Supply and delivery of body cameras for traffic and law enforcement officers of bergrivier municipality

• Supply and delivery of body cameras for Bergrivier Municipality's Traffic and Law Enforcement Officers.
• Quotation must be valid for at least 120 days from the closing date.
• Prices must be fixed, firm, and inclusive of 15% VAT (if applicable).
• Delivery to be made to: Piketberg Traffic Section, 13 Vervoer Crescent, Industrial Area, Piketberg, 7320.

• Closing date and time: Monday, 27 July 2026 at 12:00.
• No briefing, site visit, or clarification deadlines are mentioned.

• Technical enquiries: Mr. Cavin Cornelissen, Tel: 022 913 6000, Email: [email protected].
• SCM/Administrative enquiries: Mr. Coellin Julius, Tel: 022 913 6000 / 022 913 6121, Email: [email protected].
• Document collection (hard copy): Available from Supply Chain Management Unit, Bergrivier Municipality, 13 Kerk Street, Piketberg, 7320, during office hours for a non-refundable fee of R70.00.
• Submission address: Tender box at Bergrivier Municipality, 13 Church Street (Kerk Street), Piketberg, 7320. Postal address: PO Box 60, Piketberg, 7320.

• Submit in a sealed envelope clearly marked with the quotation reference: “Quotation 8/2/26-2026 / MN141-2026: Supply and delivery of body cameras for traffic and law enforcement officers of Bergrivier Municipality”.
• Deposit in the tender box at Municipal Offices, 13 Church Street (or 13 Kerk Street), Piketberg by 12:00 on Monday, 27 July 2026.
• The bid box is accessible 24/7. You are responsible for ensuring couriers place bids in the box; the municipality is not liable for courier errors.
• Late, incomplete, faxed, or emailed quotations will not be accepted. Proof of dispatch is not proof of receipt.
• Bids addressed to any municipal official in a personal capacity will be disqualified.
• Required returnable documents include: Pricing Schedule (MBD 1), Declaration of Interest (MBD 4), B-BBEE Preference Points Claim Form (MBD 6.1), Contract Form (MBD 7.1), Declaration of Past SCM Practices (MBD 8), and other MBD forms as listed.
• Quotations must be valid for 120 days after the closing date.

Bidders must be registered on the Central Supplier Database (CSD) with a valid MAAA number; must not be 'persons in the service of the state' as defined; must submit a valid Tax Compliance Status; must complete all mandatory MBD forms; and must meet the technical specifications for the body cameras.

• Scope: Supply and delivery of body cameras for traffic and law enforcement officers.
• Deliverables: Body cameras with adjustable crossover straps.
• Delivery point: Piketberg Traffic Section, 13 Vervoer Crescent, Industrial Area, Piketberg, 7320.
• Key technical specifications:

• Display: 2.0 inch 16:9 TFT LCD.
• Camera angle: 130-degree view.
• Memory: 64GB Micro SD card (standard package).
• Picture format: JPG, max resolution 16 Megapixels.
• Video recorder: H.264, resolutions 1920x1080, 1280x720, 640x480.
• Infrared night vision: Identify faces at 6m, see body outlines at 15m.
• Audio: Built-in microphone and speaker.
• Battery: 3.7V, 3000mAh, up to 8 hours recording.
• Watermark: Device ID, Police ID, date & time.
• Language: Simple English.
• Waterproof rating: IP56.
• Operating temperature: -20°C to +70°C.
• Storage temperature: -40°C to +80°C.
• Security: Adjustable back-to-front crossover straps for body fitting.

• Submit a detailed pricing schedule with fixed prices for:

• Body camera (unit price).
• Crossover strap (unit price).
• Delivery cost.

• Total price must be inclusive of VAT (or exclusive for non-VAT vendors).
• Only fixed prices are accepted; variable or exchange-rate dependent prices will not be considered.

• Pricing must be fixed and firm, inclusive of 15% VAT (if applicable). Do not add VAT if you are not VAT registered.
• Submit a detailed pricing schedule with unit prices for body cameras and crossover straps, plus delivery cost.
• The municipality reserves the right to adjust quantities up or down to stay within budget.
• Payment terms: The successful bidder will be paid within 30 days after receipt of an invoice accompanied by a delivery note.
• No performance bonds or guarantees are specified.
• Quotations must be valid for 120 days.

• Mandatory Central Supplier Database (CSD) registration: You must be registered on the National Treasury CSD. Submit your CSD number (MAAA...) with your bid.
• Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or a printed TCS certificate. Failure to submit TCS PIN/CSD number may invalidate your bid.
• B-BBEE: Submit a B-BBEE Status Level Verification Certificate (original or certified copy) or a sworn affidavit (for EMEs/QSEs) to qualify for preference points.
• Declaration of Interest (MBD 4) must be completed: No bids from persons 'in the service of the state' or their relatives without declaration.
• Other required documents: Company registration details, VAT registration number, municipal accounts (not older than 90 days) for the company and all directors/shareholders, and a signed contract form (MBD 7.1).

• The contract includes General Conditions of Contract (GCC) covering: definitions, delivery, payment, variation orders, subcontracts, delays, penalties, termination, force majeure, dispute settlement, and other standard clauses.
• Key terms: Payment within 30 days of invoice with delivery note; prices fixed and inclusive of taxes; supplier responsible for proper performance.
• The successful bidder must sign a written contract form (MBD 7.1).

• Evaluation follows the 80/20 preference point system under the Preferential Procurement Regulations 2022.
• Points allocation: 80 for price, 10 for specific participation goals (locality), and 10 for B-BBEE status.
• Specific goals points are awarded based on business location: Bergrivier jurisdiction (10), West Coast (5), Western Cape (3), South Africa (2).
• Bidders must complete the Preference Points Claim Form (MBD 6.1) to claim points.