5-Year contract for emission monitoring and correlation testing at hendrina power station

Site visit and / or clarification meeting 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being compulsory in order to familiarise themselves with the proposed work, services, supply, location or similar. Failure to attend a clarification meeting or site visit that is identified as compulsory will result in disqualification from participation. Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask questions for clarity in the course of a site visit or clarification meeting.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":"g time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard"}

Tender closing time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard copy of the original tender at the address and in the tender box or e-mail address specified in the Tender Data by no later than the closing date and time for tender submission. Proof of posting or of courier delivery does not equate to proof of delivery. Eskom will not accept a tender submitted by e-mail unless stated otherwise in the Tender Data. For E-tendering the tenderer must upload and finalize the tender via Eskom Tender bulletin site on the Eskom E- tendering page by no later than the closing date and time for tender submission. It remains the sole responsibility of the tenderer to ensure that the documents (PDF/Excel) are submitted and accessible for downloading/evaluation without any challenges as well as they are not corrupt or unreadable. It is the tenderer’s responsibility to ensure that their tenders documents are submitted/uploaded, and the submission is finalised before the closing date and time. For E-tendering tenderers are not permitted to deposit a tender into the Eskom tender box only electronic submission via the Eskom Tender bulletin site on the Eskom E- tendering page will be accepted.

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Eligibility 2.1 Submit a tender only if the tenderer (whether a single company or an incorporated or unincorporated joint venture or consortium) complies with the eligibility criteria stated in the Tender Data and the tenderer, or any of its principals, is not under any restriction to do business with Eskom or State-Owned Companies. Tenderers that Eskom finds to be ineligible will be disqualified. Tenderers are not permitted to sub-contract 100% of the scope of work (SOW). Any tender that is based on 100% sub-contracting will be deemed ineligible and will be disqualified.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom Representative only, in writing, and in a format that can be read, copied and recorded. ‘In writing’ means hand-written, typed, type-written, printed or electronically made, and that results in a permanent record. Communication shall be in the English language. Eskom takes no responsibility for non-receipt of communications from or by a tenderer.

Submit the completed Supplier Declaration of Interest form as a returnable with your enquiry, tender, or attendance at a negotiation. Key points:

• The form must be signed by an authorised representative (full name, capacity, and company registration number required).
• Declare any conflicts of interest, including:
• Employment or directorship at Eskom by any person holding an interest in the supplier.
• Close family or associate relationships with Eskom employees/directors involved in the procurement process.
• Business courtesies (gifts, hospitality, etc.) exchanged with Eskom employees/directors in the last 12 months.
• If acting as a consultant, disclose all other services rendered to Eskom or its suppliers/customers.
• False declarations may result in action against the supplier or signatory.

The Supplier Declaration of Interest form must be submitted as a returnable with your enquiry, tender, or attendance at a negotiation.

Mandatory compliance requirements for all bidders:

• Complete and submit the Supplier Declaration of Interest form under oath.
• Certify that all information provided is true and correct.
• Disclose any potential or actual conflicts of interest, including:
• Direct or indirect employment relationships with Eskom.
• Close family or associate ties to Eskom employees/directors involved in procurement.
• Business courtesies exchanged with Eskom personnel in the past 12 months.
• Consultants must disclose all existing contracts with Eskom, its divisions, subsidiaries, or key suppliers/customers.

Special conditions for all bidders:

• Eskom employees and directors engaged in private work with the supplier must declare their positions and take an oath disclosing their interests.
• Private work includes any employment, commercial activity, or other interests outside Eskom employment.
• Close family members (by birth, marriage, etc.) or associates (friends, business partners, etc.) of Eskom employees/directors must be disclosed if they may influence procurement objectivity.
• Participation in the procurement process includes involvement in conceptualisation, sourcing, evaluation, negotiation, or awarding of contracts.
• Business courtesies (gifts, hospitality, etc.) exchanged with Eskom personnel must be declared if no fair market value was paid.
• Consultants must disclose all services rendered to Eskom, its suppliers, or key customers, particularly in strategic or technical areas.

Mandatory disclosure requirements for bidders:

• Declare if any person holding an interest in the supplier (shareholder, director, member, partner, line manager, or employee) is employed by or serves as a director at Eskom.
• Declare if any person holding an interest in the supplier is a close family member or associate of an Eskom employee/director involved in the procurement process.
• Declare awareness of any close family or associate relationships between supplier representatives and Eskom employees/directors involved in procurement.
• Declare if any business courtesies (gifts, hospitality, etc.) were given to or received from Eskom employees/directors in the last 12 months.

