Five-year maintenance and minor refurbishment of passenger boarding bridges and aircraft docking system at cape town international airport

The Service Manager for this contract is Karl Roberts. Contact details: Address: Cape Town International Airport, Southern Office Block, Administration Building, 7525. Telephone: 021 935 4474. Email: [email protected].

Contractor must: 1) Be registered as a legal entity in South Africa with company registration and VAT numbers, 2) Have key personnel with relevant qualifications and experience, 3) Be registered with Compensation Fund (COID Act), 4) Provide proof of insurance coverage before work commencement, 5) Comply with all South African laws including Prevention of Combating Corrupt Activities Act, 6) Have no restrictions on bidding (no performance bond requirement), 7) Submit complete occupational health and safety documentation 7 days before work commencement.

The scope is 5-year maintenance, repairs, and minor refurbishment (once-off) of Passenger Boarding Bridges and Aircraft Docking System at Cape Town International Airport. The contract uses NEC3 Term Service Contract. Key personnel must be provided with CVs appended to Resource Proposal (Annex F). Roles include Site Manager/Supervisor, Artisan Mechanical, Technician, Assistant Mechanical, and Technician Assistant, each requiring qualifications and experience relevant to the contract. A Risk Register must include matters such as risk of financial loss/injury to third parties, injury from lifting heavy objects, work in confined spaces, and work with flammable/toxic gases. Refer to Annex E for more risks. The working areas are detailed in C3 Service Information.

Contractor must provide CVs for key personnel appended to Resource Proposal (Annex F). Required roles: Site Manager/Supervisor, Artisan Mechanical, Technician, Assistant Mechanical, Technician Assistant. Each must have qualifications and experience relevant to the contract. The Contractor must also include specific matters in the Risk Register, such as risks related to third-party injury, heavy object lifting, confined spaces, and flammable/toxic gases.

Pricing is based on a Price List (Part C2). The total offered amount must be calculated per Pricing Data Subtotal F; in conflict, the offer amount prevails. The Price List includes lump sums or rates multiplied by quantities. Contractor must show how Price List items relate to operations on plans for cash flow. Prices must be fully inclusive of all work, including defect correction unless due to Employer’s risk. No adjustment to lump sums for quantity changes except via compensation events. Format includes columns for Unit, Expected Quantity, Rate, and Price.

The contract is a priced contract with a price list (Option A). The total offered amount must be calculated per the guide in Pricing Data Subtotal F; in conflict, the amount in the offer prevails. Payment assessment interval is between the 1st and 15th day of each month. Payments are made within 30 days after receipt of a valid tax invoice. Currency is South African Rand (ZAR). Interest rate is 0.00% above Nedbank's prime rate for ZAR amounts. The Contractor must prepare forecasts of the final total of Prices every 4 weeks. The Price List must align with the contract intention; avoid daily charges unless authorised. Prices must include correction of defects unless due to an Employer’s risk.

The Contractor must provide proof of insurance: Aviation liability insurance cover with an indemnity limit not less than R300,000. Submit proof to ACSA before work starts and annually for the project duration. The Contractor must also provide Professional Indemnity Insurance. Minimum insurance covers and limits are detailed in the Insurance Schedule (C1.5). The Contractor must comply with the Occupational Health and Safety Act and Compensation for Occupational Injuries and Diseases Act. A signed Occupational Health and Safety Agreement (C1.3) is required before work commences, including submission of safety documentation 7 days prior. The Contractor must be in good standing with the Compensation Fund or a Licensed Insurer. No performance bond or parent company guarantee is required.

Contractor must comply with Occupational Health and Safety Act and Compensation for Occupational Injuries and Diseases Act. An Occupational Health and Safety Agreement (C1.3) must be signed before work starts. Contractor must: perform work under close supervision of trained employees; appoint competent persons; conduct a baseline risk assessment before commencement; enforce safety discipline; provide and ensure use of personal protective equipment; have written safe work procedures; report all incidents/accidents to Department of Labour and Client; obtain permits where required; prohibit alcohol/intoxicating substances on site. Safety documentation, including Construction Manager appointment, must be submitted 7 days before work. Employer/Service Manager may stop unsafe work without compensation event.

Contract duration is 60 months (5 years) starting upon signing by ACSA. The law of the contract is South African law, language is English. Dispute resolution uses adjudication (Option W1) with listed adjudicators; tribunal is arbitration under Association of Arbitrators (Southern Africa) rules in Johannesburg. Termination clauses include business rescue proceedings as grounds. Liability limitations: neither party liable for indirect/consequential loss; Contractor’s total direct liability is limited to damages/costs to Employer's property, excluding specific excluded matters. End of liability date is 52 weeks after service period. Additional Z clauses cover ethics (anti-bribery), confidentiality, Employer step-in rights, intellectual property, and safety. Performance bond is not required. Insurance requirements are specified in Insurance Schedule.