What are the submission requirements for this tender (Ref: 24S/2026/27)?

• Submit tender in sealed envelope with tender number, description, box number, and closing date clearly marked. • Place in Tender Box 216 at Tender & Quotation Boxes Office, 2nd Floor, Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 20 August 2026. • If box is full or submission too large, enquire at public counter for alternative instructions. • Complete and include all required returnable documents from Annexure F, including: Declaration of Interest – State Employees (MBD 4), Declaration of Past SCM Practices (MBD 8), Proposed Deviations and Qualifications, and others as listed. • Submit documentary proof for tax compliance: a valid Tax Compliance Status PIN from SARS. Record PIN on Details of Tenderer pages. • For joint ventures/consortiums, each party must submit a separate Tax Compliance Status PIN. • Submit clear copies of Registration Certificates (RC1) and valid operating licenses for each bus offered. • Tenders submitted by fax or email will be rejected unless otherwise stated. • Ensure all information is complete; incomplete submissions may be deemed non-responsive.

How will bids be evaluated?

{ "general": [ "Firm intention and capacity to fulfill the contract.", "No conflicts of interest (must be declared if any exist).", "Not restricted due to past SCM abuses or legal violations (e.g., Competition Act).", "Not an advisor/consultant to CCT with conflicting obligations.", "Not associated with the bid specification committee." ], "specific": [ "Must be registered as a service provider on CCT Supplier Database and National Treasury CSD.", "Must submit valid bus registration certificates and operating licenses.", "Must provide proof of tax compliance (SARS PIN).", "Joint ventures/consortiums must submit formation documents and individual compliance proofs for all parties.", "Foreign suppliers exempt from SARS registration only if they meet specific criteria (e.g., no local tax obligations)." ], "financial": [ "For tenders > R10M: Audited financial statements for the past 3 years (or since establishment).", "No undisputed municipal service payment overdue > 30 days." ] }

What are the technical specifications?

• Scope: Hire of various buses in 11 categories: 1. 17–22 seater bus. 2. 23–29 seater bus. 3. 30–36 seater bus. 4. 37–45 seater bus. 5. 37–45 coach bus. 6. 46–54 seater bus. 7. 46–54 coach bus. 8. 55–64 seater bus. 9. 55–64 coach bus. 10. 65–85 seater bus. 11. 65–85 coach bus. • All hires must include a driver (wet rate). • Tenderer must demonstrate ability to fulfil obligations, including professional/technical competence, financial resources, equipment, managerial capability, experience, and personnel. • The City may consider existing contracts with the CCT in evaluation.

What financial requirements apply to bidders?

• Pricing must follow instructions in Price Schedule (C.4). • All items must be offered with a driver at a wet hire rate. • Rates and prices must be in Rand, inclusive of all duties, taxes (except VAT), and levies applicable 14 days before closing. • Prices must cover all expenses, disbursements, costs, risks, liabilities, overheads, and profit. • Fixed rates for 36-month contract, subject to contract price adjustment clauses. • Tenderers can quote on any or all line items. • A vehicle cannot be offered under multiple line items at different prices. • Arithmetical errors will be corrected: amounts in words govern over figures; line item totals govern over unit rates. • The City may request evidence to support rates deemed unreasonable.

What compliance and legal requirements must bidders meet?

• Mandatory registration on National Treasury Central Supplier Database (CSD). Register at https://secure.csd.gov.za. • Mandatory registration on CCT Supplier Database. Forms available at Supplier Management Unit, 2nd Floor, Civic Centre, or online. • Tax compliance: Submit valid Tax Compliance Status PIN from SARS. Foreign suppliers not required to register if answering 'NO' to specific questions. • Submit B-BBEE certificate and other documentary proof for preference points claims. • Submit completed Declaration of Interest – State Employees (MBD 4), Conflict of Interest Declaration, Certificate of Independent Tender Determination, and other schedules from Annexure F. • Tenderer must not be restricted for SCM abuse, must have tax affairs in order, and must not be guilty of contravening Competition Act or other SCM Policy grounds. • Submit Registration Certificates (RC1) and valid operating licenses for each bus offered.

