;0.5 Mm ea
The need for supply and delivery of stationery derives from distribution head-office contract number
018 0726340 eraser board:magnetic;wd 55 x lg 145 mm ea
019 0751830 ruler:;30 cm;plastic ea
020 0720864 box filing:portable suspension;wd 140 mm pac
021 0713845 pad writing paper:sticky notes neon colors ea
022 0683903 pad writing paper:sticky notes;size 76.2 Mm ea
023 0736343 pad wroting paper:sticky notes;45 mm x 12 mm ea
024 0654039 calculator, scientific:displ typ 2 line ea
025 0752734 folder file:a4;cardboard;pink ea
026 0767428 folder file:carry;a4;plastic;assorted ea
027 0686808 folder file:lightweight;a4;cardboard ea
028 0767768 label printr:die-cut paper labels ea
029 0655132 folder file:tidy 160 gram light weight ea
030 0610288 file:lever arch;a4;pvc;blue ea
031 0720965 box filing:optiplan;wd 100 mm;lg 220 mm ea
032 0655442 clip papr:croxley nalclip dispencer ea
033 0655043 stapler:rexel office squale;56 ea
034 0662613 remover staples:claw;chrome-plated steel ea
035 0682807 staple:rexel staples standard;no 56;stl ea
036 0655077 punch paper:light duty premium;6 mm;2 ea
037 0542560 scissors:large 220 mm;220 mm;orange ea
038 0703830 adhesive:glue stick;cylinder 43 g ea
039 0703868 adhesive:prestik;100 g ea
040 0760271 whiteboard:parrot;wide 900 mm;lg 1.8 M ea
041 0521491 eraser board:duster, whiteboard ea
042 0713267 disk memory stick;128 gb;usb 3.0 Ea
043 0682808 battery dry cell:alkaline;1.5 V;aaa;disp ea
044 0135993 tape adhesive:wd 12.7 Mm;clear ea
045 0711468 pen ball point:pilot rollerball;0.7 Mm;gel ea
046 0711246 pen ball point:click;medium;red ea
047 0727964 PRINTER LABEL:TAPE;187 x 178 MM EA
048 0017445 pen ball point:pilot;0.5 Mm;black ea
049 0157707 cleaner:anti static;spray foam compound ea
050 0158054 disk memory ea
051 0515936 pad writing paper:exam executive;a4;white;100 ea
Methodology
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)31.1 The Supplier is to submit a first programme for acceptance within 2 (two) weeks of the Contract Date. 32.2 The Supplier submits revised programmes at intervals no longer than 5 working days.
Quality Management
Source: Supply Contract Stationery Distribution rev (003).pdf(4) The Supply Manager gives an instruction to
stop or not to start any work.
(5) The Purchaser or people acting on behalf of
the Purchaser do not work within
the conditions stated in the Goods Information.
(6) The Supply Manager does not reply to a
communication from the Supplier within
the period required by this contract.
(7) The Supply Manager changes a decision
which he has previously communicated
to the Supplier.
(8) The Supply Manager withholds an
acceptance (other than acceptance of a
quotation for an acceleration or for not
correcting a Defect) for a reason not stated
in this contract.
(9) The Supply Manager instructs the Supplier
to search for a Defect and no Defect
is found unless the search is needed only
because the Supplier gave insufficient
notice of doing work obstructing a required
test or inspection.
(10) A test or inspection done by the Supply
(11) The Purchaser does not provide records,
data sheets, materials, facilities and
samples for tests and inspections as stated in
the Goods Information.
Pricing Schedule
Source: Supply Contract Stationery Distribution rev (003).pdf(Reg No. 2002/015527/30)
and [Insert at award stage]
(Reg No. ___________ )
for The supply, delivery, offload, transport or carry and
pack in store of stationery for a period of 36 months
Contents: No of
pages
Part C1 Agreements & Contract Data [●]
Part C2 Pricing Data [●]
Part C3 Scope of Work [●]
CONTRACT No. [Insert at award stage]
Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
Part C2 Pricing Data
Part C3 Scope of Work: Goods Information including Supply Requirements
and drawings and documents (or parts thereof), which may be incorporated by reference into the above
listed Parts.
11.2(8) The Goods Information for the Supplier’s
design is in:
11.2(11) The tendered total of the Prices is R ,
(in words)
11.2(12) The price schedule is in:
11.2(14) The following matters will be included in
the Risk Register
25.2 The restrictions to access for the Supply
Part 2: pricing data
NEC3 Supply Contract
reference pages
C2.1 Pricing assumptions 2
C2.2 The price schedule [●]
C2.1 Pricing assumptions
(12) The Price Schedule is the price schedule unless later changed in
accordance with this contract.
Assessing the 50.2 The amount due is
amount due
has completed,
calculated by multiplying the quantity which the Supplier has completed by
the rate,
Clause 53.1 states: “Information in the Price Schedule is not Goods Information”. This confirms that
instructions to do work or how it is to be done are not included in the Price Schedule but in the Goods
Information. This is further confirmed by Clause 20.1 which states, “The Supplier Provides the Goods and
Services in accordance with the Goods Information”. Hence the Supplier does not Provide the Goods and
schedule;
compensation event for this unless the Defect is due to a Supplier’s risk;
across other Prices and rates in order to fulfil the obligation to Provide the Goods and Services for
the tendered total of the Prices;
quantity, of work within that lump sum item later turns out to be different to that which the Supplier
estimated at time of tender. The only basis for a change to the Prices is as a result of a
compensation event per clause 60.1;
arise as a result of a compensation event.
Entries in the first four columns in the price schedule in section C2.2 are made either by the Purchaser or the
tendering supplier.
C2.2 the price schedule
Financial Requirements
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)Payment Terms: payment terms applicable to
The supply, delivery, offload, transport or carry and pack in store of stationery contract NO.
vendor registration
51.4 The interest rate is the publicly quoted prime rate of interest
(calculated on a 365 day year) charged from
time to time by the Standard Bank of South
Africa Limited (as certified, in the event of any
dis
Compliance Requirements
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)C1.1 Form of Offer and Acceptance [●]
C1.1 Form of Offer & Acceptance
By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer
B-BBEE Details: Z2.2 Unless already notified to the Purchaser, the persons or organisations notify the Supply
Manager within two weeks of the Contract Date of the key person who has the authority to bind
the Supplier on their behalf.
