What are the submission requirements for this tender (Ref: 157/25/GSS)?

• Submit fully completed and signed Standard Bid Document (SBD) forms. • Ensure registration with the National Treasury Central Supplier Database. • Provide a valid tax compliance status pin. • Failure to submit any of the above may render the bid invalid. • SASSA reserves the right to negotiate the price with the preferred bidder.

How will bids be evaluated?

{ "mandatory": [ "Registration on National Treasury Central Supplier Database.", "Valid tax compliance status PIN.", "Submission of fully completed SBD forms.", "No listing in Register for Tender Defaulters or Restricted Suppliers." ], "preferential": [ "B-BBEE Status Level (higher points for black women/youth/disabled ownership).", "Preference points awarded under 80/20 or 90/10 system (based on tender value)." ], "exclusions": [ "Bidders with state-employed directors/shareholders (unless disclosed).", "Collusive bidding or prior consultation with competitors/SASSA officials.", "False declarations may lead to disqualification or legal action." ] }

What are the technical specifications?

• Scope: Collect wastepaper from SASSA Head Office for a five-year contract. • Services required: - Weekly collections. - Additional collections as and when required by SASSA. - Supply collection boxes (50 small, 50 big) and clear recycling bags as needed. - Provide trolleys for safe movement on premises. - Avail a weighing scale to weigh all wastepaper on site before removal. - Ensure a collection voucher is signed by a SASSA official prior to removal; original kept at Head Office, duplicate with service provider. - Provide digital educational material on efficient wastepaper collection practices. • Service provider must have adequate transport, trolleys, and trained personnel to handle confidential documents securely. • All collections must be conducted in the presence of an authorized SASSA official.

What financial requirements apply to bidders?

• Pricing must be expressed as a cost per ton (R/ton) that SASSA will receive. • The quoted price must be inclusive of: - Payment to SASSA for the wastepaper procured. - All logistical services (personnel wages, benefits, overtime, vehicle, fuel). - Digital educational materials. - Supply of small boxes, big boxes, and plastic packs. • The service provider must deposit payments into SASSA's designated bank account monthly, based on the amount collected. • Submit a monthly remittance advice referencing the collection voucher number. • No bonds, guarantees, or specific payment terms are detailed.

What compliance and legal requirements must bidders meet?

• Mandatory submissions: - Registration with the National Treasury Central Supplier Database (CSD). - Fully completed and signed SBD forms. - A valid tax compliance status pin. • B-BBEE: Points are awarded for Specific Goals based on B-BBEE status level. Higher points for Level 1-2 contributors, especially with 51% black women, youth, or disabled ownership. • Bidders must submit a B-BBEE Certificate or sworn affidavit to claim points. • Bidders must complete SBD 4 declarations regarding state employment, relationships with procuring institution employees, and interests in other enterprises. • Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

What are the important dates and deadlines for this tender?

• A compulsory physical briefing session will be held at SASSA Head Office. The exact date and time are specified in the Request for Quotation. • No other dates (e.g., clarification deadlines, site visits) are provided in the document.

Who should be contacted for queries about this tender?

• Submission/Service Address: SASSA Head Office, Prodinsa Building, Corner Pretorius and Steve Biko, Arcadia, Pretoria. • No specific SCM contact person, email, or phone number is provided in the extracted text.

SASSA Wastepaper Collection Tender in Gauteng

Summary

The south african social security agency (SASSA) invites tenders for a five-year contract to collect wastepaper from its head office in pretoria. The service provider will conduct weekly collections, supply necessary equipment, and ensure secure handling of confidential documents. This tender is aimed at qualified waste management service providers with the capacity to manage variable volumes and comply with strict administrative and pricing requirements.

Key Requirements

The contract is for a five-year period to collect wastepaper from the SASSA Head Office in Pretoria, with weekly collections and additional services as required.
Bidders must be registered with the National Treasury Central Supplier Database (CSD), submit fully completed SBD forms, and provide a valid tax compliance status pin.
The offer price must be quoted as R/ton that SASSA will receive, inclusive of all logistical costs, personnel, transportation, digital educational materials, and supply of collection boxes and bags.
The service provider must have adequate transport, trolleys, and trained personnel, and all collections must be conducted in the presence of an authorized SASSA official with a signed collection voucher.
Evaluation is in two stages: Administrative Compliance (CSD, SBD forms, tax pin) and Price, with preference points awarded for B-BBEE status.
A compulsory physical briefing session will be held at SASSA Head Office; the date and time are specified in the Request for Quotation.
The service provider must deposit monthly payments to SASSA based on the wastepaper collected and submit a monthly remittance advice.

