Closed: Hwseta eastern cape office space lease tender gauteng

At a GlanceAI Enhanced

Tender Type

Request for Bid(Open-Tender)

Delivery Location

17 Bradford Road - Bedforfview - Gauteng - 2074

Organization Type

GOVERNMENT

Published

28 Aug 2026

OCDS Reference

ocds-9t57fa-167405

Summary

Hwseta seeks a service provider to lease office space for its eastern cape provincial office from 1 february 2027 to 31 march 2030. The premises must be a single, contiguous space of 395–434 m² gla in an existing building within 0–15 km of 3-33 phillip frame road, chiselhurst, east london, with beneficial occupation before the lease start for fit-out. The single most consequential requirement is that bidders must score at least 80% on both the technical/functional evaluation (phase 2) and the site inspection (phase 3) to proceed to price and preference scoring; failure to meet either threshold results in immediate disqualification.

Key Requirements

Closing date and time: 21 September 2026 at 11h00; bids must be delivered in a sealed envelope to HWSETA Eastern Cape Provincial Office, Portion of Phase 4B (next to Bank SETA), Waverly Office Park, No 3-33 Phillip Frame Road, Chiselhurst, East London, 5247 (original plus six copies).

Compulsory briefing session: 9 September 2026 at 14:00 via Microsoft Teams; attendance is mandatory.

Mandatory returnable documents: SBD 1 (signed), SARS Tax Compliance Status PIN, SBD 4 (signed), SBD 6.1 (signed), completed Annexure A pricing schedule (VAT shown separately, prices inclusive of 15% VAT), detailed CSD report with MAAA number, General Conditions of Contract initialled on every page, proof of CIPC registration, title deed proving property ownership (or Power of Attorney/Letter of Authority if agent), Certificate of Occupancy, and evaluation criteria supporting documents.

Eligibility thresholds: Valid CSD registration with MAAA number; valid SARS Tax Compliance Status PIN (each JV/consortium member and sub-contractor must submit separate PIN/CSD number); CIPC/CIPRO registration; B-BBEE verification (Sworn Affidavit for EME/QSE or SANAS-accredited certificate) to claim specific goal points; no bids from persons in the service of the state or entities with directors/members in the service of the state.

Technical/functional minimum: Must answer "YES" to all 10 criteria in Table 1 and achieve ≥80% on Phase 2 technical evaluation (space size 395–434 m² single floor, location radius, toilet facilities, elevator with backup power, 10 parking bays, alternate energy supply, lessor maintenance obligations, tenant installation allowance of one month's gross rent per lease year, fit-out by landlord's professional team, title deed/occupancy certificate).

Site inspection minimum: Must achieve ≥80% on Phase 3 site evaluation/inspection to proceed to price and preference scoring.

Evaluation method: 80/20 preference point system (price up to R50 million); price maximum 80 points, specific goals maximum 20 points (Black woman ownership 51–100% = 3, disability ownership ≥20% = 4, Black youth ownership 30–100% = 5, QSE/EME = 5, Black ownership 51–100% = 3). Proof required for specific goals: Sworn Affidavit or SANAS B-BBEE certificate; disability points require certified disability certificate or medical/functional assessment report ≤3 months old.

Back to All Tenders

Next Tender

Bid response documents may be deposited in the bid box situated at (street address)

Portion of Phase 4B (next to Bank SETA) Waverly Office Park No 3-33 Phillip Frame Road Chiselhurst East London, 5247

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person nolwazi luthuli contact person shalendra ballasur

Telephone number (011) 607 6944 telephone number (011) 607 6900

Facsimile number facsimile number

E-mail address [email protected] E-mail address [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier

System pin: database

No: MAAA

Are you the

Accredited

Are you a foreign based

REPRESENTATIVE IN Yes No

Supplier for the goods

SOUTH AFRICA FOR Yes No

/Services offered?

The goods [if yes, answer the

/Services [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

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If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part a

Terms and conditions for bidding

Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations, the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid

Invalid.

Signature of bidder:

...................................................

Capacity under which this bid is signed:

...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .................................

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Consent in terms of section 11 of the protection of personal information act, 2013

(“Popia”)

In order for Health and Welfare Sector Education and Training Authority ("HWSETA”) to consider the bidder’s

response to the tender advertisement to become a Service Provider of HWSETA, it will be necessary for

HWSETA to Process Service Provider’ personal information which may be shared with HWSETA for the

purposes of the bid and publication of comprehensive information on all the tenders awarded by HWSETA, in

line with the National treasury Instruction No. /2023.

HWSETA is committed to transparency and accountability in its procurement processes. As part of our mandate,

we ensure that all tender awards are published within the prescribed number of working days of the successful

bidder accepting the bid award in writing. This information is made available on the e-Tender Portal, the

HWSETA website and other media platforms where the bids were originally advertised.

HWSETA will process the Service Provider’s Personal Information in accordance with its Privacy Policy, which

can be accessed on HWSETA website. Access to your Personal Information and Purpose Specification:

Personal Information will be processed by the HWSETA for purposes of assessing the Service Provider's

submission in relation to the advertised tender and the purposes of assessing current Services required by the

HWSETA. We may also share the Service Provider’s Personal Information with third parties within the Republic

of South Africa, including to carry out verification and background checks. In this regard, the Service Provider

acknowledges that HWSETA’s authorized verification agent(s) and Service Providers will access Personal

Information and conduct background screening.