What are the important dates and deadlines for this tender?

• Closing Date: 20 August 2026. • Closing Time: 10:00. • Site Visit/Clarification Meeting: 31 July 2026, 10:00–11:00 via Microsoft Teams (not compulsory but strongly recommended). • Meeting Link: https://teams.microsoft.com/meet/332911275219037?p=wCMvHD2cTehGSDZeZh. • Meeting ID: 332 911 275 219 037, Passcode: ac3Na6Mm. • Requests for clarification must be submitted at least one week before closing date where possible.

Who should be contacted for queries about this tender?

• Tender Representative Email: SCM.Tenders4@capetown.gov.za. • Submission Address: Tender Box 216, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. • For appeals/queries: Written submissions to City Manager via email MSA.Appeals@capetown.gov.za or Access2info.Act@capetown.gov.za, or hand delivery/post to 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town.

24S/2026/27Services: GeneralOfficial Source: eTenders

Source-Backed Tender

Document-Backed

Hire of various buses for the city of cape town (36-Month contract)

Issuing Organization

City of Cape Town

Location

Western Cape

Closing Date

20 Aug 2026

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At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

Hertzog Boulevard - Civic Centre - Cape Town - 8001

Organization Type

GOVERNMENT

Published

17 Jul 2026

OCDS Reference

ocds-9t57fa-162621

Summary

The city of cape town invites bids for the hire of various buses across 11 categories, including different seater and coach bus types, for a 36-month contract period. The tender is open to suppliers who can provide buses with drivers (wet hire) and meet strict compliance, registration, and documentation requirements.

Key Requirements

Submit tender in a sealed envelope with tender number (24S/2026/27), description, box number (216), and closing date (20 August 2026, 10:00) to the Civic Centre, Cape Town.
Mandatory registration on the National Treasury Central Supplier Database (CSD) and City of Cape Town Supplier Database.
Provide valid Tax Compliance Status PIN from SARS and submit Registration Certificates (RC1) and operating licenses for each bus offered.
Include all required returnable documents from Annexure F, such as Declarations of Interest, Conflict of Interest, and past SCM practices.
Offer fixed rates for 36 months, inclusive of all costs, with wet hire (driver included) for all bus categories.
Comply with B-BBEE and preference point requirements; submit supporting documentation for claims.
Attend the optional clarification meeting on 31 July 2026 (10:00–11:00) via Microsoft Teams for further details.

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Tender Description

Hire of various buses

Briefing Session

Date & Time

Thursday, 20 August 2026 - 10:00

Venue

Teams

Estimated Budget Range

70% Confidence

Median Estimate

R 84 700

Range

R 7 211-R 297 275

LowMedianHigh

Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Industry Classification

Core procurement rules

These rules commonly apply to South African public-sector procurement.

7

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.

Browse Legislation Portal Reference: SA Government Documents

Tender Documents (1)

Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

The City of Cape Town invites tenders for the hire of various buses for a 36-month contract period. The tender closes on 20 August 2026 at 10:00 AM (UTC). The tender fee is R200 (non-refundable for hard copies). The CCT will appoint up to 10 tenderers (1 winner + 9 alternatives per line item) on a 'winner-takes-all' basis, with fallback options if the primary tenderer cannot fulfill requirements. The contract is governed by the CCT’s Supply Chain Management Policy and applicable laws.

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Full Tender Details View All Tenders More in Western Cape

Contact Information

Organization

City of Cape Town

Contact Person

Project Manager

Phone

021-444-3196

Tender Source Evidence

Official Source: eTendersSource-Backed Tender

GOVERNMENT

City of Cape Town

Wikidata

The City of Cape Town Metropolitan Municipality oversees local government for Cape Town and the surrounding peninsula.

