Transport of round logs from hanglip to timbadola sawmill (mpumalanga)

• Purpose: To source a service provider for round log transport in the Entabeni plantation, delivering pine sawlogs using various transport modes.
• The RFQ is volume-based and expires when the value is reached, with no extension.
• You must have sufficient, suitable forestry equipment available immediately upon award.
• Complete Schedule 6 rate sheet with all rates per km/m3/ton (no blanks).
• Vehicles require valid Certificate of Fitness (COF) and licences.
• Using accredited OEM dealers near the operation is recommended.
• Services include timber transport for lead distances up to 90 km, covering shorthaul, direct-to-mill, longhaul, and handling.
• Location: North Region – Entabeni Plantation.
• Product: Pine sawlogs; volumes determined by quoted rates.
• Performance measures include 80% monthly uptime target and a penalty formula for underperformance.

• Closing date: 20 July 2026.
• Closing time: 12:00 PM (noon).
• RFQ validity period: 60 days from the closing date.
• No other dates (briefings, site visits, clarification deadlines) are stated.

• For enquiries: Sibongiseni Mgushelo.
• Email for specification enquiries: [email protected].
• General RFQ email: [email protected] (for submission of quotations).
• Phone: 013 754 2700 ext 2870.
• Cell: 066 479 0612.
• Submission is by email only; no physical address provided.

• Submit your quotation by email only to the address provided.
• Ensure the RFQ number is in the email subject line.
• The quotation must be on your company letterhead and the RFQ document fully completed and signed.
• Late submissions will not be accepted.
• Required returnable documents:

• Fully completed and signed RFQ.
• Official quotation on company letterhead.
• Latest Tax Clearance Certificate.
• Latest B-BBEE Verification Certificate from a SANAS-accredited agency or a sworn affidavit for EME/QSE.
• CSD Report (or MAAA number).
• ID copies of company directors.

• Incomplete submissions will be disqualified.

Must comply with administrative requirements (tax status, registration), mandatory equipment specifications, and not be listed on restricted supplier databases. Disqualification reasons include non-compliant tax status, fraudulent information, false declarations, or failure to quote per specification. Only bids meeting Phase 1 and 2 evaluations proceed to price/B-BBEE scoring.

• Service: Transport of pine sawlogs (round logs) from Hanglip to Timbadola Sawmill in the Entabeni Plantation, Mpumalanga.
• Lead distance: Up to 90 km.
• Transport modes required: Shorthaul (SH), Direct-to-mill (DTM), Longhaul (LH), and Handling (loading).
• Equipment: You must have sufficient, configured forestry equipment available immediately upon award. No waiting period for sourcing.
• Vehicles must have valid Certificate of Fitness (COF) and licences.
• Using accredited original equipment dealers near the operating area is recommended.
• Performance measures:

• Agreed monthly uptime target: 80% for the first three months.
• Uptime penalty formula applies if actual uptime is below target, reducing the payment rate.
• You will receive monthly volume orders; you must sign and acknowledge them and submit daily truck commitments.

• Pricing: Complete Schedule 6 rate sheet with rates per m3/ton for all distances and modes (do not leave blanks). All rates exclude VAT and handling.

• All transport rates exclude handling (e.g., loading, depot handling, offloading, sorting).
• Rates exclude VAT.
• Complete Schedule 6 with all rates per distance and mode (no blank spaces).

• Estimated contract value: R500,000.
• Prices must be firm and include VAT where applicable.
• All transport rates exclude handling costs (loading, offloading, depot handling, sorting, transshipping).
• Fuel adjustments are annual only for handling; other modes may have different fuel percentage adjustments.
• Payment example provided: rates adjusted based on achieved uptime.
• No bid bonds or guarantees mentioned.

• Tax Compliance: Must be verified via CSD or SARS eFiling. Non-compliance leads to 7 working days to rectify, then disqualification.
• B-BBEE: Submit a SANAS-accredited B-BBEE Verification Certificate or a sworn affidavit for EME/QSE.
• CSD Registration: Must be registered on the Central Supplier Database. If not, must register within 7 working days of award.
• Company Registration: Provide proof (e.g., Pty, Trust, CC).
• Directors' ID copies required.
• Joint Ventures must submit a consolidated B-BBEE certificate.
• Other specific goals require CIPC documents, B-BBEE certificates/affidavits, and SA ID documents for verification.

• The 80/20 preference point system applies.
• You must declare company details, registration number, and type.
• By signing, you certify that information is true, points claimed are valid, and you may be required to furnish documentary proof.
• If goals are claimed fraudulently or contract conditions are breached, SAFCOL may disqualify you, recover costs, cancel the contract, restrict you from public sector business for up to 10 years, or refer for criminal prosecution.