Consent:

Consent: By [ticking] "Yes" and signing below, the Service Provider agrees and voluntarily consents to HWSETA

and/or its associated third parties appointed by it’s processing of its Personal Information for the purposes of

evaluating the submitted bid, publication of personal information on the platforms mentioned above, including to

confirm and verify any information provided in the submission and Service Provider gives HWSETA permission

to do so. The Service Provider understands that it is free to withdraw its consent on written notice to HWSETA in

accordance with HWSETA Privacy Policy and the Service Provider agrees that the Personal Information may be

disclosed by the HWSETA to third parties. Please note that if the Service Provider withdraws consent at any

stage, HWSETA may be unable to process the bid submitted, confirm the information provided with third parties

and render the purpose impossible.

Select your response YES NO

Supplier Name

Date D MM YYYY

Evaluation Criteria

Source: Eastern Cape. TOR (2).pdf (TENDER)

Evaluation follows a four-phase process:

Phase 1 – Administrative and Mandatory Requirements: Bidders must comply with Parts 1–4, Part 6, Part 8 and the mandatory requirements in Part 9. Non-compliance leads to elimination. Bidders have five working days to remedy missing administrative documents (unsigned bid, missing copies, missing SBD 4, missing CIPC registration, missing SBD 1, missing SBD 6.1, missing General Conditions of Contract, missing CSD proof, missing JV/consortium tax pins).

Phase 2 – Technical and Functional Evaluation: Bidders must score at least 80 out of 100 points on the technical criteria (Table 1, criteria 1–10) to proceed. The bidder must answer "YES" to all ten criteria and fully complete Table 1 with supporting documentation page references.

Phase 3 – Site Evaluation/Inspection: Bidders must score at least 80 out of 100 points on the site inspection to proceed.

Phase 4 – Price and HWSETA Specific Goals: Evaluated on the 80/20 preference point system (price up to R50 million). Price: maximum 80 points using the formula Ps = 80(1 – (Pt – Pmin)/Pmin). Specific goals: maximum 20 points allocated as follows:

Black woman ownership 51–100% = 3 points; <51% = 0 points.
Disability ownership 20% or more = 4 points; <20% = 0 points.
Black youth ownership 30–100% = 5 points; <30% = 0 points.
QSE or EME = 5 points.
Black ownership 51–100% = 3 points; <51% = 0 points.

Total specific goals = 20 points. Proof required: Sworn Affidavit (EME/QSE) or SANAS-accredited B-BBEE certificate; for disability, certified disability certificate or medical/functional assessment report not older than three months. Only bidders who complete and sign the declaration on SBD 6.1 are considered for specific goal points.

Final adjudication: Highest total points wins; tie-break on specific goals, then drawing of lots. HWSETA reserves the right to award to a lower-scoring bid on justifiable grounds, negotiate with preferred bidders, accept part of a tender, or cancel the process at any stage.

Technical Specifications

Source: Eastern Cape. TOR (2).pdf (TENDER)

Scope: Provision of office space for the HWSETA Eastern Cape Provincial Office.

Location: Business environment within a 0–15 km radius of 3-33 Phillip Frame Road, Chiselhurst, East London.

Lease period: 1 February 2027 to 31 March 2030 (beneficial occupation before start date for fit-out).

Space requirements: Gross Lettable Area (GLA) between 395 m² and 434 m², single contiguous space on one floor in an existing complete building.

Toilet facilities: Minimum 2 separate male toilets, 2 separate female toilets, 1 disability-friendly toilet conveniently accessible.

Elevator: Functional elevator for movement of goods, persons and disabled persons between floors; elevator must be connected to backup power supply.

Parking: 8 dedicated covered staff parking bays, 1 dedicated open visitor bay, 1 dedicated demarcated disability-friendly open bay (total 10 bays).

Business continuity: Alternate energy supply must be provided for the office space in the event of electricity interruptions.

Maintenance (lessor responsibility for full lease duration):

Alternate energy supply system (installation, maintenance, servicing).
Health and safety equipment (fire extinguishers, hoses, alarm systems, sprinklers, smoke detectors, access control).
HVAC: Fully decentralised system installed upon fit-out completion; decentralisation cost funded through Tenant Installation Allowance; ongoing repair and replacement borne by lessor.
Elevators and escalators: Maintenance and servicing.
All maintenance costs form part of the bidder's Operational Cost in Annexure A pricing schedule.

Tenant Installation Allowance: Equal to one month's gross rent for every year of the lease term; HWSETA reserves the right to view fit-out invoices.

Fit-out: Landlord hires professional team for internal fit-out; all fees and costs deducted from Tenant Installation Allowance. Team responsibilities include layout designs, spatial planning, core drilling for network cables, HVAC supply and installation, municipal approvals, statutory compliance, turnkey solution to HWSETA's satisfaction.

Mandatory property documents: Copy of title deed proving ownership; if bidder is an agent, formal Power of Attorney or Letter of Authority signed by property owner; Certificate of Occupancy.

Current tenants: Names and detailed description of business nature of current tenants must be submitted for HWSETA's assessment of conduciveness to operations.