Complete and sign Form A (240-68099512 Rev 9) to acknowledge acceptance of Eskom Supplier Quality Requirements per 240-105658000 Specification and ISO 9001 Standard. Select only one applicable category (Category 2 marked as applicable in this document). Indicate if site assessment is required.

Pre-Contract Award Quality Requirements apply. Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category. Post-Contract Award requirements include: Contract Execution, Supplier Quality Performance Monitoring Phase, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits, and Management of Nonconformities and Nonconforming Outputs. Special Processes (clause 3.8.-105658000) are applicable.

Methodology must align with ISO 9001 principles: Customer Focus, Leadership, Engagement of People, Process Approach, Improvement, Evidence-Based Decision Making, and Relationship Management. All clauses (4-10) of ISO 9001 are applicable.

Post-Contract Award requirements: Contract Execution and Supplier Quality Performance Monitoring Phase are applicable.

Compliance with ISO 9001 Standard is mandatory. Tenderer must accept Eskom Supplier Quality Requirements as per 240-105658000 Specification. Main Supplier and Sub-supplier Capability and Capacity Assessment may be required (not explicitly marked as applicable in this document).

Evaluation includes compliance with ISO 9001 Standard clauses (4-10) and principles (1-7). Post-contract criteria: Contract Execution, Supplier Quality Performance Monitoring Phase, Quality Audits, and Management of Nonconformities. Performance Evaluations and Evidence-Based Decision Making are required.

Communication channels: E-mails, Minutes of Meetings, Fixed Contract Meetings, Weekly Progress Meetings & reporting. All documentation must be submitted per the contract agreement.

Records Control: Records must be identified, completed, retained, and disposed of systematically. Use a retrievable filing system with indexing and cross-referencing. Do not attach procedures.

Scope of work includes parallel and correlation testing at Hendrina Power Station for 5 years. Activities may include: Design, Manufacturing, Supply and Delivery/Transportation, Construction/Installation/Maintenance, Commissioning, Professional Services, or Other. Full description to be provided as per NEC or Fidic document. Special controls may be required for processes like welding, NDT/NDE. Quality control activities (e.g., Quality Control Checklists) must ensure deliverables meet quality expectations.

Methodology requirements: Submit Method Statements, Safe Working Procedures, PQRs (Procedure Qualification Records), and Repair Procedures. Maintain updated registers for PQRs, Method Statements, and Repair Procedures. Track non-conformances (NCs), defects, and punch items with analysis. Provide monthly inspection analysis reports and databook status registers (milestone-based).

Databook Management: If applicable, submit databooks for review and acceptance. Include a list of purchase orders for quality-critical items.

Method statements must detail how work is carried out safely, including risks identified in assessments and control measures. Ensures proper planning and resourcing for health and safety compliance.

Post-delivery activities: Warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds. Must consider statutory, regulatory, and scope of work requirements.

Supplier Representative: Provide details and contacts for communication. Use E-mails, Minutes of Meetings, Fixed Contract Meetings, and Weekly Progress Meetings for quality-related issues. All documentation must be submitted as per the contract agreement.

Returnable documents required:

• Annexure B: Signed acknowledgement form for Eskom’s OHS legal and other requirements.

Technical and safety requirements include:

• Compliance with scope-specific OHS specifications and baseline risk assessments.
• Adherence to construction work permit requirements.
• Compliance with asbestos regulations/standards.
• Additional applicable documentation may be required (e.g., Plant Safety Regulation, 32-418: Working at Heights Standard).

Mandatory compliance requirements:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with OHS Act Section 7.
• OHS competency aligned with the scope of work, risks, and OHS plan.
• Method statements for working at heights.
• Additional supporting requirements may apply as specified in the tender document.

Evaluation criteria are detailed in Annexure X of the tender document.

Scope: Conduct parallel (QAL2) and correlation tests on Hendrina Power Station’s North and South stacks, as per Air Emissions License (AEL) no. 17/4/AEL/MP312/11/16. Work is executed as and when required by the station.

