This Tender Has Expired

• Closing date and time: 04 June 2026 at 11:00.

• Submission and technical enquiries: Don Mandlazi – Email: [email protected] – Tel: 012 482 8921.
• Technical enquiries: Lebogang Mhlongo – Email: [email protected].
• Only email submissions are accepted.

• Submit your bid by email only to [email protected] by 11:00 on 04 June 2026. Late submissions will be rejected.
• Use the official SBD forms (SBD1, SBD3.1, SBD4, SBD6.1) provided; do not re-type them.
• The successful bidder must sign and return the written contract form (SBD7).
• Provide proof of registration on the Central Supplier Database (CSD) and a valid SARS Tax Compliance Status (TCS) PIN or certificate.
• Failure to meet any mandatory requirement (e.g., tax compliance, CSD registration, correct forms) results in immediate disqualification.
• The project will be delivered in phases; payment is made only after each phase is approved in writing by NRCS.
• Travel costs are borne by the supplier; reimbursement follows the NRCS Travel Policy.
• All supporting documents for disbursements must accompany invoices.
• Payment is based on completed and approved deliverables, not merely on time spent.
• The successful bidder must act as part of NRCS and must not bill for unproductive or duplicated time.
• NRCS may copy, reproduce, and distribute the bid for internal use.
• All intellectual property created under the contract vests with NRCS.
• If the assigned resource leaves, the bidder must replace them with a similarly qualified person, subject to NRCS approval.
• Provide a complete handover of accounts, assets, and documentation at contract end.
• Misrepresentation may lead to disqualification.

• Required returnable documents (to be filed with dividers):

• Schedule 1: Tax compliance status.
• Schedule 2: Business registration and director details.
• Schedule 3: Completed and signed SBD1, SBD3.1, SBD4, SBD6.1.
• Schedule 4: Mandatory requirements.

• All documents must be signed and submitted together.

• Minimum functionality score: 60 out of 100 points. Bidders scoring below 60 are disqualified.
• Functionality is scored on:

• Reference letters from clients for similar services (up to 25 points).
• Comprehensive methodology covering planning, risk assessment, execution, reporting, and innovation (up to 30 points).
• Detailed project plan aligned with the scope of work (up to 20 points).
• Key account manager experience (up to 25 points).

• After functionality, qualified bids are evaluated on price (80 points) and B-BBEE preference points (20 points maximum).
• The 80/20 preference point system applies.
• B-BBEE points: Level 1 (20 points), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0).
• Submit a B-BBEE certificate or sworn affidavit to claim preference points.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and Regulations, 2022, and the General Conditions of Contract.

• Scope: Develop and implement a comprehensive social media growth strategy for NRCS over 24 months.
• Deliverables:

1. Conduct a digital audit and situational analysis of current social media performance.
2. Develop an integrated social media and digital growth strategy, including KPIs, target audiences, content pillars, paid media approach, SEO, and reputation management. Recommend platform expansion (e.g., YouTube).
3. Create and produce high-quality written, graphic, and video content; implement approved monthly content plans.
4. Manage and monitor all approved social media platforms; respond to stakeholder engagement and handle online reputation/crisis communication.
5. Plan, implement, and optimize paid media campaigns within approved budgets.
6. Provide monthly performance reports with analytics and insights; conduct quarterly strategic reviews.
7. Transfer skills and build capacity: deliver training workshops for 4 NRCS marketing staff and provide toolkits.
8. Final project report covering challenges, successes, and recommendations.

• All deliverables must comply with the Terms of Reference and Service Level Agreement.
• Supplier must provide a list of similar contracts awarded in the last five years, including company name, nature of work, value, contact person, and project dates.

• Provide a comprehensive methodology covering planning, risk assessment, execution, reporting, and innovation.
• The methodology should demonstrate understanding of the required services and include all eight deliverables with added value.
• Develop a detailed project plan based on the scope of work, showing how the project will be rolled out, including turnaround times.

• Provide a list of similar contracts awarded in the last five years, including company name, nature of work, contract value, contact person, and project start/end dates. This information is material to the award decision.
• Submit reference letters from clients for similar services, not older than 24 months, on client letterhead.

