The appointment of a service provider to provide competent and well-trained (as per psira provisions) tactical team (tt) at the driftsands rehabilitation project.

• The Housing Development Agency (HDA) is a national public development agency mandated for land assembly and human settlement development.
• Project background: Relocate 400 occupants within Driftsands, rehabilitate site. Project is under threat from stoppages by individuals/groups, causing delays.
• Area is volatile with extortion/construction mafia; need security provider to manage threats and ensure uninterrupted services.
• Security company must prevent illegal land invasion on cleared project site; held liable for delays if invasion occurs.
• Objective: Appoint qualified security service provider to deploy tactical team for site security during night shift until project completion, nullifying threats.

• Closing date and time: 31 July 2026 at 11h00.
• Compulsory briefing session: No.
• Closing date for questions: 22 July 2026.
• Closing date for responses to queries: 24 July 2026.
• Bid validity period: 120 business days from closing date.

• For queries during RFP process: Submit to [email protected] by 16h30 on 24 July 2026.
• After closing date, communicate only in writing with SCM Official at [email protected].
• Submission address: Housing Development Agency Head Office, 4 Kikuyu Road, Sunninghill.

• Submit bid in two sealed envelopes/boxes: Volume 1 (Envelop 1) for technical, compliance and specific goals; Volume 2 (Envelop 2) for financial proposal and SBD6.1 only. No pricing information in Volume 1.
• Deliver bid to: Housing Development Agency Head Office, 4 Kikuyu Road, Sunninghill, by 11h00 on 31 July 2026.
• Include 1 original response and an electronic version on a USB marked with bidder's name.
• Required returnable documents: SBD 1, SBD 4, SBD 6.1, Pricing Schedule Annexure 2, CIDB registration (if applicable), proof of operational room location (municipal account/lease), staff CVs, certified IDs and PSIRA registrations.
• Bids must be in English, A4 format (graphics max A3), neatly bound, pages consecutively numbered.
• All documents not original must be certified as true copies by a Commissioner of Oaths.
• Late submissions or delivery to incorrect address will not be accepted.
• Changes to submission after closing date will not be considered.
• Canvassing HDA officials or collusion between bidders leads to disqualification.

Mandatory: Valid PSIRA registration certificate for the company and its directors/members; Valid PSIRA good standing certificate. Basic Compliance (required for award): Letter of Good Standing (COID); CSD Report; Completed SBD1, SBD4, SBD6.1. Tax compliance via CSD is required. Joint Ventures/Consortia must submit a signed agreement and consolidated specific goals proof.

Scope: Provide a competent, well-trained tactical team (per PSIRA provisions) for security at the Driftsands Rehabilitation Project in Mfuleni, Western Cape.

• Objective: Ensure safe, secured environment on site during night shift until project completion, preventing work stoppages, land invasions, and threats from extortion/construction mafia.
• Service provider must:

• Manage security threats to allow uninterrupted contractor work.
• Prevent illegal occupation of the project site.
• Be liable for project delays due to land invasion if assignment not successfully completed.
• Provide rapid deployment tactical team as required.

• Targeted area: Driftsands Nature Reserve, Cape Flats, approximately 25km east of Cape Town, bounded by R300, National Route 2, Old Faure Road, and Mfuleni Township.

• Bid responses must be clear, concise, follow a clear methodology explained in an executive summary.
• Evaluation methodology involves multiple stages: admin compliance, technical evaluation, price and specific goals, bidder verification, recommendation, BAFO if needed, approval.

• Submit company profile(s) and organogram, indicating lead company in joint ventures.
• Provide proof of experience: signed letters of appointment/purchase orders with reference letters for past projects. Scoring based on number of projects: 5+=20 points, 3-4=10 points, 1-2=5 points.
• Proof of local operational office in Western Cape required (municipal account/lease agreement).

• Pricing must be submitted in separate Volume 2 (Envelop 2) with SBD6.1.
• Use Pricing Schedule Annexure 2.
• HDA may request annual financial statements for due diligence.
• No changes to bid rates after closing date or award unless contract specifically allows.

• Submit financial proposal separately in Volume 2 (Envelop 2) with specific goals (SBD6.1). No pricing information in Volume 1.
• HDA may request annual financial statements signed by a professional accountant for due diligence.
• HDA reserves right to negotiate market-related price with highest-scoring bidders; if not agreed, bid may be cancelled.
• No changes to bid rates after closing date or award unless contract specifically allows.
• All bid preparation costs are borne by bidder; no reimbursement by HDA.

Mandatory for submission (Stage 1A – automatic disqualification if missing):

• Originally certified copy of valid PSIRA registration certificate for the company.
• Originally certified copy of valid PSIRA registration certificate for directors/members.
• Originally certified copy of valid PSIRA good standing certificate for the company.

Basic compliance (Stage 1B – must be available within 7 days after award or award recalled):

• Letter of Good Standing: Compensation for Occupational Injuries and Diseases (COID).
• CSD Report.
• Completion of all RFP documentation (SBD1, SBD4, SBD6.1).

General compliance:

• Register on National Treasury's Central Supplier Database (CSD) and provide supplier number.
• Tax compliance: Provide Tax Compliance Status (TCS) Pin for verification via CSD.
• Specific Goals (B-BBEE): Claim points via SBD 6.1 for Black Women Owned, Youth, Disabled People, Military Veterans, Historically Disadvantaged South Africans (HDSA). Proof via CSD or sworn affidavit.
• Joint ventures/consortiums must submit signed agreement stating percentage split and responsibilities, with consolidated specific goals proof.

• No specific health and safety requirements stated beyond general security scope to ensure safe site environment.
• Work plan must include invasion and emergency plan for dealing with riots and attacks by armed groups.

• No specific environmental requirements stated.
• Security service must ensure safe and secured environment to prevent disruptions.

• HDA reserves rights to: modify RFP goods/services/works and request re-bid; withdraw/amend RFP without prior notice or compensation; reject non-conforming proposals; disqualify late submissions; call for additional documents; not necessarily accept lowest price; reject all proposals; withdraw RFP for good cause; award contract after closing date or for portion of scope; split award between multiple service providers.
• Confidentiality: Bidder must treat RFP information confidentially; HDA may require confidentiality undertakings.
• Contract award may involve post-tender negotiations or Best and Final Offer (BAFO) process.
• Successful bidder must comply with all applicable laws.

• Stage 2 Technical/Functionality evaluation: Minimum threshold 70%. Scoring includes company profile (10), experience (20), operational room location (20), firearms and armoured vehicles (15), staff (10), work plan (25).
• Specific scoring details: Experience points: 5+ projects=20, 3-4=10, 1-2=5. Operational room distance: ≤50km=20, 51-100km=15, ≥101km=10, none=0. Firearms/vehicles: 1 vehicle & 5 firearms=5, 2-4 vehicles & 7 firearms=10, 5+ vehicles & 15 firearms=15. Staff: 15 Grade A personnel=5, 16+=10.
• Stage 3: Price and Specific Goals on 80/20 system.