Required Tests:

• Dust Monitor Correlation Test (Isokinetic Sampling): Conducted every two years unless more frequent checks are required by the AEL. Minimum Emission Standards (MES) mandate audits by a SANAS-accredited laboratory at least once every two years. Spot checks (estimated two per year) confirm readings and are conducted as needed.
• Gas Monitor Parallel Verification Test (QAL2): Verifies if measured values from the Automated Measuring System (AMS) meet uncertainty criteria and if the calibration function remains valid. Conducted at least once every two years. Spot checks (estimated two per year) are required as needed.
• Biannual Isokinetic Sampling: Conducted as per Annexure A of GN 893 (22 November 2013) for pollutants (PM, SO2, NOx) once every two years.
• Spot Checks: Conducted as and when required. If results fall outside 95% confidence bands, a full correlation test is required.

Standards and References:

• Normative: ISO 9001 (Quality Management Systems), Eskom Standard for Emission Monitoring and Reporting (20-56242363).
• Informative: South African Air Quality Act, ISO 9096 (Manual Determination of Particulate Matter), ISO 12141 (Low-Concentration Dust Measurement), ISO 10155 (Automated Monitoring of Particle Mass Concentrations).

Requirements:

• All tests must be conducted by SANAS-accredited labs or labs accredited by similar foreign authorities.
• A Quality Control Plan (QCP) must be in place and signed by engineering before work commences.
• Contractor must comply with Eskom’s environmental, health, and safety standards, policies, and procedures.
• Contractor must inform Eskom’s representative at least 48 hours prior to any hold points requiring Eskom’s involvement.

Compliance with the following is required:

• South African Air Quality Act.
• ISO 9001 Quality Management Systems.
• Eskom Standard for Emission Monitoring and Reporting (20-56242363).
• SANAS accreditation for laboratories conducting tests (or equivalent foreign accreditation).
• Adherence to Minimum Emission Standards (MES) for continuous emission monitoring systems.

Contractor must:

• Comply with Eskom’s environmental, health, and safety standards, policies, and procedures.
• Inform Eskom’s representative at least 48 hours prior to any hold points requiring Eskom’s involvement.

Environmental compliance requirements:

• Particulate emissions correlation tests must align with the Air Emissions License (AEL) and Minimum Emission Standards (MES).
• Continuous emission monitoring systems must be audited by a SANAS-accredited laboratory at least once every two years.
• All tests must be conducted by SANAS-accredited labs or equivalent foreign authorities.

Evaluation will follow Eskom’s Tender Technical Evaluation Procedure (Reference: 240-48929482). Compliance with ISO 9001 Quality Management Systems and the South African Air Quality Act is mandatory. Returnable documents submitted by the tenderer will be evaluated in support of the bid.

Scope: Perform parallel and correlation tests at Hendrina Power Station for a 5-year period. Quality Control Plan (QCP) required, including:

• Job/task description, area of works, and effective date.
• Drawing references (KKS/AKZ or item/plant/material).
• Intervention Points (IPs) with roles: Hold (H), Witness (W), Review (R), Surveillance (S).
• Approval chain: Eskom Maintenance/Service Provider, Eskom System Engineer, QA/QC/QE Personnel, Approved Inspection Authority (AIA).
• Final acceptance and sign-off by designated personnel.

Submit Form A (completed and signed) as part of the tender returnables.

Must comply with either ISO 9001 certification (Option 1) or documented QMS (Option 2).

Must submit all required returnable documents (QMS evidence, CQP, QCP, audit reports, etc.).

Must align with Eskom’s Supplier Quality Management (Revision 7) and tender specifications (240-105658000).

Must demonstrate capability to perform parallel and correlation tests at a power station.

Technical specifications require compliance with ISO 9001:2015 for Quality Management Systems. Key deliverables include:

• Documented control of externally provided processes, products, and services (Clause 8.4).
• Evidence of QMS operationalization, including internal audits, nonconformity management, and management reviews.

Compliance requirements include:

• ISO 9001:2015 certification (Option 1) or documented QMS compliance (Option 2).
• Submission of Form A (completed and signed).
• Additional customer-specific requirements as per the scope of work or specification.

Additional requirements may apply as per the scope of work or specification. Ensure all customer-specific requirements are addressed.