Quality Management

Source: Eastern Cape. TOR (2).pdf

1.3 HWSETA reserves the right:

1.3.1 To award this tender to a bidder that did not score the highest total number of points,

only in accordance with section 2 (1) (f) of the PPPFA (Act )

1.3.2 To negotiate with one or more preferred bidder(s) identified in the evaluation process,

regarding any terms and conditions, including price without offering the same

opportunity to any other bidder(s) who has not been awarded the status of the preferred

bidder(s).

1.3.3 To accept part of a tender rather than the whole tender.

1.3.4 To carry out site inspections, product evaluations or explanatory meetings in order to

verify the nature and quality of the services offered by the bidder(s), whether before or

after Adjudication of the Bid.

1.3.5 To correct any mistakes at any stage of the tender that may have been in the Bid

documents or occurred at any stage of the tender process.

1.3.6 To cancel and /or terminate the tender process at any stage, including after the closing

date and/ or after presentations have been made, and or after tenders have been

evaluated and/or after the preferred bidder(s) have been notified of their status as such.

1.3.7 Award to multiple bidders based either on size or geographic considerations.

1.3.8 To award the tender to the second highest point scorer should the highest point scorer

fail to deliver or turn down the offer.

1.4 The HWSETA reserves the right to conduct supplier due diligence prior to final award or at any time during

the contract period. This may include site visits and request for additional information. Additional information

may include but not limited to requesting the Occupancy Certificate

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2.1 The General Conditions of Contract must be accepted.

2.2 Any award made to a bidder(s) under this bid is conditional, amongst others, upon-

2.2.1 The bidder(s) accepting the terms and conditions contained in the General Conditions of Contract as the

minimum terms and conditions upon which HWSETA is prepared to enter into a contract with the

successful Bidder.

2.2.2 The bidder submitting the General conditions of Contract to the HWSETA together with its bid, duly signed

by an authorised representative of the bidder.

2.2.3 To carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and

quality of the services offered by the bidder(s), whether before or after Adjudication of the Bid.

Phase 1: Administrative and Mandatory Requirements (Part A)

Bidders must comply with the administrative requirements as per Parts 1– 4, Part 6 and Part 8

read with 3.1 of the condition of contract as well as the mandatory requirements as per

paragraph 15.1, Part 9. Bidders who comply with these requirements will qualify for evaluation

in Phase 2: Technical and Functional Requirements.

Phase 2: Technical and Functional Requirements

In Phase 2: Technical and Functional Requirements, bidders are required to achieve 80 points

out of 100 to qualify for evaluation in Phase 3: Site Evaluation/Inspection.

Phase 3: Site Evaluation/Inspection

In Phase 3: Site Evaluation/Inspection, bidders are required to achieve 80 points out of 100 to

qualify for evaluation in Phase 4: Price and HWSETA specific goals.

Phase 4: Price and HWSETA Specific Goals

All proposals submitted will be evaluated in accordance with either the 80/20 or 90/10

preference point system where the lowest acceptable tender will be used to determine the

applicable preference point system.

Section 3: phase 2 – technical and functional evaluation

In Phase 2: Technical and Functional Requirements, bidders are required to achieve 80 points

out of 100 to qualify for evaluation in Phase 3: Site Evaluation/Inspection.

Table 1: technical & functional requirements. Criteria 1 – 10.

Pricing Schedule

Source: Eastern Cape. TOR (2).pdf

YES NO A fully completed Annexure A: Pricing Schedule

must be submitted. Additional information may

be attached to the Pricing Schedule template.

Failure to complete the attached template shall 6

lead to disqualification.

 Bids submitted that do not comply with the following may not be considered for evaluation:

A bid without all mandatory required documents.

Pricing schedules not in the required format.

Shortlisted bidders might be invited to make a presentation if applicable, to the HWSETA before

a final decision is made to award. The presentation will either be virtual via TEAMS or physically

at the HWSETA Head Office situated at 17 Bradford Road, Bedfordview.

15.1 Bidders must complete the necessary bid document. The bid document comprises of the following:

Part 1: HWSETA Invitation to Bid SBD 1(must be completed and signed)

Part 2: SARS Tax Compliance Status PIN

Part 3: Declaration of interest SBD4 (completed fully and signed)

Part 4:Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022

SBD6.1(completed and signed)

Part 5: Pricing schedule (be detailed)

Part 6 Proof of registration as a Service Provider on the National Treasury Central Supplier Database (CSD).

(Supply a copy of a detailed CSD report with MAAA number)

Part 7 Required evaluation criteria submission documents

Part 8 General Condition of Contract to be submitted with the bid document

Part 9 Mandatory requirements MUST be provided (Failure to submit any of the below mandatory documents

together with your proposal submission will lead to disqualification)

 Annexure A: pricing schedule must be submitted . The HWSETA Pricing Schedule template must be

completed in full. Additional information may be provided by the bidder which must be attached to the

 A copy of the title deed to prove ownership of the property must be submitted

 If the bidder is an agent, a formal Power of Attorney or letter of Authority, signed by the property owner,

must be submitted

15.2 PART 1: Invitation to Bid

Bidders must complete and submit the “Invitation to Bid” document and sign it where specified.