The supply, delivery, offload, transport or carry and pack in store of stationery contract NO.
Z2.3 The Supplier does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Purchaser having
been given to the Supplier in writing.
Z3 Change of Broad Based Black Economic Empowerment (B-BBEE) status
Z3.1 Where a change in the Supplier’s legal status, ownership or any other change to his business
composition or business dealings results in a change to the Supplier’s B-BBEE status, the
Supplier notifies the Purchaser within seven days of the change.
Z3.2 The Supplier is required to submit an updated verification certificate and necessary supporting
documentation confirming the change in his B-BBEE status to the Supply Manager within thirty
days of the notification or as otherwise instructed by the Supply Manager.
Z3.3 Where, as a result, the Supplier’s B-BBEE status has decreased since the Contract Date the
Purchaser may either re-negotiate this contract or alternatively, terminate the Supplier’s
obligation to Provide the Goods and Services.
Z3.4 Failure by the Supplier to notify the Purchaser of a change in its B-BBEE status may constitute
a reason for termination. If the Purchaser terminates in terms of this clause, the procedures on
termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1 and A3 as
stated in clause 93.
Z4 Confidentiality
Z4.1 The Supplier does not disclose or make any information arising from or in conn
Health & Safety
Source: Supply Contract Stationery Distribution rev (003).pdfnot give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in
writing.
Z6 Health, safety and the environment: Add to core clause 25.4
Z6.1 The Supplier undertakes to take all reasonable precautions to maintain the health and safety of
persons in and about the provision of the goods and execution of the services.
proper compliance with all applicable health & safety laws and regulations and the health
and safety rules, guidelines and procedures provided for in this contract and generally for
the proper maintenance of health & safety in and about the execution of supply and
safety laws and regulations and rules, guidelines and procedures otherwise provided for
under this contract and ensures that his Subcontractors, employees and others under the
Supplier’s direction and control, likewise observe and comply with the foregoing.
Z6.2 The Supplier, in and about the execution of the supply, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided
for under this contract and ensures that his Subcontractors, employees and others under the
Supplier’s direction and control, likewise observe and comply with the foregoing.
Z7 Provision of a Tax Invoice and interest. Add to core clause 51
Z7.1 Within one week of receiving a payment certificate from the Supply Manager in terms of core
clause 51.1, the Supplier provides the Purchaser with a tax invoice in accordance with the
the regulations published in GNR February 2002, under the Occupational Health
and Safety Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2
regulated asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous
period of four hours, and the short term exposure limit of 0.6 regulated asbestos fibres per
millilitre of air as a 10-minute TWA, averaged over any 10 minutes, measured in accordance
with HSG248 and monitored according to HSG173 and OESSM.
Z15.2 Upon written request by the Supplier, the Purchaser certifies that these conditions prevail. All
measurements and reporting are effected by an independent, competent, and certified
occupational hygiene inspection body, i.e. a SANAS accredited and Department of
and related control measures at the Supplier’s expense. For the purposes of compliance the
results generated from Parallel Measurements are evaluated only against South African
statutory limits as detailed in clause Z15.1. Control measures conform to the requirements
stipulated in the AAIA-approved asbestos work plan.
Z15.3 The Purchaser manages asbestos and ACM according to the Standard.
Z15.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is
conducted and if so required, with reference to possible exposure to an airborne concentration
of above the AL for asbestos, immediate control measures are implemented and relevant air
monitoring conducted in order to declare the area safe.
Z15.5 The Supplier’s personnel are entitled to stop working and leave the contaminated area
forthwith until such time that the area of concern is declared safe by either Compliance
emergency asbestos work plan, if applicable.
Z15.6 The Supplier continues to Provide the Services, without additional control measures
presented, on presentation of Safe Levels. The contractually agreed dates to Provide the
statement however other clauses may also use the same data
3. Where a form field like this [ ] appears, data is required to be inserted relevant to the option
selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.
nr
001 0648844 PAPER,BOND:A4 ;WHITE ;80 G/M2 (Per Ream EA Rate
of 500) Only
002 0648843 PAPER, BOND:A3 ;WHITE ;SHEET ;80 G/M2 EA Rate
(Per Ream of 500) Only
003 0654883 PAD WRITING PAPR:BOARD EA Rate
PASTEL;A3;ASSORTED Only
004 0539042 BOOK, EXERCISE:2 QUIRE;A4;192;HARD EA Rate
053 0522293 SUPPORT:DROPPER;LG 1.2 M;STL;FENCE EA Rate
001 0648844 PAPER,BOND:A4 ;WHITE ;80 G/M2 (Per Ream of 500) EA
002 0648843 PAPER, BOND:A3 ;WHITE ;SHEET ;80 G/M2 (Per Ream of EA
500)
003 0654883 pad writing papr:board pastel;a3;assorted ea
004 0539042 book, exercise:2 quire;a4;192;hard ea
005 0654812 pad writing paper:exam punch;a4;black;80 ea
006 0738165 book exrcise:mini note;a5;160 lined pages ea
007 0652184 pad writing paper:note;a5;brown;128 ea
008 0692099 diary:executive;any;hard cover padded ea
009 0751317 pen ball point;black ea
010 0714174 pen ball point:bic clic;medium;blue;liquid ea
011 0704240 marker felt tip:whiteboard;red;washable ea
012 0711468 pen ball point:pilot rollerballmedium;gel ea
013 0703540 lead pencil:0.5 Mm;hb;12;black ea
014 0703826 pencil,mechanical:clutch cushion ea
Point;assorted;0.5 Mm
015 0540834 marker felt tip:highlighters wallet ea
016 0654250 marker felt tip:whiteboard;assorted ea
017 0703866 pencil, mechanical:sharplet ;black;0.5 Mm ea
Environmental
Source: Supply Contract Stationery Distribution rev (003).pdfZ15.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a
registered asbestos contractor, instructed by the Purchaser at the Purchaser’s expense, and
conducted in line with South African legislation.