Tender Description

Request for the service provider to collect wastepaper

Briefing SessionCompulsory

Date & Time

Friday, 24 July 2026 - 11:00

Venue

at SASSA House, 501 Prondisa Building Cnr Steve Biko & Pretorius Streets, Arcadia, Pretoria 0083

Estimated Budget Range

30% Confidence

Median Estimate

R 920 000

Range

R 115 000-R 5 750 000

LowMedianHigh

Based on General government tender averages. Companies with similar profiles typically bid near the median.

* Estimates are based on historical data and do not guarantee actual award values.

Industry Classification

Categories

Waste Collection, Treatment and Disposal Activities; Materials Recovery

Procurement Type

Request for Quotation

Delivery Location

AI Document AnalysisMethodology1 document

Important Dates

17 Jul

2026

PUBLICATION

Tender Published

Tender was published

24 Jul

2026

DEADLINE

Closing Date

Tender closing date

Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.

10 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Tender Documents (1)

WASTE PAPER COLLECTION.pdf

The South African Social Security Agency (SASSA) in Gauteng is requesting proposals for a service provider to collect and securely dispose of wastepaper from its Head Office in Pretoria. The contract spans five years, with weekly collections (25–50 bags, scalable as needed) and includes supplying collection boxes, trolleys, and digital educational materials. The service provider must pay SASSA per ton of wastepaper collected, with compliance to privacy, security, and environmental standards. Bids are evaluated on administrative compliance and price (highest offer preferred).

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DocumentWASTE PAPER COLLECTION.pdfReview complete

Description

Source: WASTE PAPER COLLECTION.pdf

The service provider will collect wastepaper from SASSA Head Office for five years.
Key deliverables include weekly collections, supply of boxes and bags, provision of trolleys and weighing scales, voucher signing, and digital educational materials.
The provider must enter a Service Level Agreement, make monthly payments to SASSA, and submit monthly remittance advice.
All collections occur in the presence of a SASSA official.

Important Dates

Source: WASTE PAPER COLLECTION.pdf (unknown)

A compulsory physical briefing session will be held at SASSA Head Office. The exact date and time are specified in the Request for Quotation.
No other dates (e.g., clarification deadlines, site visits) are provided in the document.

Briefing Session

Source: WASTE PAPER COLLECTION.pdf (unknown)

Attendance at a compulsory physical briefing session at SASSA Head Office is required. Date and time are specified in the Request for Quotation.

Contact Information

Source: WASTE PAPER COLLECTION.pdf (unknown)

Submission/Service Address: SASSA Head Office, Prodinsa Building, Corner Pretorius and Steve Biko, Arcadia, Pretoria.
No specific SCM contact person, email, or phone number is provided in the extracted text.

Submission Guidelines

Source: WASTE PAPER COLLECTION.pdf (unknown)

Submit fully completed and signed Standard Bid Document (SBD) forms.
Ensure registration with the National Treasury Central Supplier Database.
Provide a valid tax compliance status pin.
Failure to submit any of the above may render the bid invalid.
SASSA reserves the right to negotiate the price with the preferred bidder.

Evaluation Criteria

Source: WASTE PAPER COLLECTION.pdf (unknown)

Mandatory

Registration on National Treasury Central Supplier Database.
Valid tax compliance status PIN.
Submission of fully completed SBD forms.
No listing in Register for Tender Defaulters or Restricted Suppliers.

Preferential

B-BBEE Status Level (higher points for black women/youth/disabled ownership).
Preference points awarded under 80/20 or 90/10 system (based on tender value).

Exclusions

Bidders with state-employed directors/shareholders (unless disclosed).
Collusive bidding or prior consultation with competitors/SASSA officials.
False declarations may lead to disqualification or legal action.

Technical Specifications

Source: WASTE PAPER COLLECTION.pdf (unknown)

Scope: Collect wastepaper from SASSA Head Office for a five-year contract.
Services required:

Weekly collections.
Additional collections as and when required by SASSA.
Supply collection boxes (50 small, 50 big) and clear recycling bags as needed.
Provide trolleys for safe movement on premises.
Avail a weighing scale to weigh all wastepaper on site before removal.
Ensure a collection voucher is signed by a SASSA official prior to removal; original kept at Head Office, duplicate with service provider.
Provide digital educational material on efficient wastepaper collection practices.