Evaluation is based on Quality Management System (QMS) compliance and operational evidence. Scoring breakdown:

• Section A (QMS Requirements - ISO 9001): Choose one option:
• Option 1 (Certified QMS): Valid ISO 9001 certification (4 points). Must include: product/service scoping on certificate, certification by an approved authority, recognized international accreditation, and valid expiry date.
• Option 2 (Non-Certified QMS): Documented QMS complying with ISO 9001 (7 points). Must include: QMS manual, quality policy approved by top management, quality objectives approved by top management, control of documented information (Clause 7.5), control of nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), and internal audit documentation (Clause 9.2).
• Section B (Evidence of QMS in Operation): 4 points. Must include: documented roles/responsibilities, control of externally provided processes/products/services, latest internal audit report, and management review records.
• Section C (Contract Quality Plan): 1 point. Draft Contract Quality Plan specific to the tender scope (Ref: ISO 10005).
• Section D (Quality Control Plan): 1 point. Draft/example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work (Ref: ISO 10005).
• Section E (Additional Requirements): 2 points. Form A must be completed and signed.

{"closingDate":"07 April 2026","closingTime":"10h00","briefingSession":"{"date":null,"time":"10h00","venue":"ion meeting: Non-Compulsory clarification meeting will be held as follows","is_compulsory":true}"}

Clarification meeting: Non-Compulsory clarification meeting will be held as follows: Date: 2026/07/21 Time: 10h00 – 12h00 (Suppliers are advised to attend clarification on MS team, kindly forward an email) NB: Interested bidders are urged to come in their own PPE (Safety boots, Hard hat, ear plugs, reflectors and goggles) no entry will be permitted to suppliers without full PPE

{"name":"MS TEAM","email":"[email protected]","phone":null,"department":null,"address":"ed to suppliers without"}

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline. NOTE THE FOLLOWING: -

• Returnables required at Tender closing (disqualifiable): - These returnables are required to be completed, signed (if required on the returnable) and submitted with the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or submitted by tender closing, the tenderer will be disqualified. ** Returnable required at Tender closing (non-disqualifiable): - These returnables are required to be completed, signed (if required on the returnable) and submitted with Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with incomplete information or without a required signature, the Procurement Practitioner will, in writing, request the tenderer to submit the returnable within 5 working days. If the returnable is not completed, signed if required and/or received by the Procurement Practitioner within 5 working days of the request, the tenderer will be disqualified. The 5 working days period does not apply to CIDB proof of grading. Refer to the returnable table the prescribed period for CIDB proof of grading. # Returnables required at Tender Closing date and time for evaluation: - These returnables are required to be submitted at tender closing date and time. These returnables will not be requested by the Procurement Practitioner. A tenderer that does not submit the required returnable at stipulated deadline or submits an incomplete returnable; will not be disqualified but will score zero. Returnable required prior to Contract Award. Returnables that are mandatory for contract award must be submitted prior to award, completed if completion is a requirement and signed if signature is a requirement.

1.1.9 *SBD 6.1 Preference Points Claim Annexure I Y

Form in terms of PPPFA 2022

1.1.11 Tax Evaluation questionnaire to Y

3.13 Functionality Refer to the below technical evaluation criteria.

3.15 Evaluation of Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where applicable.

6. Unconditional discounts will be taken into account for evaluation purposes.
7. Conditional discounts will not be taken into account for evaluation purposes but will be

Prices will be scored out of 80 points

3.18 Evaluation of Specific goals will be scored out of 20 points in accordance with the PPPFA.

Specific Goals

If a tenderer fails to submit evidence of its points claim for a Specific Goal, it will not be

disqualified. However, it will be awarded 0 points for that Specific Goal.

3.19 Ranking of Tenderers will be ranked by applying the preferential point scoring for the 80/20 system.

tenders Eskom will add the score fro

tenders Eskom will add the score from Pricing and Specific Goals together and rank the suppliers

B-BBEE Status Level of Contributor Number of points (80/20 system)

Contractual Requirements are not evaluation criteria. They will be assessed after the

evaluation and ranking of the tenders. Proof that the tenderer recommended for

1. SECTION A : Quality Management System

(Tender quality requirements- Ref 240

3. SECTION C: Contract Quality Plan

Draft Contract Quality Plan specific to the

4. SECTION D: Quality Control Plan

QCP /Checklist/ ITP (Quality Control Plans) as

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form Annexure D Y

(Suppliers are required to

download and read the Supplier

Integrity Pact. It is accessible on

the Eskom Tender Bulletin via

Eskom Supplier Integrity Pact

(eskom.co.za) link)