Annexure A: Supply Requirements
Contractual Terms
Source: Supply Contract Stationery Distribution rev (003).pdfPart c1: agreements & contract data
Contents: No of
pages
C1.1 Form of Offer and Acceptance [●]
[to be inserted from Returnable Documents at award
stage]
C1.2a Contract Data provided by the Purchaser [●]
C1.2b Contract Data provided by the Supplier [●]
[to be inserted from Returnable Documents at award
stage]
C1.3 Proforma Guarantees [●]
of Deviations (if any), contact the Purchaser’s agent (whose details are given in the Contract Data) to
arrange the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to
be provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this
agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall
constitute a repudiation of this agreement.
clauses and the clauses for Options W1: Dispute resolution procedure
X1: Price adjustment for inflation
X2 Changes in the law
X7: Delay damages
Z: Additional conditions of contract
of the NEC3 Supply Contract (April 2013) 2 (If the December 2009 edition is to be used delete April 2013
and replace by December 2013)
10.1 The Purchaser is (name): Eskom Holdings SOC Ltd (reg no:
2002/015527/30), a state owned company
incorporated in terms of the company laws of
the Republic of South Africa
vendor registration
51.4 The interest rate is the publicly quoted prime rate of interest
(calculated on a 365 day year) charged from
time to time by the Standard Bank of South
Africa Limited (as certified, in the event of any
dispute, by any manager of such bank, whose
appointment it shall not be necessary to prove)
for amounts due in Rands and
(12) An event which is a Purchaser’s risk
stated in this contract.
(13) The Supply Manager notifies a correction
to an assumption which he has
previously stated about a compensation event.
(14) A breach of contract by the Purchaser
which is not one of the other
compensation events in this contract.
(15) An event occurs during transport of the
goods to the Delivery Place which
· stops Delivery or
· stops Delivery by the Delivery Date,
and which
· neither Party could prevent,
· an experienced supplier would have judged at
the Contract Date to have such
a small chance of occurring that it would have
been unreasonable for him to
have allowed for it and
· is not one of the other compensation events
stated in this contract.
insurance
80.1 These are additional Purchaser’s risks Offloading of goods at place of delivery.
by surrounding communities, political
interference or community disruptions.
88.1 The Supplier’s liability to the Purchaser for
indirect or consequential loss, including
loss of profit, revenue and goodwill is
limited to R0.0 (zero Rand)
88.2 For any one event, the Supplier’s liability (1) for the Purchaser’s existing and
to the Purchaser for loss of or damage to surrounding property in the care, custody and
the Purchaser’s property is limited to control of the Supplier the amount of the
deductible (first amount payable) relevant to
the event
and
(2) for all other existing Purchaser’s property
the applicable deductible as at contract date
88.3 The Supplier’s liability for Defects due to his The total to the Prices.
design which are not notified before the last
defects date is limited to:
88.4 The Supplier’s total liability to the Total of the prices
in connection with this contract, other than
the excluded matters, is limited to
88.5 The end of liability date is End date of service . After delivery of the whole
of the goods and services.
9 Termination and dispute Termination as per the NEC3 will be followed
resolution
94.1 The Adjudicator is the person selected from the ICE-SA Division
(or its successor body) of the South African
dispute to him. (see www.ice-sa.org.za). If the
Z3.2 The Supplier is required to submit an updated verification certificate and necessary supporting
documentation confirming the change in his B-BBEE status to the Supply Manager within thirty
days of the notification or as otherwise instructed by the Supply Manager.
Z3.3 Where, as a result, the Supplier’s B-BBEE status has decreased since the Contract Date the
Purchaser may either re-negotiate this contract or alternatively, terminate the Supplier’s
obligation to Provide the Goods and Services.
Z3.4 Failure by the Supplier to notify the Purchaser of a change in its B-BBEE status may constitute
a reason for termination. If the Purchaser terminates in terms of this clause, the procedures on
termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1 and A3 as
stated in clause 93.
Z4 Confidentiality
Z4.1 The Supplier does not disclose or make any information arising from or in connection with this
contract available to Others. This undertaking does not, however, apply to information which at
the time of disclosure or thereafter, without default on the part of the Supplier, enters the public
domain or to information which was already in the possession of the Supplier at the time of
disclosure (evidenced by written records in existence at that time). Should the Supplier
disclose information to Others in terms of clause 23.1, the Supplier ensures that the provisions
of this clause are complied with by the recipient.
Z4.2 If the Supplier is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Supply Manager.
Z4.3 In the event that the Supplier is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Supplier, to the extent permitted by law prior to
disclosure, notifies the Purchaser so that an appropriate protection order and/or any other
action can be taken if possible, prior to any disclosure. In the event that such protective order is
not, or cannot, be obtained, then the Supplier may disclose that portion of the information which
it is required to be disclosed by law and uses reasonable efforts to obtain assurances that
confidential treatment will be afforded to the information so disclosed.
Z4.4 The taking of images (whether photographs, video footage or otherwise) of the goods or any
portion thereof, in the course of Providing the Goods and Services and after Delivery, requires
the prior written consent of the Supply Manager. All rights in and to all such images vests
exclusively in the Purchaser.
Z4.5 The Supplier ensures that all his subcontractors abide by the undertakings in this clause.
Z5 Waiver and estoppel: Add to core clause 12.3:
Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the
assumption”.
Z9 Purchaser’s limitation of liability
Z9.1 The Purchaser’s liability to the Supplier for the Supplier’s indirect or consequential loss is
limited to R0.00 (zero Rand)
Z9.2 The Supplier’s entitlement under the indemnity in 83.1 is provided for in 60.1(12) and the
Purchaser’s liability under the indemnity is limited.
Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
Z10
point, after the words "against it":
Z10.1 or had a business rescue order granted against it.
Z11 Addition to secondary Option X7 Delay damages (if applicable in this contract)
Z11.1 If the amount due for the Supplier’s payment of delay damages reaches the limits stated in this
Contract Data for Option X7, the Purchaser may terminate the Supplier’s obligation to Provide
the Goods and Services using the same procedures and payment on termination as those
applied for reasons R1 to R15 or R18 stated in the Termination Table.