• All services must conform to the standards specified in the tender.
• The supplier may not disclose contract documents or specifications without NRCS's prior written consent.
• Any disclosed information remains NRCS's property and must be returned after contract completion.
• NRCS may audit the supplier's records related to performance.
• All pre-bidding testing is at the bidder's expense.
• If inspection, testing, or analysis is required, the supplier must allow access; costs for compliant inspections are borne by NRCS, while costs for non-compliant inspections are borne by the supplier.
• Non-conforming services may be rejected and must be replaced at the supplier's cost; NRCS may procure replacements at the supplier's expense if the supplier fails to do so.

• Submit a detailed pricing schedule (SBD 3.1) with a total cost breakdown for each item: digital audit, strategy development, content creation, platform management, paid media, monitoring, skills transfer, reporting, and training workshops.
• Indicate hourly and/or daily rates for Year 1 and Year 2.
• Offer validity: 90 days from the closing date.
• Include all delivery costs and applicable taxes in the bid price.

• Submit a detailed pricing schedule (SBD 3.1) with a total cost breakdown for each of the nine items: digital audit, strategy development, content creation, platform management, paid media, monitoring, skills transfer, reporting, and training workshops.
• Indicate hourly and/or daily rates for Year 1 and Year 2 where applicable.
• Offer must be valid for 90 days from the closing date.
• All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price.
• Payment terms: Invoices with delivery note; payment within 30 days of receipt of a correct invoice.
• Payments are in Rand unless otherwise stated.
• No price variation is permitted except as authorised in the Special Conditions of Contract.

• Tax compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or certificate. If no PIN, provide your Central Supplier Database (CSD) number.
• CSD registration: Provide proof of registration on the CSD, including business registration details and directors.
• B-BBEE: Submit a sworn affidavit or B-BBEE level verification certificate (Level 1-8) to claim preference points.
• Foreign-based suppliers: Complete the questionnaire regarding RSA residency, branch presence, income source, and tax liability; attach proof where applicable.
• No bids from persons in the service of the State, or companies with directors who are state employees, are accepted.
• Failure to provide any required compliance documents results in immediate disqualification.
• Bidders must declare no collusive arrangements, no unauthorized discussions with NRCS officials, and that all information is true. Suspicious bids may be reported to authorities and lead to a ban from public-sector contracts.

• The contract duration is 24 months, subject to performance reviews and a signed Service Level Agreement.
• The supplier must promptly notify NRCS in writing of any delay, its cause, and likely duration.
• NRCS may extend the time for performance with or without penalties.
• Penalties may be imposed for unjustified delays unless an extension is agreed without penalty.
• NRCS retains the right to cancel the contract for breach of conditions.
• All intellectual property rights arising from the project vest with NRCS.
• The supplier must replace any assigned resource who leaves with a similarly qualified person, subject to NRCS approval.
• Complete handover of accounts, assets, and documentation is required at contract end.

• Complete handover of accounts, assets, and documentation at contract end.
• Misrepresentation may lead to disqualification.
• Project delivered in phases; payment upon written approval of each phase.
• Travel costs are borne by the supplier; reimbursement follows NRCS Travel Policy.
• Supporting documents must accompany all invoices.
• Payment is based on approved deliverables only.
• Bidder must act as part of NRCS and must not bill for unproductive or duplicated time.
• NRCS may copy, reproduce, and distribute the bid internally.
• All intellectual property rights vest with NRCS.
• If the assigned resource leaves, the bidder must replace them with a similarly qualified person, subject to NRCS approval.

• Mandatory documents: Proof of CSD registration, completed and signed SBD1, SBD3.1, SBD4, SBD6.1.
• Failure to provide these documents or submit a late quotation results in immediate disqualification.

Tax compliance requirements:

2.1 Bidders must comply with their tax obligations.

2.2 Submit SARS PIN (TCS) for verification of tax status.

2.3 Apply for TCS PIN via SARS e‑filing if not already held.

2.4 A printed TCS certificate may be submitted with the bid.

2.5 For consortia/joint ventures/sub‑contractors, each party must submit its own TCS certificate/PIN/CSD number.

2.6 If no TCS PIN is available but the bidder is registered on the Central Supplier Database, provide the CSD number.

2.7 Bids from persons in the service of the State or companies with such directors are prohibited.