15.3 PART 2: SARS Tax Pin (to be obtained from SARS)

15.3.1 A valid SARS Tax status pin must accompany Service Provider’s proposal. In case of a consortium/ joint

venture, or where sub-Service providers are utilised, a valid SARS Tax status pin for each consortium/ joint

venture member and/or sub-contractor (individual) must be submitted. No tender shall be awarded to a

bidder who is not tax compliant. HWSETA reserves the right to cancel a contract with a successful bidder

in the event that such bidder does not remain tax compliant for the full term of the contract.

15.4 PART 3: Declaration of Interest (Annexure C)

15.4.1 Each party to the bid must complete and submit the Declaration of Interest and sign it.

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15.4.2 Note: The HWSETA prohibits an award to the following persons:

15..4.2.1 Persons who are in the service of the State.

15.4.2.2 To a natural person, of which any Director, Manager, Principal stakeholder or stakeholder is a person

in the service of the State or who is an advisor or consultant contracted with the HWSETA

15.4.3 Bidders providing false or fraudulent information of documentation shall subject themselves to immediate

disqualification

15.5 PART 4: Preference Points Claim Form in terms of the Preferential Procurement Regulations 2022

(Annexure D) SBD 6.1

15.5.1 Bidders must complete and submit the Preference Points Claim Form (Purchases).

15.5.2 for a consortium or joint venture:

A consolidated B-BBEE certificate must be submitted

15.6 Part 5: pricing schedule

 Value Added Tax must be included and shown separately.

 All bid prices must be inclusive of 15% value-Added Tax where applicable

The pricing schedule included in the bid document must be completed in full and submitted in Part 5. The bidder

may attach any other document to further compliment the pricing schedule.

15.7 Part 6: proof of csd registration

A detailed copy of the CSD report together with the MAAA number must be submitted in Part 6.

15.8 Part 7: evalution criteria evidence

All the supporting evaluation criteria supporting documents must be submitted under Part 7 of the proposal

15.9 Part 8: general conditions of contract(annexture a

The fully initialled (on each page) General Conditions of Contract must be submitted under Part 8 of the

15.10 Part 9: mandatory requirements

 Annexure A: pricing schedule template must be completed in full. Additional information may be

provided by the bidder must be attached to the HWSETA Pricing schedule

 A copy of the title deed to prove ownership of the property must be submitted

 If the bidder is an agent, a formal Power of Attorney or letter of Authority, signed by the property owner,

must be submitted

(Failure to submit any of the above listed mandatory documents together with your proposal submission will lead

to disqualification)

18.2 If the bidder fails to provide detailed costing as required in the pricing schedule.

18.3 If the bidder is prohibited from being awarded a tender in terms of paragraph 15.4

18.4 If the bidder is not registered on the National Treasury Central Supplier Database.

reference.

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21.2.2 Bidders must, as part of their bid documents, submit supportive documentation for all technical

requirements as indicated- hereunder. The panel responsible for scoring the respective bids will

evaluate and score all bids based on their submissions and the information provided.

21.2.3 Bidders will not rate themselves but need to ensure that all information is supplied as required. The

bid Evaluation Committee (BEC) will evaluate and score all responsive bids and will verify all

documents submitted by the bidders.

21.3 FUNCTIONAL EVALUATION CRITERIA (refer to PART B of the RFB))

21.3.1 The value scored for each criterion will be multiplied with the specified weighting for the relevant

criterion to obtain- the marks scored for each criterion.

21.3.2 The scores will be converted to a percentage and only bidders that have met or exceeded

the minimum threshold of 80% for functionality will be evaluated and scored in terms of pricing and

negotiate rates submitted by bidders. The pricing schedule must include the total bid price for the stated

scope of work.

In terms of Regulation 4 of the Preferential Regulations pertaining to the Preferential Procurement Policy

Framework Act 2000 (Act ) Preferential Procurement Regulations, 2022 responsive bids will be

adjudicated by the state on the 80/20 preference point for Specific goals in terms of which points are awarded

to the bidders on the bases of:

The bidder’s price (maximum 80 points)

Specific goals (maximum 20 points)

bidders Operational Cost that must be specified in 5

Annexure A: Pricing Schedule.

property owner, must be submitted.

Certificate of Occupancy.

Pricing Schedule

YES NO A fully completed Annexure A: Pricing Schedule

must be submitted. Additional information may

be attached to the Pricing Schedule template.

Failure to complete the attached template shall 6

lead to disqualification.

Contractual Terms

Source: Eastern Cape. TOR (2).pdf

5.1 Copyright of all customised/developed documentation relating to this contract belongs to the HWSETA. The

successful bidder may not disclose any information, documentation or products to other clients without the

written approval of the HWSETA.

5.2 All the intellectual property rights arising from the execution of this Agreement relating to any

customisation/development for the HWSETA, shall vest in HWSETA who shall be entitled to cede and assign

such to the Department of Higher Education and Training and the Service provider undertakes to honour such

intellectual property rights and all future rights by keeping the know-how and all published and unpublished

material confidential.

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5.3 In the event that the service provider would like to use information or data generated by the service, prior written

permission must be obtained from HWSETA.

5.4 HWSETA shall own all materials produced by the Service provider during the course of, or as part of the service

including without limitation, deliverables, computer programmes (source code and object code), programming aids

and tools, documentation, reports, data, designs, concepts and other information whether capable of being

copyrighted or not (“IP”) which IP HWSETA shall be entitled to freely cede and assign to the Department of Higher

give effect to this cession, assignment or transfer.