1.1.5 *CPA Requirements for Local Annexure E Y

Goods/Services

1.1.6 *CPA(IG) for Foreign Annexure F Y

Goods/Services (if applicable)

1.1.7 SBD 6.2 Declaration Certificate for Annexure G1 Y

Local Production and Local Content

(only applicable if designated

materials are included and then

Tenderers will be required to

complete and submit Annexures

G1 to G4 as evidence of

compliance with this

requirement). Annexure G2 Y

Annexure C Local Content Annexure G3 Y

Declaration- Summary Schedule

Annexure D Imported Content Annexure G4 Y

Declaration – Supporting Schedule

to Annexure C

Annexure E Local Content

Declaration- Supporting Schedule

to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be Annexure H Y

filled out by all tenderers and

submitted with the tender at tender

submission deadli

Functionality/Technical See Technical Criteria below √ 1 GATE KEEPERS - Yes or NO MANDATORY 1.1 SANAS Accreditation The service provider is SANAS, accredited for Emissions testing and Ambient air monitoring. The service provider is to GATE provide proof of SANAS accreditation according to the requirements in the MES 1.2 Member of Stack The service provider is a KEEPERS Testers South Africa member of Stack Testers (STSA) South Africa (STSA). The service provider is to provide proof of valid membership to STSA (a sub-committee of the National Laboratory Association - South Africa NLA-SA). Pass/Fail CAL TH COMPLIANCE TO ESKOM REQUIREMENTS FUNCTI TECHNI CORRELATION PARALLEL TEST - CRITERIA s GUIDELINE NOTES SU DELIVERABLE L 2 COMPANY EXPERIENCE 50 2.1 Traceable experience The bidder shall More than 7 similar 25 demonstrate experience in projects completed conducting correlation and within the last 5 years, parallel testing of CEMS on scores 5 points. combustion plants. 3–6 projects completed, scores 4 Supporting Documents points;

• Reference letters 1–2 projects completed,
• Completion scores 2 points. certificates 0 Project score, Scores
• Purchase 0 point. orders/contracts
• Client contact details

Effective Date 07 April 2026

Review Date April 2031

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* disqualifiable) Contract

to Tender Returnable Returnable Returnable

OHS Act section 7

Quality √

1. SECTION A : Quality Management System

Requirements ISO 9001

is not certified but complies with ISO 9001

2. SECTION B: Evidence of QMS in operation

(Tender quality requirements- Ref 240-

3. SECTION C: Contract Quality Plan

Requirements (Ref 240-105658000 and 240-

109253698).

scope of work as described in the tender

documents (Ref ISO 10005)

4. SECTION D: Quality Control Plan

Requirements (Ref 240-105658000 or 240-

QCP /Checklist/ ITP (Quality Control Plans) as

per Scope of Works (Ref ISO 10005)

5. SECTION E: User defined additional

Requirements & miscellaneous (Ref 240-

2 company experience 50

2.1 Traceable experience The bidder shall More than 7 similar 25

demonstrate experience in projects completed

conducting correlation and within the last 5 years,

parallel testing of CEMS on scores 5 points.

combustion plants. 3–6 projects

completed, scores 4

Supporting Documents points;

• Reference letters 1–2 projects completed,
• Completion scores 2 points.

certificates 0 Project score, Scores

• Purchase 0 point.

orders/contracts

• Client contact details

Pricing schedule Completed pricing schedule (if not already submitted in the NEC or other Contract). For e-tendering price schedule needs to be submitted in PDF and a copy in excel format. The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes.

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

Safety 1. Annexure B Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer? 2. OHS plan (Must address the project /scope of work OHS risk(s) and aligned with the health and safety specification or requirements) 3. Baseline OHS Risk Assessment (BRA) Identification, assessment and management of OHS risks related to the scope of work. The methodology used for the risk assessment must be provided together with the BRA 4. Valid Letter of Good Standing (COIDA or equivalent) 5. OHS policy signed by CEO The submitted policy document must comply to OHS Act section 7

tenderer shall be found to have the nationality of a country if the tenderer is a national

or is constituted, incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also apply to the

determination of the nationality of proposed subcontractors or suppliers for any part of

the Contract including related services.

guarantee is a requirement, the tenderer must select a minimum of two (2) financial

institutions that it is likely to approach from the list provided of Eskom-approved financial

institutions.