Z12 Ethics
court or in any other similar process, of such Prohibited Action before the Purchaser can
terminate the Supplier’s obligation to Provide the Services for this reason.
Z12.3 If the Purchaser terminates the Supplier’s obligation to Provide the Services for this reason,
the amounts due on termination are those intended in core clauses 92.1 and 92.2.
Z12.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited
Z13 Insurance
Z __13.1 Replace core clause 84 with the following:
Insurance cover 84
84.1 When requested by a Party, the other Party provides certificates from
his insurer or broker stating that the insurances required by this
contract are in force.
84.2 The Supplier provides the insurances stated in the Insurance Table A
for events which are at the Supplier’s risk from the starting date until
the last defects date or a termination certificate has been issued.
goods, plant and materials Purchaser’s insurance.
The Purchaser’s policy deductible as at
Purchaser’s insurance.
damage to property Purchaser’s property
(except the goods, plant The replacement cost where not covered by the
and materials and Purchaser’s insurance.
equipment) and liability for
bodily injury to or death of The Purchaser’s policy deductible as at
a person (not an employee Contract Date, where covered by the
of the Supplier) caused by Purchaser’s insurance.
activity in connection with
this contract Other property
bodily injury to employees
of the Supplier arising out
of and in the course of
their employment in
connection with this
contract
Z _13.2 Replace core clause 87 with the following:
Insurance by 87
the Purchaser
87.1 The Purchaser provides the insurances stated in the Insurance Table B
Transportation (Marine) Per the insurance policy document
Z14 Nuclear Liability
Z14.1 The Purchaser is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear
installation, as designated by the National Nuclear Regulator of the Republic of South Africa,
and is the holder of a nuclear licence in respect of the KNPS.
Z14.2 The Purchaser is solely responsible for and indemnifies the Supplier or any other person
against any and all liabilities which the Supplier or any person may incur arising out of or
resulting from nuclear damage, as defined in Act , save to the extent that any
liabilities are incurred due to the unlawful intent of the Supplier or any other person or the
presence of the Supplier or that person or any property of the Supplier or such person at or in
the KNPS or on the KNPS site, without the permission of the Purchaser or of a person acting
on behalf of the Purchaser.
Z14.3 Subject to clause Z14.4 below, the Purchaser waives all rights of recourse, arising from the
aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to
the unlawful intent of the Supplier or any other person, or the presence of the Supplier or that
person or any property of the Supplier or such person at or in the KNPS or on the KNPS site,
without the permission of the Purchaser or of a person acting on behalf of the Purchaser.
Z14.4 The Purchaser does not waive its rights provided for in section 30 (7) of Act , or any
replacement section dealing with the same subject matter.
Z14.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is
decommissioned.
Z15 Asbestos
insurance requirements incidental to the supply and transport of the goods from Supplier to Purchaser.
For each of the thirteen terms, Incoterms set out obligations of the seller (the Supplier) in ten paragraphs
identified as A1 to A10 and the corresponding obligations of the buyer (the Purchaser) in paragraphs B1 to
B10. These obligations cover the following subjects:
A The Supplier’s obligations B The Purchaser’s obligations
A1 Provision of goods in conformity with B1 Payment of the price
contract
A2 Licences, authorisations and formalities B2 Licences, authorisations and formalities
A3 Contracts of carriage and insurance B3 Contracts of carriage and insurance
A4 Delivery B4 Taking delivery
A5 Transfer of risks B5 Transfer of risks
A6 Division of costs B6 Division of costs
A7 Notice to the buyer B7 Notice to the seller
A8 Proof of delivery, transport document or B8 Proof of delivery, transport document or
equivalent electronic message equivalent electronic message
A9 Checking - packing - marking B9 Inspection of goods
A10 Other obligations B10 Other obligations
[Should there be a need to amplify any of the published obligations listed above for the chosen INCOTERM,
add them here.]
Special Conditions
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)permitted in terms of the Conditions of Tender. 3. A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to incorporate the effect of it.
Section
Source: Supply Contract Stationery Distribution rev (003).pdf (unknown)C1.2 SC3 Contract Data Tel No. [●] Fax No. [●] 10.1 The Supply Manager is (name): [●] Address [●] Tel [●] Fax [●] e-mail [●]
Description
Source: E-tendering Help Manual for supplier - 27 January 2025.docxThe tender involves the supply, delivery, offload, transport, and storage of stationery for a 36-month period. All submissions must be made electronically via Eskom's eTendering system, which replaces physical submissions at Eskom offices.
Contact Information
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)For system-related issues, contact the buyer responsible for the published tender. No direct contact details provided in the document.
Submission Guidelines
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)Submission must be done electronically via the eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the eTendering portal with valid details (CSD number required). 2) Verify email and OTP sent to registered cellphone/email. 3) Select the tender reference number. 4) Click 'Create New Submission' and upload all required documents under correct categories (e.g., Technical, Commercial, Finance). 5) Ensure file names are clear and file types are correctly selected. 6) Individual file size must not exceed 50MB; total submission size must not exceed 900MB. 7) Verify all documents are uploaded before clicking 'Finalize Submission'. 8) Confirm submission via pop-up and save the email with submission ID for records. Physical submissions are not accepted.
Evaluation Criteria
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)Registration
Must register on eTendering system with valid CSD number
Verification
Email and cellphone verification required
Technical
Ability to use web-based system (compatible with most browsers, Edge recommended)
Compliance
Must adhere to file size limits and categorization rules
Technical Specifications
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)Supply, delivery, offload, transport, and storage of stationery for a period of 36 months. Submission must be done via Eskom's eTendering system, a web-based platform replacing manual submissions at Eskom tender offices.
Compliance Requirements
Source: E-tendering Help Manual for supplier - 27 January 2025.docx (unknown)Suppliers must have a valid CSD number to access the eTendering system. No additional compliance requirements explicitly stated in the document.
Important Dates
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Closing date: 30 June 2026 at 11:00 AM (SAST).