5.6 The Service provider hereby irrevocably cedes, assigns and transfers to HWSETA or the Department of Higher

Education and Training, as HWSETA directs, all rights, title and interest in and to all IP (which includes, but is not

limited to methodologies and products) connected with or applicable to the Services.

5.7 The Service provider acknowledges and agrees that:

5.7.1 Each provision of this clause is separate, and separately enforceable from any other provisions of this

agreement.

5.7.3 The invalidity or non-enforceability of any one or more provision hereof, shall not prejudice or effect the

enforceability and validity of the remaining provisions of this agreement; and

5.7.4 This contract contains various stipulatio alteri in favour of the Department of Higher Education and Training,

which rights shall continue in effect after termination of this Agreement, and which rights can be exercised

and enforced at any time by the Department of Higher Education and Training.

5.8 Clause 5.7.3 shall survive termination of this agreement.

9.1 The waiver (whether express or implied) by any Party of any breach of the terms or conditions of this contract by the

other Party shall not prejudice any remedy of the waiving party in respect of any continuing or other breach of the

terms and conditions hereof.

9.2 No favour, delay, relaxation, or indulgence on the part of any Party in exercising any power or right conferred on such

Section

Source: Eastern Cape. TOR (2).pdf

21.4 HWSETA SPECIFIC GOALS (Phase 1c)

For this tenderer will be allocating 20 points for the HWSETA specific goals stated in the table below as

may be supported by proof/documentation stated in the condition of this tender.

Note to the tenders: the tenderer must indicate how they claim the points for each preference point

system – Refer to the attached SBD 6.1 form)

Hwseta specific definition point

No.

Goals allocation

Classification

Black woman 3

ownership is a generic term which

percentage 51% means African woman,

to 100% (3 Coloured woman and

points) Indian woman

Less than 51%

(0 points)

People with people who have a long- 4

disability term or recurring physical

ownership or mental impairment

percentage 20% which substantially limits

or more (4 their prospects of entry

points) Less into, or advancement in,

than 20% (0 employment.

points)

Black youth persons between the 5

ownership ages of 14 and 35

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percentage

30%-100%

ownership (5

points) Less

than 30% (0

points)

A Qualifying Small Business 4 QSE/EME (5 5

points) Enterprise (QSE) in terms of a code

of good practise on black economic

empowerment issued in terms of

section 9(1) of the Broad-Based

Black Economic Empowerment Act

An Exempted Micro

Enterprise (EME)in terms

of the code of good

practise on black

economic empowerment

issued in terms of section

9(1) of the Broad -Based

Black Economic

Empowerment Act

Black ownership Is a generic term which

percentage means Africans, 3

51%-100% (3 Coloureds and Indians

points) Less

than 51% (0

points

Total maximum points 20

NB: Points will be allocated based on ownership to the company (main tendering entity). Please

attach proof/required documents.

 Sworn Affidavit (EME/QSE) or

 B-BBEE certificate by SANAS accredited agency

 Certified disability certificate issued by a registered medical professional in case of claiming

points for disability. This certificate should clearly state the nature and severity of your

disability, confirming that you’re unable to work.

 A medical report and functional assessment report completed by a registered doctor and

should not be older than three months.

Note to tenderers: the tenderer must indicate how they claim points for each preference point system)

Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

P a g e | 21

HWSETA reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently,

to substantiate any claim in regard to preferences, in any manner required.

The points scored by a bidder in respect of points indicated above will be added to the points scored for price.

Bidders are requested to complete the various specific goals forms in order to claim points.

Only a bidder who has completed and signed the declaration part of the preference claim form will be considered for

specific goal points.

21.5. PRICE/FINANCIAL FORMULAR AND POINTS ALLOCATION (Phase 1d)

The Preferential Procurement Regulations 2022 were gazetted on 4 November 2022 (No.47452) with

effect from 16 January 2023. The 80/20 preference points systems will be applied in accordance with

the formula and applicable points provided for in the respective status level contributor tables in the

Regulations.

Price/financial proposals must be submitted in South African rand. HWSETA reserves the right to

negotiate rates submitted by bidders. The pricing schedule must include the total bid price for the stated

scope of work.

In terms of Regulation 4 of the Preferential Regulations pertaining to the Preferential Procurement Policy

Framework Act 2000 (Act ) Preferential Procurement Regulations, 2022 responsive bids will be

adjudicated by the state on the 80/20 preference point for Specific goals in terms of which points are awarded

to the bidders on the bases of:

The bidder’s price (maximum 80 points)

Specific goals (maximum 20 points)

The following formula will be used to calculate the points for price in respect of bidders with Rand value up to

R50 000 000:

− bddd

ɐe = 80(1 −be bddd )

Where

Ps= Points scored for price of tender under consideration;

Pt= Price for tender under consideration; and

Pmin = Price of lowest acceptable tender

A maximum of 80 points may be allocated for price and 20 points may be awarded to a tenderer for the specific goal

specified for the tender. The points scored for the specific goal must be added to the points scored for the price and

the total must be rounded off to the nearest two decimal places. Subject to section 2(1) (f) of the Act, the contract

must be awarded to the tenderer scoring- the highest points.

