Supply and installation of vr desktop and robotics virtual reality software for 4ir building at mossel bay campus

• Closing date: 10 July 2026.
• Closing time: 11:00.
• Compulsory bid briefing: 08 July 2026 at 13:00 via Microsoft Teams.
• Virtual briefing link: https://teams.microsoft.com/meet/360655996094513?p=uHPilVJ3tObscuF6EN (Meeting ID: 360 655 996 094 513, Passcode: FV7mh7Tp).

• Compulsory bid briefing: 08 July 2026 at 13:00 via Microsoft Teams.
• Join link: https://teams.microsoft.com/meet/360655996094513?p=uHPilVJ3tObscuF6EN.
• Meeting ID: 360 655 996 094 513.
• Passcode: FV7mh7Tp.

• SCM Contact: Sisanda Mpalala (044 884 0359, [email protected]).
• Academic Contact: Brendon Duthie (044 884 0359, [email protected]).
• Submission address: South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George.
• Bid submission email: [email protected].

• Submit bids by the closing date and time: 10 July 2026 at 11:00. Late bids will not be considered.
• Bids must be deposited in the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or emailed to [email protected].
• Use the official bid forms provided; do not retype them.
• Include all required documents: company registration (CIPC), B-BBEE certificate, latest municipal account or valid lease agreement, original tax clearance certificate or PIN, and CSD registration number.
• Complete all SBD forms, bid conditions, and the price schedule with a detailed breakdown.
• Submit a company profile and two reference letters from previous clients for similar services.
• Failure to include all documents may result in disqualification.
• Consortiums must submit the same documents for all involved companies.

• Preference points system applies (80/20 or 90/10).
• Points awarded for price and specific goals.
• Submit B-BBEE certificate or sworn affidavit for preference points.

Mandatory Compliance:

• Valid tax compliance (SARS TCS PIN or CSD number).
• B-BBEE certification (or sworn affidavit for EMEs/QSEs).
• Company registration with CIPC/CIPRO.
• No outstanding municipal rates/taxes or SARS debts.
• No prior convictions for corrupt/fraudulent practices.
• Not listed on the Register for Tender Defaulters or National Treasury’s central database of restricted suppliers.

• Supply and install VR Desktop and Robotics Virtual Reality Software Services for the 4IR Building at Mossel Bay Campus.
• Equipment:

• 2x VR All-in-One (AIO) Desktop 27" HD stereoscopic display (includes tracking glasses, non-tracking glasses, stylus, and power adapter).
• Features: 4K 2D/3D switching, eye-tracking technology, and multi-user collaboration.

• Software (3-year licenses):

• Industrial Robotics Expert VR Software: Features offline programming, collision/cycle time analysis, safety assessment, and digital twin synchronization.
• Automotive Construction VR Software: Features virtual prototyping, assembly/ergonomic simulation, and virtual crash testing.

• Supplier Responsibilities:

• Delivery to Mossel Bay Campus.
• Installation and commissioning of all equipment.
• Software installation.
• Training and ongoing support.
• Submission of company profile and two reference letters.

• Variation orders: For changes not exceeding 15% of original contract value, supplier may be instructed to deliver goods or services as is. For measurable quantities, unit price reductions may be requested, accepted if no price escalation.

• Supplier must provide a company profile detailing background and relevant experience.
• Submit two reference letters from previous or current clients confirming successful delivery of similar goods/services.
• Key personnel qualifications are not explicitly detailed beyond general experience requirements.

• Pre-bidding testing is at the bidder's cost.
• Purchaser may inspect, test, and analyze goods at the supplier's premises at reasonable hours.
• If inspections are required but not specified, purchaser will arrange and pay if goods comply; supplier pays if goods do not comply.
• Non-compliant goods may be rejected and must be replaced at supplier's cost and risk.

• Submit a detailed price declaration form with total sum inclusive of VAT and delivery.
• Prices must remain fixed for 90 days.
• Tax obligations: foreign suppliers responsible for taxes outside RSA; local suppliers responsible until delivery.
• Tax compliance is mandatory for contract award.

• Prices must be quoted in Rand, inclusive of VAT and delivery costs.
• Submit a detailed price declaration form with the total sum in numbers and words.
• Prices must remain fixed for 90 days from submission.
• Payment terms: Invoices must be submitted by the 1st business day of the month for payment by the end of that month.
• Payments made via electronic transfer; no penalty interest on late documentation.
• Tax obligations: Foreign suppliers are responsible for taxes outside RSA; local suppliers are responsible until delivery.

• Mandatory documents:

• Company registration (CIPC).
• B-BBEE certificate (SANAS accredited) or sworn affidavit (EMEs/QSEs).
• Latest municipal account or valid lease agreement.
• Original tax clearance certificate or printed certificate with PIN.
• CSD registration number.

• Tax compliance: Must provide a valid SARS TCS PIN or CSD number.
• Disclosure: Submit SBD forms (Declaration of Interest, Past SCM Practices, Independent Bid Determination).
• Restrictions: No bids from persons in the service of the state or companies with directors in state service.

• Warranty: Goods must be new/unused. Valid for 12 months after delivery or 18 months after shipment, whichever is earlier.
• Payment: Invoices with delivery notes required; payment within 30 days in Rand.
• Prices: Fixed as per bid unless authorized adjustments occur.
• Variation orders: Changes up to 15% of original contract value may be instructed without price escalation.
• Assignment/Subcontracting: Requires prior written consent; subcontracts must be notified.
• Delays: Supplier must notify purchaser; extensions may be granted with/without penalties.
• Penalties: Deductions for delays based on prime interest rate; termination possible.
• Termination: For default, corruption, or fraudulent practices; may include restrictions from public sector business for up to 10 years.
• Force Majeure: No liability for delays due to unforeseen events beyond control.
• Dispute resolution: Mutual consultation, then mediation, then South African courts.
• Liability: Limited to contract price, excluding indirect losses, except for criminal negligence.
• Governing law: South African law, English language.
• Taxes: Supplier responsible for all taxes until delivery; tax compliance required for award.
• Amendments: Must be in writing and signed.
• Restrictive practices: Collusive bidding prohibited; may be referred to Competition Commission.

• Submit company registration form (CIPC).
• Submit B-BBEE certification.
• Submit latest municipal account or valid lease agreement.
• Submit original tax clearance certificate or printed certificate with PIN.
• Provide CSD registration number.
• Payment terms: invoices by 1st business day of month for payment by month-end; electronic transfer; no penalty interest.
• Contract period: once-off service delivery.

• Deliver equipment and software to Mossel Bay Campus.
• Install, commission, and make all 4IR equipment operational.
• Install all software applications.
• Provide training and ongoing support.
• Submit a company profile and two reference letters.
• Special conditions: submit company registration, B-BBEE certificate, municipal account/lease, tax clearance, CSD number.