Contact Information
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Fraud/corruption reporting: [email protected] or 0800 11 2722.
Submission Guidelines
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Submit the following returnable documents:
Disqualification risks:
Evaluation Criteria
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Legal
The supplier must be a legally registered entity capable of entering into a binding contract under South African law.
Financial
The supplier must demonstrate financial stability to fulfill the 36-month contract without risk of default or bankruptcy.
Technical
The supplier must have the capacity to meet delivery schedules, quality standards, and compliance requirements as outlined in the tender.
Ethical
The supplier must commit to Eskom’s ethical standards, including anti-fraud and anti-corruption measures (reporting mechanisms provided).
Technical Specifications
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Scope: Supply, delivery, offload, transport, and packing in store of stationery for a 36-month period.
Requirements:
Quality Management
Source: Eskom General Conditions of Purchase - 31 May 2024.pdfQuality control and rejection:
Pricing Schedule
Source: Eskom General Conditions of Purchase - 31 May 2024.pdfPricing structure:
Financial Requirements
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Pricing and payment:
Compliance Requirements
Source: Eskom General Conditions of Purchase - 31 May 2024.pdf (unknown)Statutory and legal compliance:
Contractual Terms
Source: Eskom General Conditions of Purchase - 31 May 2024.pdfContract basis:
Risk and ownership:
Termination and breach:
Indemnity and warranty:
Assignment and subcontracting:
Ethics and governance:
Evaluation Criteria
Source: Affidavit-QSE-Sample.pdf (unknown)Enterprise Type
All legal entity types (CC, (Pty) Ltd, Sole Proprietor, etc.) are eligible
Revenue Range
Annual total revenue must be between R10,000,000 and R50,000,000
Bbbee Compliance
Must meet B-BBEE requirements as per the Amended Codes of Good Practice
Ownership
Must declare Black Ownership, Black Female Ownership, and Black Designated Group Ownership percentages
Geographic
Must be able to operate in Gauteng Province
Compliance Requirements
Source: Affidavit-QSE-Sample.pdf (unknown)B-BBEE Requirements:
Submission Guidelines
Source: 240-126469599_Method Statement template -rev 3 final (001).docx (unknown)Returnable Documents: Not specified in the provided document. Suppliers must refer to the official tender record for submission details.
Evaluation Criteria
Source: 240-126469599_Method Statement template -rev 3 final (001).docx (unknown)General
Technical
Documentation
Technical Specifications
Source: 240-126469599_Method Statement template -rev 3 final (001).docx (unknown)Scope of Work: Supply, delivery, offload, transport, and storage of stationery for 36 months.
Method Statement Requirements:
Organizational Requirements:
Competency and Training:
Infrastructure and Compliance:
Risk Management:
Data and Analysis:
Supplier Management:
Description
Source: SDL&I Strategy Setting for Bidders.pdf (unknown)in store of stationery. Duration of the Project 36 months
Important Dates
Source: SDL&I Strategy Setting for Bidders.pdf (unknown){"closingDate":"01 April 2023"}
Contact Information
Source: SDL&I Strategy Setting for Bidders.pdf (unknown){"name":null,"email":null,"phone":null,"department":"ies based local to site (Gauteng-Johannesburg).","address":null}
Returnable Documents
Source: SDL&I Strategy Setting for Bidders.pdf (unknown)NB: The following documents are required to claim preference points,
Evaluation Criteria
Source: SDL&I Strategy Setting for Bidders.pdf (unknown)B-BBEE
Valid certificate or sworn affidavit (no electronic signatures). EMEs (≤ R10M revenue) and QSEs (≤ R50M, 51% Black-owned) may use affidavits; others require SANAS certificates.
Legal
Must be a registered entity (CIPC documentation required).
SDL&I
Commitment to meet targets (non-negotiable for B-BBEE levels 4–8 or non-compliant contributors).
Penalties
Non-compliance risks 2.5% invoice/contract value penalties or retention of payments.
Technical Specifications
Source: SDL&I Strategy Setting for Bidders.pdf (unknown)supply, delivery, offload, transport or carry and pack
in store of stationery.
Duration of the Project
Methodology
Source: SDL&I Strategy Setting for Bidders.pdftheir supply network. In certain cases, the SETA’s accredited training providers can be approached
to participate in developing critical and scarce skills.
Note: That these targets for skills development candidates categorically exclude Eskom employees
and registered learners. The tenderers are required to take full responsibility for the total cost of
developing the requisite skills, and Eskom shall not make any financial contribution towards the
fulfilment of this obligation. Tenderers also are advised to approach their relevant SETAs to access
grants, subsidies, and incentives as well as South African Revenue Services for tax rebates that are
earmarked for skills development initiatives.
Section 4: SDL&I Penalty and Performance Security
Eskom will apply a penalty of 2.5% of the invoice amount for failure to meet SDL&I obligations.
Eskom will apply a penalty of 2.5% of the Contract Value for failure to meet SDL&I obligations.
For the duration of the contract, Eskom will retain 2.5% of every invoice (excluding VAT) as security
for the fulfilment of all SDL&I Obligations. The retained amounts shall only be released to the
Pricing Schedule
Source: SDL&I Strategy Setting for Bidders.pdftender response must be separated into its components as per the Price Schedule included with the
tender documents. Local procurement content is total spending minus the imported component.
B-BBEE Requirements
Source: SDL&I Strategy Setting for Bidders.pdf (unknown)(80/20 system) 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0
Health & Safety
Source: SDL&I Strategy Setting for Bidders.pdfensure their validity:
authorised to depose of an affidavit. (Mark the applicable option).
business address.
as per Statement 004, the percentage of black beneficiaries must be reflected. (No blank spaces to be left).
management account. (Mark the applicable option).
(Financial year end to be stipulated by day/month/year).
supplier status.
the presence of the Commissioner of Oath. Furthermore the Commissioner must also sign and stamp)
commission a sworn affidavit in which they have an interest.
Name of tenderer: ............................................
Tenderer representative: ......................................
Representative signature: .....................................
Date: ................................................................