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21.6 Adjudication of bid

HWSETA reserves the right to arrange contracts with more than one contractor.

In the event that two or more bids have sored equal total points, the contract will be awarded to the bidder

scoring the highest number of points for specific goals. Should two or more bids be equal in all respects, the

award shall be decided by drawing of lots.

A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not score the highest

number of points.

The Board will consider the recommendations of the Bid Adjudication Committee as well as the Tender

Standing Committee and make the final award.

The successful bidder will usually be the service provider scoring the highest number of points, or it may be

a lower scoring bid on justifiable grounds, or no award at all.

Part a evaluation criteria

The bids will be evaluated on functionality separately first. Bids scoring less than 80% on the functionality will not be

considered further in the evaluation and will be disregarded.

P a g e | 23

P a g e | 24

Appointment of a service provider to provide office space for the health

And welfare sector education and training authority (hwseta) eastern

Cape provincial office.

Part b

Section 1: introduction and background

The HWSETA is a statutory entity established in March 2000. The HWSETA is responsible for education,

training and skills development of the health, social development and veterinary sectors. The HWSETA

seeks to achieve the following within the sector:

a) Develop and implement the Sector Skills Plan.

b) Skills development planning, programs, and initiatives.

c) Monitoring of education and training.

d) Identification of workplaces for practical work experience.

e) Support and facilitate the development of the National Skills Development Strategy.

f) Disbursement of levies collected.

g) Forge links with all stakeholders and relevant bodies.

h) Account for the effective and efficient use of public monies in line with the provisions of the

Public Finance Management Act.

i) Promotion of the employment of disabled persons.

1. The HWSETA is seeking a suitably qualified bidder to provide office space for their Eastern Cape

Provincial Office.

The office space must be in a business environment 0-15km radius of 3-33 Phillip Frame Road,

Chiselhurst, East London.

The office space must be available for occupation from 01 February 2027 up until 31 March 2030.

Section 2: evaluation criteria

Bids will be evaluated in four phases:

Phase 1: Administrative and Mandatory Requirements (Part A)

Bidders must comply with the administrative requirements as per Parts 1– 4, Part 6 and Part 8

read with 3.1 of the condition of contract as well as the mandatory requirements as per

paragraph 15.1, Part 9. Bidders who comply with these requirements will qualify for evaluation

in Phase 2: Technical and Functional Requirements.

Phase 2: Technical and Functional Requirements

In Phase 2: Technical and Functional Requirements, bidders are required to achieve 80 points

out of 100 to qualify for evaluation in Phase 3: Site Evaluation/Inspection.

Phase 3: Site Evaluation/Inspection

In Phase 3: Site Evaluation/Inspection, bidders are required to achieve 80 points out of 100 to

qualify for evaluation in Phase 4: Price and HWSETA specific goals.

Phase 4: Price and HWSETA Specific Goals

All proposals submitted will be evaluated in accordance with either the 80/20 or 90/10

preference point system where the lowest acceptable tender will be used to determine the

applicable preference point system.

Section 3: phase 2 – technical and functional evaluation

In Phase 2: Technical and Functional Requirements, bidders are required to achieve 80 points

out of 100 to qualify for evaluation in Phase 3: Site Evaluation/Inspection.

Table 1: technical & functional requirements. Criteria 1 – 10.

Instructions:

The bidder is required to complete Table 1, which details the first 10 (ten) technical & functional

requirements of the bid. Please indicate the page in the bid where the supporting information and or

documentation can be found. If the bidder does not answer “YES” to the first ten criteria and

if Table 1 is not fully completed, the bid will unfortunately not be considered further.

Table 1

Technical & functional supporting information and / or

Requirements documentation

Duration of Agreement (Lease Period)

Yes NO

The bidder agrees to the lease period of 01

February 2027 up until 31 March 2030, with

beneficial occupation provided before the

start date of the lease for renovations and

installations.

Location

Please provide the buildings’ The office space is in a business environment

YES NO address details:

0-15km radius of 3-33 Phillip Frame Road,

Chiselhurst, East London.

Building Requirements

YES NO Please indicate the actual size of The office space size is between 395m2 to 434m2

the office space in m2 (GLA) that is Gross Lettable Area.

being tendered.

The proposed space must not be split

between two separate floors or two separate m2

buildings. It must be one single space.

The office space is in an existing building that is a YES NO

complete built structure.

Toilet facilities:

NO yes

Separate Male (minimum quantity of 2),

Separate Female (minimum quantity of 2),

disability friendly toilet (minimum quantity

of 1) that is conveniently accessible. 3

There is a functional elevator to cater for the NO YES

movement of goods, persons, and disabled

persons between floors.

The elevator is connected to the backup

power supply in the building.

Tenants in building: NO

YES Please indicate page in the The names of the current tenants together with,

a detailed description of the nature of the bid were information on the

respective tenants’ business must be submitted. tenants in the building can be

reviewed.

Note:

The current tenants of the proposed building/s Page:

will be evaluated by determining if the nature of

their business is conducive to the HWSETA ____________________

operations and shall be deemed acceptable

by the HWSETA in its sole and absolute

discretion, e.g. if a neighboring business

poses a security risk.