Contact

021-444-3196

Market Intelligence

Top Competitors

1

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Supplies: General

23G/2026/2734d left

SUPPLY AND DELIVERY OF VARIOUS TRUCKS

City of Cape Town

Western Cape

8/20/2026

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Helpful Guides & Insights

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General

Regulatory Guide: Mastering CSD and BBBEE Compliance for General Sector Tenders in South Africa

Your meticulously crafted General sector tender submission can be disqualified for a single, seemingly minor compliance oversight. The reality for South African contractors is that technical competence is no longer sufficient; it is underpinned by a non-negotiable framework of documentary compliance. This regulatory guide: mastering CSD and BBBEE compliance for general sector tenders in south africa provides a comprehensive, step-by-step breakdown of the mandatory registrations and certificates you must secure and present. We detail the precise requirements for CSD, BBBEE, SARS TCS, CIPC, and COIDA, explaining their function within the procurement ecosystem governed by the PFMA and PPPFA. Learn the actionable steps to prepare your business, avoid the most common disqualifying errors, and leverage technology to streamline your compliance process for successful bidding in 2026 and beyond.

Estimated Budget Range

70% Confidence

Median Estimate

R 84 700

Range

R 7 211-R 297 275

LowMedianHigh

Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.

We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.

Document read
Compliance review
Bid-ready summary

The tender is for the hire of various buses across 11 categories, ranging from 17–22 seater buses to 65–85 seater and coach buses.
All hires must include a driver (wet rate).

Important Dates

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

Closing Date: 20 August 2026.
Closing Time: 10:00.
Site Visit/Clarification Meeting: 31 July 2026, 10:00–11:00 via Microsoft Teams (not compulsory but strongly recommended).
Meeting Link: https://teams.microsoft.com/meet/332911275219037?p=wCMvHD2cTehGSDZeZh.
Meeting ID: 332 911 275 219 037, Passcode: ac3Na6Mm.
Requests for clarification must be submitted at least one week before closing date where possible.

Contact Information

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

Tender Representative Email: [email protected].
Submission Address: Tender Box 216, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
For appeals/queries: Written submissions to City Manager via email [email protected] or [email protected], or hand delivery/post to 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town.

Submission Guidelines

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

Submit tender in sealed envelope with tender number, description, box number, and closing date clearly marked.
Place in Tender Box 216 at Tender & Quotation Boxes Office, 2nd Floor, Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 20 August 2026.
If box is full or submission too large, enquire at public counter for alternative instructions.
Complete and include all required returnable documents from Annexure F, including: Declaration of Interest – State Employees (MBD 4), Declaration of Past SCM Practices (MBD 8), Proposed Deviations and Qualifications, and others as listed.
Submit documentary proof for tax compliance: a valid Tax Compliance Status PIN from SARS. Record PIN on Details of Tenderer pages.
For joint ventures/consortiums, each party must submit a separate Tax Compliance Status PIN.
Submit clear copies of Registration Certificates (RC1) and valid operating licenses for each bus offered.
Tenders submitted by fax or email will be rejected unless otherwise stated.
Ensure all information is complete; incomplete submissions may be deemed non-responsive.

Evaluation Criteria

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

General

Firm intention and capacity to fulfill the contract.
No conflicts of interest (must be declared if any exist).
Not restricted due to past SCM abuses or legal violations (e.g., Competition Act).
Not an advisor/consultant to CCT with conflicting obligations.
Not associated with the bid specification committee.

Specific

Must be registered as a service provider on CCT Supplier Database and National Treasury CSD.
Must submit valid bus registration certificates and operating licenses.
Must provide proof of tax compliance (SARS PIN).
Joint ventures/consortiums must submit formation documents and individual compliance proofs for all parties.
Foreign suppliers exempt from SARS registration only if they meet specific criteria (e.g., no local tax obligations).

Financial

For tenders > R10M: Audited financial statements for the past 3 years (or since establishment).
No undisputed municipal service payment overdue > 30 days.

Technical Specifications

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

Scope: Hire of various buses in 11 categories:

17–22 seater bus.
23–29 seater bus.
30–36 seater bus.
37–45 seater bus.
37–45 coach bus.
46–54 seater bus.
46–54 coach bus.
55–64 seater bus.
55–64 coach bus.
65–85 seater bus.
65–85 coach bus.

All hires must include a driver (wet rate).
Tenderer must demonstrate ability to fulfil obligations, including professional/technical competence, financial resources, equipment, managerial capability, experience, and personnel.
The City may consider existing contracts with the CCT in evaluation.

