This Tender Has Expired

• Quotation Submissions: Email to [email protected] (mandatory).
• General Enquiries: Email [email protected] or call Silence Suke at 012 392 9380.
• Physical Delivery Address (if required): SAASTA, 211 Nana Sita Street, Pretoria CBD, 0001.
• Reception Hours: 07:45–16:00, Monday to Friday.

• Submit your quotation only via email to: [email protected]. Use RFQ/08/2026-2027 as the reference in the subject line.
• Deadline: 28 May 2026 at 11:00 AM. Late submissions will not be accepted.
• Mandatory documents: Submit all required Standard Bidding Documents (SBD 1, SBD 4, SBD 6.1) and Annexures. Missing any document will result in disqualification.
• Include signed copies of all forms. Unsigned submissions may be rejected.
• Provide correct banking details on your quotation. These must match the details verified on your Central Supplier Database (CSD) registration.
• If no Purchase Order (PO) is received within 14 days of the closing date, consider your quotation unsuccessful.
• No physical submissions are required unless specified otherwise. Follow email instructions strictly.

Evaluation occurs in two stages:

Stage 1: Mandatory Requirements (Pass/Fail)

• Company Profile: Business must be primarily in media buying with 3+ years of continuous operation in this field. Provide a company profile.
• Professional Membership: Must be a member of the Advertising Media Forum. Submit a membership certificate.
• Project Team CVs: Provide at least one CV for each functional area (Account Manager, Media Buyer, Media Monitoring and Evaluation). Each must have 3+ years of experience in their role. CVs must cover all three areas collectively.
• Previous Experience: Submit three (3) signed, dated, and contactable reference letters from different clients for media buying services rendered in the past 3 years. Self-referenced testimonials are invalid.
• Monitoring and Reporting: Provide three (3) examples of reports created for different clients (e.g., campaign performance, ROI). Self-generated reports are invalid.
• Implementation Plan: Demonstrate capacity to deliver within the 8 June – 31 July 2026 timeline. Include a detailed implementation plan with interview schedules.
• Compliance: Must be registered on the Central Supplier Database (CSD), have a valid Tax Clearance Certificate (TCC), and submit a SANAS-accredited B-BBEE Certificate or sworn affidavit.

Stage 2: Price and Preference Points (80/20 System)

• 80 points: Price (lowest bidder scores highest).
• 20 points: NRF-SAASTA-specific goals (e.g., B-BBEE compliance).
• Threshold: Applies to bids valued up to R1,000,000 (VAT inclusive).
• Disqualification: Failure to meet any Stage 1 requirement will exclude your bid from Stage 2.

Scope: Media buying service for a paid radio interview campaign on SABC mainstream radio stations across all nine provinces to promote National Science Month 2026.

Key Deliverables:

• Negotiation: Secure competitive rates and interview slots with targeted SABC radio stations.
• Buying and Placement: Purchase and supervise placement of 30 interview slots per station (total: 270 slots across 9 stations).
• Phase 1 (8–30 June 2026): 10 slots per station, 10 minutes each, weekdays only, during peak times (morning/afternoon drive shows). Goal: Popularise public participation in NSM 2026.
• Phase 2 (1–31 July 2026): 20 slots per station, 20 minutes each, weekdays only, during peak times. Goal: Science content communication.
• Stations: Ukhozi FM, Umhlobo Wenene, Thobela FM, Munghana Lonene FM, Phalaphala FM, Motsweding FM, Ligwalagwala FM, SAFM, Metro FM, 5 FM.
• Monitoring and Reporting:
• Provide a campaign schedule with timelines for booked interviews.
• Track performance against the schedule.
• Submit proof of broadcast (official station logs showing date, time, duration, and a station affidavit confirming adherence to schedule).
• Deliver a Post Campaign Analysis Report (ROI based on Advertising Value Equivalent (AVE), reach, and engagement) within 2 weeks of the final broadcast.
• Meetings: Conduct one online project kick-off meeting with NRF-SAASTA to agree on implementation plan, timelines, and reporting mechanisms.

• Cost Breakdown: Provide a full, itemised cost breakdown on official company letterhead for each line item (e.g., interview slots per station, Post Campaign Analysis Report).
• Additional Costs: List all extra costs (e.g., monitoring fees, report preparation) and specify the conditions under which they apply.
• Pricing Rules:

• All prices must be VAT inclusive (if VAT-registered) and quoted in South African Rand (ZAR).
• No price changes will be accepted after the official Purchase Order (PO) is issued.

• Banking Details: Must match those verified on your Central Supplier Database (CSD) registration. Inconsistencies may result in payment rejection.
• Payment Terms: Payment will only be processed after receipt of an official, signed NRF-SAASTA PO (must include SCM Manager signature, description, quantity, delivery date, and total amount).

• Central Supplier Database (CSD): Must be registered on the CSD. Provide your CSD registration number.
• Tax Clearance: Submit a valid Tax Clearance Certificate (TCC) or your CSD number (e.g., MAAA...).
• B-BBEE Compliance: Provide an original, certified SANAS-accredited B-BBEE Certificate or a sworn affidavit.
• Standard Bidding Documents (SBDs): Complete and sign SBD 1, SBD 4, and SBD 6.1 (as per PPPFA Regulations, 2022).
• Ethics: Prohibited to offer any gifts, hospitality, or benefits (including branded marketing material) to NRF-SAASTA officials.
• General Conditions of Contract: By submitting a bid, you agree to the National Treasury’s General Conditions of Contract (July 2010). Accessible at: www.saasta.ac.za/procurement/openbids.
• No Early Delivery: Do not deliver goods/services before receiving an official NRF-SAASTA Award Letter or PO. Unauthorised deliveries will not be accepted or paid for.