3.4 Tender Opening Tenders will not be opened.

W1: Dispute resolution procedure

A: Priced contract with price list

X1: Price adjustment for inflation

X2: Changes in the law

X17: Low Service Damage

X18: Limitation of liability

X19: Task Order

Z: Additional conditions of contract

2.28 CIDB CIDB Requirements are not applicable

Requirements

(where

applicable for

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers are ineligible to submit a tender if: 1. Tenderers have the nationality of a country on any international sanctions list. A tenderer shall be found to have the nationality of a country if the tenderer is a national or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services. 2. Tenderers submit more than one tender either individually or as a partner in a joint venture (JV) or consortium, except on an E-Tendering system where there is a limit size (The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes). 3. Tenders submitted by a joint venture or consortium where the JV/consortium agreement does not explicitly state that the parties of the JV or consortium shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. 4. A Tenderer must not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified. Prima facie evidence that a tenderer has a conflict of interest with one or more parties in this tender] process is: (a) they have a controlling partner or majority shareholder in common; or (b) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender of another tenderer, or to influence the decisions of the Employer regarding this bidding process; 5. Tenders signed by non-authorised persons. 6. Any tenderer that is restricted by National Treasury. 7. Any tenderer on the Tender Defaulters list. 8. Any tenderer and/or its director/s that is restricted by Eskom. 9. A tenderer that sub-contracts 100% of the Scope of Work

The Eskom Representative is: Name: Oneill Moshobane Tel: (013) 296 3476 E-mail: [email protected]

Scope: Conduct testing at Hendrina Power Station (North and South Stacks) for a period of 5 years.

Mandatory requirements:

• A Quality Control Plan (QCP) must be in place and signed by Eskom engineering before any work commences.

Services to be performed:

• Dust Monitor Correlation Test (Isokinetic Sampling).
• Gas Monitor Parallel Verification Test (QAL2).
• Biannual Isokinetic Sampling.
• Spot Checks (as and when required).

All tests must be conducted by SANAS-accredited labs or labs accredited by equivalent foreign authorities.

Dust Monitor Correlation Test (PM):

• Frequency: At least once every 2 years per dust monitor (or more frequently if required by the power station’s Atmospheric Emission License (AEL)).
• Minimum Emission Standards (MES) require continuous emission monitoring systems to be audited by a SANAS-accredited laboratory at least once every 2 years.
• Spot checks: Conducted as needed (estimated 2 per year per monitor) to confirm readings. If readings fall outside 95% confidence bands, a full correlation test is required.

Gas Monitor Parallel Verification Test (QAL2):

• Purpose: Verify if measured values from Automated Monitoring Systems (AMS) meet uncertainty criteria and if calibration functions remain valid.
• Method: Series of functional tests and limited parallel measurements using Standard Reference Methods (SRM).
• Frequency: At least once every 2 years per gas monitor.
• Spot checks: Conducted as needed (estimated 2 per year per monitor) to confirm readings.
• Gas flow verifications: Conducted as and when required.

Biannual Isokinetic Sampling:

• Conducted as per Annexure A of GN 893 (22 November 2013).
• Requirement per Hendrina Power Station AEL No: 17/AEL/MP312/11/16.
• Frequency: Once every 2 years for pollutants (PM, SO2, NOx).

Standards and references:

• Normative: 240-168966153 (Generation Tender Technical Evaluation Procedure), ISO 9001 (Quality Management Systems).
• Informative: South African Air Quality Act, ISO 9096, ISO 12141, ISO 10155, Eskom Standard 240-56242363 (Emission Monitoring and Reporting).

Methodology requirements:

• Method Statement: Must demonstrate understanding of the scope (Correlations/Parallel and QAL2, Isokinetic Sampling). Must include:

• Steps involved in executing testing of both dust and gas monitors simultaneously.

• Resources required (personnel and equipment).

• Equipment list capable of measuring large diameter stacks (e.g., 12m).

• Data Pack: Must include at least one fully signed-off data pack for a similar scope with completed reports containing results for Stack Dust Monitor Correlation Tests (Isokinetic Sampling) and Gas Monitor Parallel Verification Tests (QAL2).
• Verification Tests (QAL2): Must evaluate if measured values from AMS meet uncertainty criteria and if calibration functions remain valid. Includes functional tests and parallel measurements using Standard Reference Methods (SRM).
• Spot Checks: Must include isokinetic traverses to compare measured emissions to predicted correlations. Conducted at normal operating conditions. If points fall outside 95% confidence bands, a full correlation test is required.