Parking

The bidder shall provide the following: YES NO

Eight (8) on-site, dedicated staff parking bays

available as covered parking.

One (1) on-site, dedicated open parking bay for

HWSETA visitor.

One (1) on site, dedicated, demarcated and

disability friendly open parking bay.

Total = 10

Business Continuity

Electricity Outage: YES NO

The bidder agrees to provide an alternate energy

supply for the proposed office space in the event of

electricity interruptions. 4

Maintenance

Lessor maintenance obligations

Yes NO

The Lessor shall assume full financial and

operational responsibility for the installation,

servicing, maintenance, repair, and

replacement of all building equipment and

systems detailed below for the entire duration

of the lease.

Alternate energy supply system

Scope: The Bidder shall install, maintain, and

service the alternate energy supply system.

Health and safety equipment

Scope: The Bidder shall maintain and service all

building health and safety equipment and

systems.

Inclusions: This includes, but is not limited to:

fire extinguishers, fire hoses, fire alarm systems,

fire sprinkler systems, smoke detector systems,

and access control systems.

Heating, ventilation, and air

Conditioning (HVAC)

Installation: The Bidder shall install a fully

decentralized HVAC system upon completion

of the fit-out.

Funding: The cost of system decentralization,

including the supply and installation of any

additional air-conditioning units, shall be funded

through the Tenant Installation Allowance.

Maintenance: All ongoing repair and

replacement costs for the HVAC system shall

be borne entirely by the Bidder.

Elevators and escalators

Scope: The Bidder shall maintain and service

all elevators and escalators within the building.

Note:

Maintenance and servicing costs will form part of the

bidders Operational Cost that must be specified in 5

Annexure A: Pricing Schedule.

Tenant Installation Allowance

The bidder agrees to provide a Tenant

Installation Allowance of an amount equal to

one month’s gross rent for every year of the YES NO

lease term.

The HWSETA reserves the right to view the

invoices received by the bidder for the fit out

of the premises.

Fit-Out

The landlord will hire a professional team to

complete the internal fit-out of the office

premises. All fees for this team and all fit-

out costs will be deducted from the Tenant

Installation Allowance. YES NO

The team's responsibilities include, but are not

limited to, the following activities:

Layout designs and detailed spatial planning.
Core drilling for network cables where required.
Supply and installation of HVAC systems.
Securing the necessary municipal approvals.
Ensuring that the fit-out of the premises is

compliant with all South African Statutory

Regulations and Acts.

Ensuring that the fit-out requirements is to the

satisfaction of the HWSETA.

Providing a complete turnkey solution.

Documents / Information

A copy of the title deed to prove ownership of the YES NO property must be submitted.
If the bidder is an agent, a formal Power of

Attorney or Letter of Authority, signed by the

property owner, must be submitted.

Certificate of Occupancy.

DocumentEasten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdfReview complete

Description

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

provisions

in the SCC shall prevail.

Table of clauses

Definitions
Application
General
Standards
Use of contract documents and information; inspection
Patent rights
Performance security
Inspections, tests and analysis
Packing
Delivery and documents
Insurance
Transportation
Incidental services

Submission Guidelines

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

Returnable documents are not specified in the available document. The document only provides general conditions of contract and does not list specific returnable forms.

Evaluation Criteria

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

Bidders must have a valid tax clearance certificate issued by the South African Revenue Service (SARS) prior to award. No contract will be concluded with a bidder whose tax matters are not in order. The supplier must not be prohibited from doing business with the public sector. The bidder must comply with the NIP Programme if applicable. The supplier must not assign obligations without prior written consent. The bidder must not have engaged in corrupt or fraudulent practices.

Technical Specifications

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

The document provides general conditions of contract but does not specify technical requirements for the office space. It mentions that goods supplied shall conform to standards mentioned in bidding documents and specifications, but no specific standards are listed.

Financial Requirements

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

Performance security must be furnished within thirty (30) days of receipt of notification of contract award, in the amount specified in the Special Conditions of Contract (SCC). The performance security may be a bank guarantee, irrevocable letter of credit, cashier's or certified cheque. Payment will be made in Rand unless otherwise stipulated in SCC, and payments shall be made no later than thirty (30) days after submission of invoice or claim.

Compliance Requirements

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

The bidder must have a valid tax clearance certificate issued by SARS prior to award. The supplier must not be prohibited from doing business with the public sector. The bidder must comply with the NIP Programme if applicable. The supplier must not assign obligations without prior written consent. The bidder must not have engaged in corrupt or fraudulent practices.

Health & Safety

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

Definitions 1. The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding

documents for the receipt of bids.

1.2 “Contract” means the written agreement entered into between the

purchaser and the supplier, as recorded in the contract form signed by

the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the

contract for the full and proper performance of his contractual

obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting

of any thing of value to influence the action of a public official in the

procurement process or in contract execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise

abroad is subsidized by its government and encouraged to market its

products internationally.

1.6 “Country of origin” means the place where the goods were mined,

grown or produced or from which the services are supplied. Goods are

produced when, through manufacturing, processing or substantial and

major assembly of components, a commercially recognized new

product results that is substantially different in basic characteristics or

in purpose or utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the

contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock

actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and

unloaded in the specified store or depot or on the specified site in

compliance with the conditions of the contract or order, the supplier

bearing all risks and charges involved until the supplies are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods

on own initiative in the RSA at lower prices than that of the country of

origin and which have the potential to harm the local industries in the

in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of any bidder, and includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials

that the supplier is required to supply to the purchaser under the

contract.