Special Conditions
Source: SDL&I Strategy Setting for Bidders.pdf (unknown)this must align with the requirements of the PPPFA [clause 2(1)(f)] and be clearly stated in the enquiry together with the consequence of such objective criteria (i.e., if the tenderer does not meet objective criteria; it may lead to the second-ranked tenderer being recommended for award).
Section
Source: SDL&I Strategy Setting for Bidders.pdfA maximum of 20 points may be awarded to a tenderer for the specific goal specified for the
tender. The points scored for the specific goal must be added to the points scored for price and the
scoring the highest points.
Number of points
(80/20 system)
NB: The following documents are required to claim preference points,
Tenderer failing to provide documentation for the allocation of preference points will not be
this must align with the requirements of the PPPFA [clause 2(1)(f)] and be clearly stated in the enquiry
Tenderer/s will be allocated points in terms of a preference point system based on specific goals,
Description
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdfThis document is the Eskom Supplier Integrity Pact, applicable to Eskom Holdings SOC Ltd and all its subsidiaries. It governs ethical behaviour for suppliers, requiring adherence to principles of fairness, transparency, equity, cost-effectiveness, and competitiveness. Suppliers must read, sign, and submit the Integrity Declaration Form for all Eskom procurement processes. The pact prohibits dishonesty, fraud, corruption, and anti-competitive practices (e.g., under-pricing, collusion, bid rigging).
Important Dates
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)Closing date for submissions: 27 June 2023.
Contact Information
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)Report ethical concerns to:
Submission Guidelines
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)Bidders must:
Returnable Documents
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)Required returnable documents:
Evaluation Criteria
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)The pact applies to all existing and potential suppliers (natural or juristic persons) registered on Eskom's Vendor Database or tendering to do business with Eskom. Eligibility to participate in tenders is contingent upon acceptance and compliance with this Integrity Pact. Suppliers with undisclosed conflicts of interest or those found in violation of the pact's terms face disqualification, suspension, and blacklisting.
Compliance Requirements
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)Bidders must:
Contractual Terms
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdfContractual terms include:
Special Conditions
Source: Eskom Supplier Integrity Pact - 02 June 2023.pdf (unknown)Special conditions:
Description
Source: 240-68099512 Form A Cat 4 Rev 9.docxTenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.
Submission Guidelines
Source: 240-68099512 Form A Cat 4 Rev 9.docx (unknown)Returnable Documents: Tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.
Evaluation Criteria
Source: 240-68099512 Form A Cat 4 Rev 9.docx (unknown)General
Specific
Technical Specifications
Source: 240-68099512 Form A Cat 4 Rev 9.docx (unknown)Tenderer must acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Applicable clauses include: Category 4 (refer to clause 3.5.5 of 240-105658000), Contract Execution (clause 3.7.1), Supplier Quality Performance Monitoring Phase (clause 3.7.2), Eskom Rights of Access (clause 3.8.1), Eskom Rights to Information (clause 3.8.2), Preservation (clause 3.8.3), Quality Audits Related Conditions (clause 3.8.4), Management of Nonconformities and Nonconforming Outputs (clause 3.8.5), Special Processes (clause 3.8.6). ISO 9001 principles applied: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management.
Compliance Requirements
Source: 240-68099512 Form A Cat 4 Rev 9.docx (unknown)Compliance with Eskom Supplier Quality Requirements (240-105658000 Specification) and ISO 9001 Standard is mandatory. Tenderer must sign the form to confirm acceptance.
Returnable Documents
Source: Affidavit-EME-Gen new.pdf (unknown)Affidavit Validity:
Evaluation Criteria
Source: Affidavit-EME-Gen new.pdf (unknown)Enterprise Type
Exempted Micro Enterprise (EME) as per B-BBEE Act
Revenue
Annual total revenue must be R10,000,000 or less
Ownership
Black Ownership
Must declare % Black Owned (flow-through principle)
Black Female Ownership
Must declare % Black Female Owned
Black Designated Group Ownership
Must declare % and breakdown (youth, disabled, unemployed, rural, military veterans)
Compliance Requirements
Source: Affidavit-EME-Gen new.pdf (unknown)B-BBEE Requirements:
Requirements
Source: Affidavit-EME-Gen new.pdf (unknown)Financial Threshold:
Description
Source: Supplier Quality Management_Cat 4_List of Returnables Rev 7.xlsxThe tender involves the supply, delivery, offloading, transport, and storage of stationery for a 36-month period. Bidders must select the applicable category (e.g., Category 4) in the provided template by entering '1' in the relevant block (Column D) on the 'Cover' tab. Only one category may be selected to avoid errors.
Submission Guidelines
Source: Supplier Quality Management_Cat 4_List of Returnables Rev 7.xlsx (unknown)Submit the following returnable documents as part of your bid: Form A, ISO 9001:2015 certificate (or equivalent QMS documentation), internal and external management system audit reports (including Nonconformity, Correction, and/or Corrective Action Reports), Draft Contract Quality Plan (CQP) and Inspection and Test Plan (ITP) as per Scope of Works (Reference: ISO 10005), and documented information for defined roles, responsibilities, and authorities. Save the completed template in PDF format, sign, and preferably lock the sheet before submission.
Evaluation Criteria
Source: Supplier Quality Management_Cat 4_List of Returnables Rev 7.xlsx (unknown)General
Specific
Technical Specifications
Source: Supplier Quality Management_Cat 4_List of Returnables Rev 7.xlsx (unknown)The tender requires the supply, delivery, offloading, transport, and storage of stationery for a period of 36 months. Select the applicable category (e.g., Category 4) by typing '1' in the relevant block (Column D) on the 'Cover' tab of the provided template. Only one category may be selected at a time to avoid errors.
Compliance Requirements
Source: Supplier Quality Management_Cat 4_List of Returnables Rev 7.xlsx (unknown)Compliance with ISO 9001:2015 Quality Management System standards is mandatory. Bidders must provide evidence of either: Option 1 - Valid ISO 9001:2015 certification (with defined product/service scope, authorized certification body, recognized accreditation, and valid expiry date), OR Option 2 - Evidence of QMS in operation, including a QMS Manual, Quality Policy, Quality Objectives, and documented information for roles, responsibilities, and authorities. Additional requirements include internal/external audit reports with Nonconformity, Correction, and Corrective Action Reports.
