Supply and delivery of ems uniforms for northern cape department of health

The tender is for the supply of EMS uniforms as per the National Department of Health EMS Branding and Visual Identity Standards Manual. The manual outlines uniform standards for operational, communications/training/admin, officers/management, and auxiliary staff, including colours, specifications, and quantities. It also covers insignia and ranking requirements.

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No submission guidelines are provided in the tender document. Bidders must refer to the official tender advertisement or the Northern Cape Department of Health for submission instructions, required forms, and the closing date.

The document does not explicitly list evaluation criteria, scoring methods, or preference points. As a government tender, bidders should expect evaluation based on functionality (compliance with uniform specifications) and price, with preference points for B-BBEE. Bidders must ensure their offer meets all technical specifications to avoid disqualification.

• The tender is for the supply of EMS uniforms as per the National Department of Health EMS Branding and Visual Identity Standards Manual.
• Uniforms must comply with the specified colours, materials, and specifications (referenced as EMS 001, 002, etc.).
• Operational uniforms: medical green (Pantone 349C / #00843D) with lime green reflective trim. Items include: shirt (long/short sleeve), trousers, jumpsuit, baseball cap, beanie, bunny jacket, soft-shell jacket, rain suit (jacket & pants), reflective jacket, white undershirt, black leather belt, black socks, black boots, rescue helmet.
• Communications/Training/Admin uniforms: white and navy blue (Pantone 282C / #000047). Items include: shirt, blouse (female), trousers, dress (female), baseball cap, beanie, bunny jacket, jersey (V-neck), white undershirt, black leather belt, black socks, black shoes (male) / navy court shoes (female).
• Officers/Management uniforms: white and navy blue. Items include: shirt, blouse (female), trousers, dress (female), formal jacket, white undershirt, formal tie (male) / cravat (female), necktie pin, black leather belt, black socks, black shoes (male) / navy court shoes (female).
• Auxiliary uniform: tactical webbing belt (black).
• Insignia and ranking: name badge (gold plated, 70mm x 22mm), qualification badge (shield 60mm x 50mm), provincial badge/crest (shield 60mm x 55mm), epaulettes (navy blue, synthetic).
• Quantities: Operational items 700 each (some 700*3), Communications/Training/Admin 300 each, Officers/Management 100 each, insignia 700-1000 each.
• Sizes: extensive range (e.g., shirts S-8XL, trousers 26-68, shoes 3-14).
• All items must meet the referenced EMS specification numbers (e.g., EMS 001, 002, etc.) as per the manual.

No specific compliance requirements are stated in the document. However, as a government tender, bidders must be registered on the Central Supplier Database (CSD), be tax compliant, and meet B-BBEE requirements. Bidders should ensure they have the necessary manufacturing or supply capabilities to meet the specified standards.

The document references the Public Service Coordinating Bargaining Council (PSCBC) Resolution, which obliges employers to provide uniforms when work necessitates it. It emphasises professionalism and public confidence in EMS. No specific OHS requirements are stated.

The document is a standards manual and does not contain contract terms, conditions, duration, termination, or penalties. Contractual terms would be in the main tender document.

The document does not provide evaluation criteria. Bidders should refer to the main tender document for scoring methodology.

• The document is the General Conditions of Contract (GCC) for government procurement, applicable to all bids, contracts, and orders.
• It covers definitions, application, general provisions, standards, use of documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, amendments, assignment, subcontracts, delays, penalties, termination, force majeure, disputes, liability, language, law, notices, taxes, NIPP, and restrictive practices.
• Special Conditions of Contract (SCC) supplement the GCC and prevail in case of conflict.

• The General Conditions of Contract (GCC) form part of all bid documents and may not be amended.
• Special Conditions of Contract (SCC) supplement the GCC; where there is a conflict, the SCC prevails.
• Bidders must submit their bids by the closing time and date specified in the bidding documents.
• The purchaser is not liable for any expenses incurred in preparing or submitting a bid; a non-refundable document fee may be charged.
• Bids are invited via the Government Tender Bulletin (available from Government Printer or www.treasury.gov.za).
• Ensure all required documents and forms are included as per the bid invitation and SCC.

• Bidders must be legally registered entities.
• Must have a valid SARS tax clearance certificate (original) prior to award.
• Must not be restricted from doing business with the public sector.
• Must comply with the Competition Act and avoid restrictive practices (e.g., collusive bidding).
• Local content and import regulations may apply; bidders must be able to provide required performance security if specified.
• Evaluation may consider the ability to meet delivery schedules and quality standards.

• Goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must provide packing sufficient to prevent damage or deterioration during transit, including rough handling, extreme temperatures, salt, precipitation, and open storage.
• Packing, marking, and documentation must comply with special requirements in the contract or SCC.
• Delivery must be made in accordance with the contract terms; shipping and other documents to be furnished by the supplier are specified in the SCC.
• The supplier may be required to provide incidental services such as on-site assembly, commissioning, tools, operations/maintenance manuals, maintenance/repair, and training of purchaser's personnel.
• Spare parts may be required; the supplier must notify the purchaser in advance of termination of spare parts production and provide blueprints/drawings if requested.
• Goods must be new, unused, of the most recent models, and free from defects; warranty is 12 months after delivery/acceptance or 18 months after shipment, whichever ends earlier.

• The supplier must permit the purchaser to inspect the supplier's records relating to contract performance and have them audited by purchaser-appointed auditors.
• Goods must conform to standards in bidding documents and specifications.
• Inspections, tests, and analyses may be conducted; costs borne by supplier if goods do not comply.
• Rejected supplies must be removed and replaced at supplier's cost.

• Performance security must be furnished within 30 days of contract award, in the amount specified in the SCC.
• Performance security may be a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Payment will be made in Rand unless otherwise stipulated in SCC; payments due within 30 days after submission of invoice or claim.
• Prices quoted in the bid cannot vary unless price adjustments are authorized in SCC or bid validity extension.
• The supplier is responsible for all taxes, duties, and license fees until delivery.

• Must have a valid SARS tax clearance certificate (original) – no contract will be concluded without it.
• Must not be restricted from doing business with the public sector.
• Must comply with the Competition Act; collusive bidding or restrictive practices are prohibited and may lead to invalidation, termination, or restriction for up to 10 years.
• Must comply with the National Industrial Participation Programme (NIPP) if applicable.
• Must not engage in corrupt or fraudulent practices; such conduct may lead to termination and restriction.
• Must be a legally registered entity.

• No specific health and safety requirements are stated in the General Conditions of Contract.
• The document focuses on general contract terms, not occupational health and safety.
• Bidders should check the Special Conditions of Contract for any health and safety obligations.

• Prohibition of restrictive practices: Under the Competition Act, collusive bidding (bid rigging) is prohibited.
• If a bidder engages in restrictive practices, the purchaser may refer the matter to the Competition Commission.
• If found guilty, the purchaser may invalidate the bid, terminate the contract, restrict the bidder from doing business with the public sector for up to 10 years, and claim damages.

• Special Conditions of Contract (SCC) are compiled separately for each bid and supplement the General Conditions of Contract.
• In case of conflict, the provisions in the SCC prevail.

• The purchaser may procure substitute supplies of similar quality and quantity if the supplier delays delivery beyond the contract period, without canceling the contract.
• The supplier may be liable for damages and costs associated with such substitution.