Experience & Qualifications

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

Tenderer must demonstrate professional/technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, and personnel to perform contract.
The City may consider tenderer's existing contracts with CCT in evaluation.
Tenderer must have legal capacity, not be insolvent, and be free of conflicts of interest.

Quality Management

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

Tenderer must cooperate with CCT's external due diligence review and risk assessment if requested.
Samples may be required for testing and may not be returned in original condition or at all.

Pricing Schedule

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

All items must be offered with a driver at a wet hire rate.
Prices must be in Rand, inclusive of all duties, taxes (except VAT), and levies.
Fixed rates for contract duration, subject to adjustment clauses.
Tenderers can quote on any or all line items.
A vehicle cannot be offered under multiple line items at different prices.
Arithmetical errors corrected per specified rules.

Financial Requirements

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

Pricing must follow instructions in Price Schedule (C.4).
All items must be offered with a driver at a wet hire rate.
Rates and prices must be in Rand, inclusive of all duties, taxes (except VAT), and levies applicable 14 days before closing.
Prices must cover all expenses, disbursements, costs, risks, liabilities, overheads, and profit.
Fixed rates for 36-month contract, subject to contract price adjustment clauses.
Tenderers can quote on any or all line items.
A vehicle cannot be offered under multiple line items at different prices.
Arithmetical errors will be corrected: amounts in words govern over figures; line item totals govern over unit rates.
The City may request evidence to support rates deemed unreasonable.

Compliance Requirements

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf (TENDER)

Mandatory registration on National Treasury Central Supplier Database (CSD). Register at https://secure.csd.gov.za.
Mandatory registration on CCT Supplier Database. Forms available at Supplier Management Unit, 2nd Floor, Civic Centre, or online.
Tax compliance: Submit valid Tax Compliance Status PIN from SARS. Foreign suppliers not required to register if answering 'NO' to specific questions.
Submit B-BBEE certificate and other documentary proof for preference points claims.
Submit completed Declaration of Interest – State Employees (MBD 4), Conflict of Interest Declaration, Certificate of Independent Tender Determination, and other schedules from Annexure F.
Tenderer must not be restricted for SCM abuse, must have tax affairs in order, and must not be guilty of contravening Competition Act or other SCM Policy grounds.
Submit Registration Certificates (RC1) and valid operating licenses for each bus offered.

Health & Safety

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

Tenderer must comply with Occupational Health and Safety Act.
Upon request, submit a detailed Health and Safety Plan demonstrating competencies and resources.
An Occupational Health and Safety Agreement (Section 37(2) of OHSA) must be completed as part of contract.

Contractual Terms

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

Contract period: 36 months from commencement date.
The City may appoint one winner and nine alternative tenderers per line item.
Standby Bidder may be nominated for award if contract terminates.
Appeals process: Written objections within 14 days; appeals to City Manager within 21 days of decision notification.
Tender validity: 120 days initially, extendable up to 12 months plus possible 6-month extension.
The City reserves right to cancel tender before award for specified reasons (e.g., no need, no funds, no acceptable tenders).
Tenderer may request withdrawal after closing, at City's discretion, with potential liability for additional costs.
Negotiations with preferred tenderers permitted under certain conditions.

Section

Source: Tender No. 24S_2026_27 -Hire of Buses 08 July 2026.pdf

The 80/20 preference point system applies.
Price points scored based on formula.
Preference points allocated for specific goals as per Preference Schedule.
No minimum functionality score specified.

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Email

[email protected]

Address

Hertzog Boulevard - Civic Centre - Cape Town - 8001

Document-Backed

Recently Synced

Source Snapshot Available

AI Enhanced

Source confidence

High source confidence

Official source

eTenders.gov.za

Documents found

1

Last checked

17 Jul 2026

AI status

Enhanced

Data conflicts

None detected

This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.

Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.

[email protected]

Key Personnel

AS

Alex Stevens

Contact Person

[email protected]

Co

City of Cape Town

Contact Person

[email protected]

SO

SCM Official

Contact Person

[email protected]

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