Description
Source: Invitation to Tender (ITT) Stationery.pdfSupply, delivery, offload, transport, and pack in store of stationery for a period of 36 months. Contract governed by NEC3 Supply Contract with conditions X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages). Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Subcontracting with subsidiaries is discouraged and must be declared if done.
Important Dates
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)Closing date: 30 June 2026 at 10:00. Non-compulsory clarification meeting: 24 June 2026 at 11:00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/329369889361332?p=1UwUCupV4dYemimgNe, Meeting ID: 329 369 889 361 332, Passcode: va67XS3m). Clarification queries deadline: 5 working days before closing date (25 June 2026). Tender validity period: 120 days from closing date.
Contact Information
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)Eskom Representative: Tsepiso Moloi, Tel: +27 71 941 5891, Email: [email protected]. Submission address: Eskom E-tendering site (https://etendering.eskom.co.za). Fraud/corruption reporting: 0800 11 2722 or [email protected].
Submission Guidelines
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)Submit tender electronically via Eskom E-tendering site (https://etendering.eskom.co.za) by 30 June 2026 at 10:00. No late tenders accepted. Upload documents in PDF format (max 500MB per file, total submission max 4GB). Price list must be submitted in both PDF and Excel. No zipped files or hard copies allowed. Latest submission version overrides previous ones. Ensure submission status shows as 'complete'. Mandatory returnables at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E, if applicable), SBD 6.2 Declaration Certificate (Annexures G1-G4, if applicable), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 – Bidders Disclosure (Annexure J). Non-disqualifiable returnables may be requested within 5 working days if incomplete. Failure to submit mandatory documents by deadlines results in disqualification.
Evaluation Criteria
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)General
Joint Ventures
Foreign Suppliers
Technical Specifications
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)Supply, delivery, offload, transport, and pack in store of stationery for 36 months. Quality requirements: Supplier must comply with QM 58 (Supplier Quality Management Specification) and ISO 9001 standards. Submit FORM A (Tender & Contract Quality Requirements), QM 58 Method Statement Template, and List of Tender Returnables Documentation. Cataloguing may be required; pricing schedule must include a line item for cataloguing if applicable. Contract terms: NEC3 Supply Contract with conditions X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages).
Methodology
Source: Invitation to Tender (ITT) Stationery.pdfMethodology requirements: Submit QM 58 Method Statement Template and List of Tender Returnables Documentation. Methodology must align with QM 58 and ISO 9001 standards.
Quality Management
Source: Invitation to Tender (ITT) Stationery.pdfQuality standards: Compliance with QM 58 (Supplier Quality Management Specification) and ISO 9001. Submit FORM A (Tender & Contract Quality Requirements for QM 58 and ISO 9001), QM 58 Method Statement Template, and List of Tender Returnables Documentation. Quality requirements are not evaluation criteria but must be met prior to contract award. Failure to meet quality requirements may result in disqualification.
Pricing Schedule
Source: Invitation to Tender (ITT) Stationery.pdfPricing schedule must be completed and submitted in PDF and Excel formats. Include line item for cataloguing if required. Pricing evaluated inclusive of VAT, corrected for errors, excluding contingencies, and adjusted for acceptable variations. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Pricing schedule attached to NEC contract.
Financial Requirements
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)Pricing schedule must be completed and submitted in PDF and Excel. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies, and adjusted for acceptable variations. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Payment terms: 30 days for contracts ≤ R50M (incl. VAT), 60 days for contracts > R50M (incl. VAT). Performance security (bond or demand guarantee) may be required; select minimum 2 Eskom-approved financial institutions. Cataloguing costs, if required, must be quoted separately in the pricing schedule.
Compliance Requirements
Source: Invitation to Tender (ITT) Stationery.pdf (TENDER)Mandatory contractual requirements: Proof of valid CSD registration (CSD number/report), COIDA certificate of good standing or proof of application (South African tenderers only), valid B-BBEE certificate or sworn affidavit (electronic signatures not accepted), tax compliance (SARS e-filing PIN or tax clearance certificate). For designated employers: proof of Employment Equity Act compliance, including submission of EE report to Department of Labour. Foreign tenderers with SA footprint: tax clearance certificate; foreign suppliers with no SA footprint: complete SBD1 (no tax compliance proof required). Joint ventures: submit JV agreement, confirmation of single business entity operation, and designated bank account details. Subcontracting with subsidiaries must be declared. CIDB grading not applicable. Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) not applicable.
Health & Safety
Source: Invitation to Tender (ITT) Stationery.pdfSafety compliance: Original COIDA certificate of good standing or proof of application issued by the Compensation Fund (COID) or a licensed compensation insurer (South African tenderers only). Mandatory for contract award.
Contractual Terms
Source: Invitation to Tender (ITT) Stationery.pdfContract terms: NEC3 Supply Contract with conditions X1 (Price adjustment for inflation), X2 (Changes in the law), X7 (Delay damages). Tender validity: 120 days from closing date. No public tender opening; tenders downloaded electronically. Prices not read out. Eskom may negotiate with preferred bidders if prices are not market-related. Payment terms: 30 days for contracts ≤ R50M (incl. VAT), 60 days for contracts > R50M (incl. VAT). Performance security (bond or demand guarantee) may be required; select minimum 2 Eskom-approved financial institutions. Subcontracting with subsidiaries must be declared.
Section
Source: Invitation to Tender (ITT) Stationery.pdfEvaluation based on 80/20 preference point system. Price (80 points): inclusive of VAT, corrected for errors, excluding contingencies, adjusted for variations, and evaluated on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment. Specific Goals (20 points): B-BBEE status level (Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0). Valid B-BBEE certificate or sworn affidavit required to claim points. Failure to submit evidence scores 0 for Specific Goals but does not disqualify. Tie-breaker: higher Specific Goals score, then functionality (if applicable), then drawing of lots. Functionality requirements not applicable.