Bidder experience and qualifications:

• Traceable experience in Stack Emission Testing in South Africa:

• 5 years: 20 points.

• 2-5 years: 10 points.

• <1 year: 0 points.

• Submit company profile with reference lists of relevant jobs completed.

• Similar work experience:

• Minimum 3 orders/contracts for Stack Testing (Isokinetic Sampling and QAL2).

• Eskom-approved: 5 points.

• Content satisfies Eskom requirements: 4 points.

• Provided with insufficient content: 2 points.

• No procedure: 0 points.

• ISO 9001 and ISO 17025 certification or compliance:

• 10 points each for certification (max 20 points).

• 5 points each for compliance with proof.

• 0 points for no certification or proof.

• Method Statement and Data Pack requirements as per technical specifications.

Quality standards and requirements:

• ISO 9001 (Quality Management Systems) compliance required.
• ISO 17025 (General requirements for the competence of testing and calibration laboratories) compliance required.
• Eskom Standard 240-56242363 (Emission Monitoring and Reporting) must be followed.
• All tests must be conducted by SANAS-accredited labs or equivalent foreign-accredited labs.
• Method statements must demonstrate compliance with applicable standards and include steps, resources, and equipment list.
• Data packs must be fully signed-off and include all required information for similar scopes.

Mandatory compliance (gatekeepers - failure disqualifies tender):

• SANAS Accreditation: Service provider must be SANAS accredited. Submit proof of accreditation as per Minimum Emission Standards (MES) requirements.
• STSA Membership: Service provider must be a valid member of Stack Testers South Africa (STSA), a sub-committee of the National Laboratory Association - South Africa (NLA-SA). Submit proof of membership.

Additional compliance:

• ISO 9001 and ISO 17025: Certification or compliance required. Submit relevant certificates and/or audit reports demonstrating valid accreditation.
• Eskom Standard 240-56242363: Method statements and data packs must comply with this standard and applicable references.

Environmental compliance:

• Particulate emissions correlation tests must be conducted at least once every 2 years (or more frequently if required by the power station’s Atmospheric Emission License (AEL)).
• Minimum Emission Standards (MES) require continuous emission monitoring systems to be audited by a SANAS-accredited laboratory at least once every 2 years.
• Compliance with Hendrina Power Station AEL No: 17/AEL/MP312/11/16.
• Biannual Isokinetic Sampling must be conducted as per Annexure A of GN 893 (22 November 2013).
• Spot checks must be conducted as and when required to confirm readings and compliance.

Technical evaluation threshold: Minimum 70% weighted score required. Gatekeeper criteria (mandatory, pass/fail):

• SANAS accreditation: 1 point for compliance, 0 for non-compliance.
• STSA membership: 1 point for compliance, 0 for non-compliance.

Qualitative criteria (scoring):

• Company Experience (50 points):

• Traceable experience in Stack Emission Testing in South Africa: >5 years = 20 points, 2-5 years = 10 points, <1 year = 0 points. Submit company profile with reference lists.

• Similar work experience: Eskom-approved = 5 points, satisfies Eskom requirements = 4 points, insufficient content = 2 points, no procedure = 0 points. Minimum 3 orders/contracts required.

• Quality (15 points):

• ISO 9001 and ISO 17025: 10 points each for certification (max 20), 5 points each for compliance with proof, 0 for no certification or proof.

• Knowledge of Scope (35 points):

• Method Statement: Full compliance with Eskom Standard 240-56242363 = 20 points, partial = 10 points, none = 0 points. Must include steps, resources, and equipment list (capable of 12m diameter stacks).

• Data Pack: Fully signed-off data pack = 20 points, partial = 10 points, none = 0 points.

Scoring methodology:

• 5 (100%): Compliant, no technical risks.
• 4 (80%): Compliant with acceptable risks/exceptions/conditions.
• 2 (40%): Non-compliant or unacceptable risks/exceptions/conditions.
• 0 (0%): Totally deficient/non-responsive.

Decision basis: Technically suitable if total technical score ≥70% AND gatekeeper score = 2.

Submit the following returnable documents to claim preference points:

• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit or CIPS affidavit.
• Proof of ownership/shareholding (CIPC documentation) with breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (if applicable).
• For trusts/consortia/joint ventures: consolidated B-BBEE status level verification certificate.

