Supply and delivery of a 36-Inch multifunction plotter (printer) for namakwa district municipality

Quotation documents available from 02 June 2026. Closing date: 10 June 2026 at 10H00. No formal opening session will be held.

For bidding procedure enquiries: Mr. Chaldon Osborne, Finance Department, Tel: 027 712 8000, Fax: 027 712 8041, Email: [email protected]. For technical information: Mr. Marshall Bowers, Tel: 027 712 8000, Email: [email protected]. Submission address: Tender box at Namakwa District Municipality, Van Riebeeck Street, Springbok, 8240. General enquiries: [email protected], Tel: 027 712 8000, Fax: 027 712 8040.

Submit a sealed quotation marked 'NOTICE NO: 29/2026 – PROCUREMENT OF PLOTTER (PRINTER)' to the tender box at Namakwa District Municipal Office, Van Riebeeck Street, Springbok, by 10 June 2026 at 10H00. No late, faxed, or emailed submissions accepted. Electronic signatures on returnable documents are invalid. Ensure all required forms (MBD1, MBD3.1, MBD4, MBD6.1, MBD7.1, MBD8, MBD9) are completed and signed if the quotation exceeds R10,000. Attach: Tax Compliance PIN (or CSD verification), municipal account proof (not older than 3 months or a Sworn Affidavit/Lease Agreement if not applicable), CSD registration proof, and a formal quotation on company letterhead. Non-compliance with any returnable document or condition may disqualify your bid.

Evaluation follows a two-stage process: (1) Compliance check: Bids not meeting all requirements/conditions are eliminated. (2) Price and preference points: 80/20 system applies. 80 points for price (lowest acceptable bid scores highest). 20 points for specific goals: Youth (3), Woman (5), Disabled (2), Black (5), Within Namakwa District Municipality borders (3), Within Northern Cape borders (2). Eligibility criteria: Directors not in state service; no fraud/corruption or contract defaults in past 5 years; registered on CSD; tax-compliant; municipal bills up to date (or payment arrangement in place). Disqualifications: Non-completion of MBD3.1; telephonic/faxed/emailed submissions; missing returnable documents; listing on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters.

Supply and deliver a 36-inch multifunction plotter (printer) with the following minimum specifications: Functions: Print, copy, scan. Print speed: 21 sec/page on A1, 120 A1 prints/hour. Print quality: Up to 2400 x 1200 optimized dpi. Ink: Pigment-based (C, M, Y, MK) with 4 cartridges (300 ml or 130 ml). Print head: 1376 nozzles per color, 5504 total. Media handling: Sheet feed, roll feed, front-loading input tray (100-sheet capacity), sheet organizer (50-sheet), stacker (40-sheet), automatic horizontal cutter. Media sizes: Standard rolls (369–914 mm), custom sizes (A4 to A0), max width 914 mm, max thickness 0.3 mm. Supported media: Bond/coated paper, technical paper, film, photographic paper, self-adhesive, banner, canvas. Connectivity: Gigabit Ethernet, Wi-Fi 802.11b/g/n, Wi-Fi Direct, USB, remote printing, AirPrint, mobile apps (Android/iOS). Scanner: Up to 600 dpi optical resolution, sheetfed CIS, max scan size 914 mm x 2.77 m. Security: Secure Boot, Allowlisting, TLS/SSL, SNMPv3, FIPS 140-2. Certifications: ENERGY STAR, EPEAT, UL ECOLOGO® inks, CE (WEEE, RoHS, REACH). Warranty: Minimum 2-year limited hardware warranty in South Africa. Dimensions: 1407 x 720 x 967 mm (W x D x H), weight 71 kg.

Complete MBD3.1 (Pricing Schedule) as the only accepted pricing format. Prices must be VAT-inclusive, firm, and valid for 90 days from the closing date. Attach Schedule 1D (Price Schedule) and Schedule 1F (Formal Quotation on company letterhead). For quotations exceeding R10,000, submit all MBD forms (MBD1, MBD3.1, MBD4, MBD6.1, MBD7.1, MBD8, MBD9). Payment is made after delivery and receipt of a valid invoice. The municipality may request audited financial statements for verification.

Pricing must be firm, VAT-inclusive, and valid for 90 days from closing date. Complete MBD3.1 (Pricing Schedule) – no other pricing schedules accepted. Payment occurs after delivery and receipt of a valid invoice. The municipality may request audited financial statements for verification. Quotation value exceeding R10,000 requires submission of all MBD forms (MBD1, MBD3.1, MBD4, MBD6.1, MBD7.1, MBD8, MBD9). Lowest or only quotation will not necessarily be accepted.

Must be registered on the Central Supplier Database (CSD). Must submit a valid SARS Tax Compliance PIN or CSD tax-compliant report (hard copy tax clearance certificates are secondary to CSD/SARS e-filing verification). Municipal rates and taxes must be up to date (submit proof of payment not older than 3 months; if not applicable, provide a Sworn Affidavit or Lease Agreement). Directors or representatives must not be in the service of the state. No fraud/corruption or willful non-compliance with government/municipal contracts in the past 5 years. Consortia/joint ventures must submit separate tax compliance documents for each party. Foreign suppliers must complete a pre-award questionnaire if applicable. Bidders listed on the National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters are disqualified.

The plotter must comply with environmental standards: ENERGY STAR certified, EPEAT compliant, UL ECOLOGO® certified inks, and CE marking (including WEEE, RoHS, REACH, ErP). Hardware must contain at least 36% post-consumer recycled plastic by weight. Power consumption: 35W (printing), <11W (ready), <3.5W (sleep), <0.1W (off). Operating conditions: 5–40°C temperature, 20–80% RH humidity, up to 3000m altitude. Electromagnetic compatibility must meet Class B requirements (FCC, ICES, RED Directive, etc.).

The successful bidder must sign MBD7.1 (Contract Form) – Part 1 to be completed by the bidder, Part 2 by the municipality upon approval. The quotation document becomes the formal contract. Validity period: 90 days from closing date. Prices must be VAT-inclusive and firm. Payment occurs after delivery and receipt of a valid invoice. The municipality reserves the right to cancel or withdraw the tender at any time without notice. Contract terms include compliance with General Conditions of Contract (GCC) and any special conditions. Bidders must confirm acceptance of all obligations and risks related to pricing errors.

Bids are evaluated in two stages: (1) Compliance: Non-compliant bids are eliminated. (2) Scoring: 80/20 preference point system. 80 points for price (lowest acceptable bid scores highest). 20 points for specific goals: Youth (3), Woman (5), Disabled (2), Black (5), Within Namakwa District Municipality (3), Within Northern Cape (2). Eligibility: No state employees, no fraud/corruption or contract defaults in past 5 years, CSD registration, tax compliance, and up-to-date municipal bills. Disqualifications: Late/telephonic/faxed/emailed submissions, missing MBD3.1, non-CSD registration, tax non-compliance, or municipal arrears over 90 days.