Service provider must have adequate transport, trolleys, and trained personnel to handle confidential documents securely.
All collections must be conducted in the presence of an authorized SASSA official.

Financial Requirements

Source: WASTE PAPER COLLECTION.pdf (unknown)

Pricing must be expressed as a cost per ton (R/ton) that SASSA will receive.
The quoted price must be inclusive of:

Payment to SASSA for the wastepaper procured.
All logistical services (personnel wages, benefits, overtime, vehicle, fuel).
Digital educational materials.
Supply of small boxes, big boxes, and plastic packs.

The service provider must deposit payments into SASSA's designated bank account monthly, based on the amount collected.
Submit a monthly remittance advice referencing the collection voucher number.
No bonds, guarantees, or specific payment terms are detailed.

Compliance Requirements

Source: WASTE PAPER COLLECTION.pdf (unknown)

Mandatory submissions:

Registration with the National Treasury Central Supplier Database (CSD).
Fully completed and signed SBD forms.
A valid tax compliance status pin.

B-BBEE: Points are awarded for Specific Goals based on B-BBEE status level. Higher points for Level 1-2 contributors, especially with 51% black women, youth, or disabled ownership.
Bidders must submit a B-BBEE Certificate or sworn affidavit to claim points.
Bidders must complete SBD 4 declarations regarding state employment, relationships with procuring institution employees, and interests in other enterprises.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

B-BBEE Requirements

Source: WASTE PAPER COLLECTION.pdf (unknown)

Preference points are awarded for Specific Goals based on B-BBEE status.
Points range from 2-20 depending on B-BBEE level and ownership demographics (e.g., 51% black women, youth, disabled).
The highest applicable points category will be used if multiple are claimed, verified by B-BBEE Certificate or sworn affidavit.

Health & Safety

Source: WASTE PAPER COLLECTION.pdf

Personnel must be trained in handling confidential documents and adhere to privacy and security protocols.
Digital educational material should include safety guidelines for handling materials.

Environmental

Source: WASTE PAPER COLLECTION.pdf

The service supports environmental sustainability initiatives through wastepaper collection and recycling.
Proper management and disposal are required to comply with regulatory standards and protect sensitive information.

Contractual Terms

Source: WASTE PAPER COLLECTION.pdf

The service provider must enter into a formal Service Level Agreement with SASSA.
Monthly payments for collected wastepaper must be deposited into SASSA's designated bank account.
Submit monthly remittance advice referencing the collection voucher.
All collections must be witnessed by an authorized SASSA official.
Bidders must declare company details and certify that preference point claims are correct and may be substantiated.
Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from public sector business, and criminal prosecution.

Requirements

Source: WASTE PAPER COLLECTION.pdf (unknown)

Administrative compliance requires CSD registration, completed SBD forms, and a tax compliance pin.
Bidders must disclose state employment, relationships with procuring institution employees, and interests in other enterprises via SBD 4.
Company/firm details and registration number must be provided.

Section

Source: WASTE PAPER COLLECTION.pdf

Bids evaluated in two stages: Administrative Compliance and Price.
The preference point system (80/20 or 90/10) will be determined after tenders are received.
Points are awarded for Price and Specific Goals (B-BBEE).

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

National Environmental Management Act (NEMA)

Act 107 of 1998

high

Relevant where environmental authorisations, EIAs or environmental compliance may apply.

Relevant because this tender appears to involve waste collection, refuse, recycling, hazardous waste, or disposal services.

National Environmental Management: Waste Act

Act 59 of 2008

high

Five-year wastepaper collection service for SASSA head office in pretoria

Five-year wastepaper collection service for SASSA head office in pretoria

Municipal Water Tenders: Treatment & Infrastructure Guide (2025)

Waste Management Tenders: Licensing and Compliance

How to Get a Waste Management License: Complete DFFE Guide 2026

How to Build a Tender Costing Sheet for Labour, Materials, Transport and Overheads

Water Supply & Waste Management Industry Profile

Critical Requirements

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

National Environmental Management Act (NEMA)

National Environmental Management: Waste Act

South African Social Security Agency

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