SDL&I Implementation Schedule must be completed and returned to the SDL&I representative within 28 days of contract award.

Quarterly SDL&I reports must be submitted to Eskom using the Data Collection Template. Corrective measures are mandatory if obligations are unmet; retention clauses may be invoked otherwise.

Required documents for preference points:

• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit or CIPS affidavit.
• Proof of ownership/shareholding (CIPC) with breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (if applicable).
• Consolidated B-BBEE certificate for trusts/consortia/joint ventures.

Scope: Provision of parallel and correlation tests at Hendrina Power Station for 5 years.

No designated sector or CIDB compulsory training requirements apply to this tender. Failure to meet CIDB Construction Skills Development Goal (CSDG) mandatory percentages (if applicable) will render the tender non-responsive.

Skills development targets must address Eskom’s core, scarce, and critical skills (per Government Gazette 43937). Candidates must be sourced from all South African provinces, with demographic representation. Tenderers bear full cost; Eskom provides no financial contribution. SETA-accredited training providers may be engaged. Excludes Eskom employees and registered learners.

Tender response must separate local and imported components per the Price Schedule. Local procurement content = total spending minus imported component. Eskom target: 100% local content.

Pricing must be separated into local and imported components as per the Price Schedule in the tender documents. Local procurement content is calculated as total spending minus the imported component. Eskom targets 100% local procurement content.

Mandatory compliance requirements:

• Valid B-BBEE certificate or sworn affidavit (condition for contract award).
• Exempted Micro Enterprise (annual revenue ≤ R10M): Sworn Affidavit acceptable.
• Qualifying Small Enterprise (annual revenue ≤ R50M): Sworn Affidavit acceptable if ≥51% Black-owned; otherwise, full QSE scorecard compliance required.
• Annual revenue > R50M: Valid B-BBEE certificate mandatory.
• Proof of ownership/shareholding (CIPC documentation) with breakdown.
• Certified ID copies of shareholder(s).
• Proof of Disability (if applicable).
• For trusts/consortia/joint ventures: consolidated B-BBEE status level verification certificate.

Sworn Affidavit Validity Requirements:

• Deponent’s name and ID number as per identity document.
• Designation (director/owner/member) and authorization confirmation.
• Enterprise name (per CIPC) and business address.
• Black ownership, black female ownership, and designated group percentages (no blank spaces).
• Total revenue for the year under review (audited or management accounts).
• Financial year-end date (day/month/year).
• B-BBEE status level (single selection).
• Empowering supplier status (QSEs must specify basis).
• Same date for deponent and Commissioner of Oath signatures (signed in Commissioner’s presence, with stamp).
• Commissioner of Oath cannot be an employee or ex-officio of the enterprise.

B-BBEE Improvement/Retention Plan:

• Submit within 30 days of contract signing.
• Level 1: Maintain status.
• Level 2-3: Improve/maintain status over contract period.
• Level 4: Achieve Level 3 by end of first year, then improve annually.
• Level 5-8/Non-compliant: Achieve Level 4 by end of first year, then improve by one level annually thereafter.

Local Content:

• SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are returnable if applicable.

Local Procurement Content: Value added in South Africa by South African resources. Must be separated in pricing per the Price Schedule.

Reporting and Monitoring:

• Quarterly SDL&I reports to Eskom using the Data Collection Template.
• Eskom reviews reports within 30 days and notifies suppliers of non-compliance.
• Corrective measures must be implemented before the next reporting period; otherwise, retention clauses are invoked.
• SDL&I Implementation Schedule must be submitted within 28 days of contract award for monitoring.

Sworn Affidavit Validity Requirements:

• Deponent’s name and ID number (as per identity document).
• Designation (director/owner/member) and authorization.
• Enterprise name (per CIPC) and business address.
• Black ownership, black female ownership, and designated group percentages (no blanks).
• Total revenue for the year (audited or management accounts).
• Financial year-end date (day/month/year).
• B-BBEE status level (single selection).
• Empowering supplier status (QSEs must specify basis).
• Same date for deponent and Commissioner of Oath signatures (signed in presence of Commissioner, with stamp).
• Commissioner of Oath cannot be an employee or ex-officio of the enterprise.

Tenderers failing to provide B-BBEE documentation:

• Score only out of 90/80 for price.
• Score 0 out of 10/20 for specific goals.