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
E-tendering Help Manual for supplier - 27 January 2025.docx
Eskom is inviting tenders for the supply, delivery, offloading, transport, and storage of stationery over a 36-month period in Gauteng. Submissions must be made electronically via the eTendering system.
240-126469599_Method Statement template -rev 3 final (001).docx
Eskom is seeking a supplier for the provision, delivery, offloading, transport, and in-store packing of stationery over a 36-month period in Gauteng. The tender emphasizes compliance with NEC (New Engineering Contract) documentation, quality management, risk mitigation, and customer-focused service delivery.
E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.docx
Eskom is inviting tenders for the supply, delivery, offloading, transport, and in-store packing of stationery over a 36-month period in Gauteng. The tender requires mandatory e-tendering training acknowledgment.
Eskom Supplier Integrity Pact - 02 June 2023.pdf
This is Eskom's Supplier Integrity Pact, a mandatory ethical compliance document for all suppliers participating in procurement processes. It establishes a binding agreement between Eskom and its suppliers to prevent corruption, fraud, and unfair practices throughout the tendering and contract execution phases. The pact outlines specific obligations for both parties and requires suppliers to submit a signed Integrity Declaration Form.
Eskom General Conditions of Purchase - 31 May 2024.pdf
Eskom is inviting tenders for the supply, delivery, offloading, transport, and in-store packing of stationery over a 36-month period in Gauteng. The contract is governed by Eskom's General Conditions of Purchase, which outline terms related to pricing, delivery, compliance, risk, ownership, and ethical standards.
Affidavit-EME-Gen new.pdf
Tender for the supply, delivery, offloading, transport, and storage of stationery for Eskom in Gauteng over a 36-month period. The tender includes B-BBEE (Broad-Based Black Economic Empowerment) compliance requirements, with a focus on Black Ownership, Black Female Ownership, and Black Designated Group Ownership percentages. Applicants must submit a sworn affidavit confirming their B-BBEE status and financial revenue (≤ R10M).
240-68099512 Form A Cat 4 Rev 9.docx
This tender, issued by ESKOM in Gauteng, involves the supply, delivery, offloading, transport, and in-store packing of stationery for a 36-month period. The tender emphasizes compliance with Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 standards. Key focus areas include pre-contract quality requirements, post-contract execution, performance monitoring, and adherence to standard conditions like Eskom's rights of access, information, and quality audits.
SDL&I Strategy Setting for Bidders.pdf
Eskom is inviting tenders for the supply, delivery, offloading, transport, and in-store packing of stationery over a 36-month period in Gauteng. The tender includes preferential scoring based on B-BBEE status (20 points) and price (80 points), with additional Socio-Economic Development and Localisation (SDL&I) obligations that are contractual but non-scoring. Compliance with B-BBEE, local procurement, skills development, and job creation targets is mandatory, with penalties for non-compliance.
Affidavit-QSE-Sample.pdf
Eskom is inviting tenders for the supply, delivery, offloading, transport, and in-store packing of stationery over a 36-month period in Gauteng. The tender emphasizes B-BBEE compliance, requiring applicants to declare their Black Ownership, Black Female Ownership, and Black Designated Group Ownership percentages via a sworn affidavit.
Supplier Quality Management_Cat 4_List of Returnables Rev 7.xlsx
This tender, issued by ESKOM in Gauteng, is for the supply, delivery, offloading, transport, and storage of stationery over a 36-month period. The closing date is June 30, 2026. The tender emphasizes compliance with ISO 9001:2015 Quality Management System (QMS) standards and requires detailed documentation to prove adherence to quality, operational, and contractual requirements.
Non-Disclosure Agreement (NDA) Vendors Template -.docx
This tender is for the supply, delivery, offloading, transport, and in-store packing of stationery for Eskom Holdings SOC LTD over a 36-month period in Gauteng, South Africa. The document provided is a Confidentiality Agreement (NDA) template outlining the terms for handling confidential information between Eskom and potential suppliers/tenderers.
240-105658000 Supplier Quality Management Specification (3).pdf
Eskom is inviting tenders for the supply, delivery, offloading, transport, and storage of stationery over a 36-month period in Gauteng. The tender emphasizes strict Supplier Quality Management (SQM) requirements, including compliance with ISO 9001 standards, documented Quality Management Systems (QMS), and adherence to Eskom's quality specifications (240-105658000/QM 58). Suppliers must demonstrate capability in quality control, audits, and performance monitoring, with mandatory submission of quality plans, inspection/test plans, and other tender returnables as per the specified category (1–4).
Invitation to Tender (ITT) Stationery.pdf
Eskom Holdings SOC Ltd invites tenders for the supply, delivery, offloading, transport, and in-store packing of stationery for a 36-month period. The tender (E3019DXMWP) closes on 30 June 2026 at 10:00 AM (UTC). Submissions must be electronic via Eskom’s e-tendering portal, with mandatory documents including authorization forms, B-BBEE certificates, tax compliance, and COIDA certificates. Evaluation follows an 80/20 pricing-preference points system under PPPFA 2022 regulations.
Supply Contract Stationery Distribution rev (003).pdf
Eskom Holdings SOC Ltd is inviting tenders for the supply, delivery, offloading, transport, and in-store packing of stationery for a 36-month period. The contract is governed by the NEC3 Supply Contract (SC3) with specific clauses, pricing, and scope detailed in the document. The tender closes on June 30, 2026, and requires compliance with Eskom's procurement, legal, and operational standards, including B-BBEE, health and safety, and ethical conduct requirements.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
EskomContact Person
Tsepiso Moloi
Phone
017-827-8591
[email protected]
Address
02 Maxwell Drive - Suninghill - Gauteng -
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
15
Last checked
09 Jun 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Eskom is South Africa's primary electricity supplier, managing generation, transmission, and distribution.
Technical
Ethical
Bbbee Level
Must be Level 1 (100% Black Owned), Level 2 (≥51% Black Owned), or Level 4 (<51% Black Owned)
Legal
Enterprise must be registered in South Africa (CC, (Pty) Ltd, Sole Prop, etc.)
Data conflicts
None detected
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