1.16 “Imported content” means that portion of the bidding price represented

by the cost of components, parts or materials which have been or are

still to be imported (whether by the supplier or his subcontractors) and

which costs are inclusive of the costs abroad, plus freight and other

direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of

entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be

manufactured.

1.17 “Local content” means that portion of the bidding price which is not

included in the imported content provided that local manufacture does

take place.

1.18 “Manufacture” means the production of products in a factory using

labour, materials, components and machinery and includes other

related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods

or works or the rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding

documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of

the goods, such as transportation and any other incidental services,

such as installation, commissioning, provision of technical assistance,

training, catering, gardening, security, maintenance and other such

obligations of the supplier covered under the contract.

1.25 “Written” or “in writing” means handwritten in ink or any form of

electronic or mechanical writing.

Application 2.1 These general conditions are applicable to all bids, contracts and orders

including bids for functional and professional services, sales, hiring,

letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise indicated in the bidding

documents.

2.2 Where applicable, special conditions of contract are also laid down to

cover specific supplies, services or works.

2.3 Where such special conditions of contract are in conflict with these

general conditions, the special conditions shall apply.

General 3.1 Unless otherwise indicated in the bidding documents, the purchaser

shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for

documents may be charged.

3.2 With certain exceptions, invitations to bid are only published in the

also be applicable to any other enterprise or any partner, manager,

director or other person who wholly or partly exercises or exercised or

may exercise control over the enterprise of the first-mentioned person,

and with which enterprise or person the first-mentioned person, is or was

in the opinion of the Accounting Officer / Authority actively associated.

23.6 If a restriction is imposed, the purchaser must, within five (5) working

days of such imposition, furnish the National Treasury, with the

following information:

(i) the name and address of the supplier and / or person restricted by the

purchaser;

(ii) the date of commencement of the restriction

(iii) the period of restriction; and

(iv) the reasons for the restriction.

These details will be loaded in the National Treasury’s central database

of suppliers or persons prohibited from doing business with the public

sector.

23.7 If a court of law convicts a person of an offence as contemplated in

sections 12 or 13 of the Prevention and Combating of Corrupt Activities

Act, No. , the court may also rule that such person’s name be

endorsed on the Register for Tender Defaulters. When a person’s name

has been endorsed on the Register, the person will be prohibited from

doing business with the public sector for a period not less than five years

and not more than 10 years. The National Treasury is empowered to

determine the period of restriction and each case will be dealt with on its

own merits. According to section 32 of the Act the Register must be

open to the public. The Register can be perused on the National Treasury

website.

Anti-dumping 24.1 When, after the date of bid, provisional payments are required, or antiand countervailing dumping or countervailing duties are imposed, or the amount of a

duties and rights provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of

any such increase. When, after the said date, such a provisional

payment is no longer required or any such anti-dumping or

countervailing right is abolished, or where the amount of such

provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the contractor to the

State or the State may deduct such amounts from moneys (if any)

which may otherwise be due to the contractor in regard to supplies or

services which he delivered or rendered, or is to deliver or render in

terms of the contract or any other contract or any other amount which

may be due to him

Force 25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the

Contractual Terms

Source: Easten Cape HWSETA GENERAL CONDITION OF CONTRACT.pdf (TENDER)

The contract is governed by the General Conditions of Contract (GCC). Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict. The supplier must provide performance security within 30 days of contract award, in the amount specified in SCC. The supplier warrants goods are new and free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier. Payment is due within 30 days of invoice. The supplier may not assign obligations without prior written consent. The purchaser may terminate for default, and the supplier may be restricted from doing business with the public sector for up to 10 years. Disputes are resolved through consultation, then mediation, then South African courts. The contract is written in English and interpreted under South African law.

DocumentEastern Cape NEW HWSETA SBD 4 FORM INTERNAL AUDIT 002-2025.docReview complete

Submission Guidelines

Source: Eastern Cape NEW HWSETA SBD 4 FORM INTERNAL AUDIT 002-2025.doc (unknown)

Returnable documents: SBD 4 (Declaration of Interest) must be completed, signed, and submitted with the bid. The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises. False or incomplete disclosure disqualifies the bid. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Evaluation Criteria

Source: Eastern Cape NEW HWSETA SBD 4 FORM INTERNAL AUDIT 002-2025.doc (unknown)

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any director, trustee, shareholder, member, partner, or controlling person employed by the state. Bidders must disclose any relationship with a person employed by the procuring institution. Bidders must disclose any interest in another related enterprise. Bidders must not engage in collusive bidding or disclose bid terms to competitors. Suspicious bids are reported to the Competition Commission and may be restricted from public sector business for up to 10 years.

Technical Specifications

Source: Eastern Cape NEW HWSETA SBD 4 FORM INTERNAL AUDIT 002-2025.doc (unknown)

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

Compliance Requirements

Source: Eastern Cape NEW HWSETA SBD 4 FORM INTERNAL AUDIT 002-2025.doc (unknown)

SBD 4 (Declaration of Interest) must be completed and signed. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

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