Supply and delivery of plasson pipe fittings stock items (36-month as-and-when-required contract)

Tender documents available from: 13 October 2026 (e-Tender Portal).

Closing date and time: 13 November 2026 at 12:00.

No compulsory briefing or site visit is mentioned.

Bidding procedure enquiries (SCM):

• Contact: Mr N. Zulu
• Role: Finance (SCM)
• Telephone: 034 9822 133 ext 2277
• Email: [email protected]

Technical information enquiries:

• Contact: Mdu Ntombela
• Role: Corporate Services
• Telephone: 034 9822 133 ext 2325
• Email: [email protected]

General SCM enquiries:

• Email: [email protected]

Submission address (tender box):

Ground floor, Abaqulusi Local Municipality

Corner of High Street and Mark Street

Vryheid, 3100

Postal address:

Abaqulusi Municipality

PO Box 57

Vryheid, 3100

Submission method: sealed envelope deposited in the tender box at ground floor, Abaqulusi Local Municipality, corner of High Street and Mark Street, Vryheid 3100.

Closing date and time: 13 November 2026 at 12:00.

Documents must be clearly marked: “SUPPLY AND DELIVERY OF PLASSON PIPES FITTINGS STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/650”.

Tender documents are self-downloaded from the e-Tender Portal (www.e-tenders.gov.za) from 13 October 2026.

Non-refundable bid fee: R2 000.00 payable to Abaqulusi Municipality; electronic copies incur an administration cost of R1 500.00 (bidder prints own document). Proof of payment required at collection and submission.

Returnable forms (all must be completed, signed and submitted):

• MBD 2: Tax Clearance Certificate Requirements – confirms tax compliance.
• MBD 3.1: Pricing Schedule – Firm Prices – only firm prices accepted; escalation percentages for Year 2 and Year 3 must be provided.
• MBD 4: Declaration of Interest – discloses state employment or relationships.
• MBD 6.1: Preference Points Claim – claims specific-goal points under the 80/20 system.
• MBD 7.1: Contract Form (Form of Offer and Acceptance) – signed by successful bidder and municipality.
• MBD 8: Declaration of Past Supply Chain Management Practices – declares no restrictions, fraud, corruption or contract failures.
• MBD 9: Certificate of Independent Bid Determination – certifies no collusion.
• Proof of payment of bid fee.
• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or Tax Clearance Certificate.
• Certified B-BBEE Certificate (SANAS-accredited) or original Sworn Affidavit from Commissioner of Oaths.
• Certified current municipal account (water/electricity/rates) not older than three months, or lease agreement.
• Certified copies of identity documents of all directors and owners.
• SABS Approved Certificate.
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders demonstrating supply and delivery experience.

Disqualification risks: late submission; incomplete or unsigned returnable forms; failure to provide any mandatory document; non-compliance with tax or CSD requirements; bids from persons in the service of the state.

Evaluation stages:

1. Completeness and responsiveness check (mandatory documents and forms).
2. Functionality scoring (minimum qualifying threshold not stated; bidders scored on three criteria):

• Company experience (appointment letters): 0–1 letters = 5 points; 2–3 letters = 10 points; 4–5 letters = 20 points (maximum 20).
• SABS Approved Certificate: 20 points (certificate must be submitted, not a plan).
• Financial capability (bank rating): A = 20 points; B = 15 points; C = 10 points (maximum 20).

Total functionality points = 60.

3. Price and Specific Goals (80/20 preference point system):

• Price: 80 points (lowest acceptable tender formula).
• Specific Goals: 20 points allocated as:

• Previously disadvantaged individuals: 10 points.

• Empowerment of local-based service providers: 10 points.

Total adjudication points = 100.

Bid validity: 90 days from closing date.

The municipality reserves the right not to accept the lowest bid or any bid, and may accept a part of a bid.

Scope: Supply and delivery of Plasson pipes fittings stock items as per listed sizes for a period of 36 months (as and when required).

Delivery point: Abaqulusi Local Municipality, Vryheid.

All delivery costs must be included in the bid price.

Items (part numbers and descriptions):

• W000190 Clamps saddles 250mm x 1 1/2"
• W000739 Plasson saddles 75mm x 75
• W000747 Plasson saddles 75mm x 1"
• W000337 Plasson saddles 200mm x 75mm (3")
• W001330 Plasson saddles 50mm x 3/4"
• W001387 Plasson saddles 32mm x 1"
• W001298 Saddles clamp 90mm x 40mm
• W001435 Plasson saddles 315mm x 2"
• W001972 Saddles clamp 90mm x 2"
• W002180 Plasson saddles 90mm x 3/4"
• W002277 Plasson saddles 90mm x 1.5
• W002870 Plasson saddles 160mm x 2"
• W003401 Plasson saddles 110mm x 1 1/2"
• W004235 Plasson saddles 90mm x 2"
• W003136 Plasson saddles 315mm x 3"
• W003514 Plasson saddles 50mm x 1"
• W003538 Plasson saddles 110mm x 3/4"
• W003697 Plasson saddles 63mm x 3/4"
• W004109 Saddles UPVC 160mm x 20mm
• W004211 Plasson saddles 90mm x 1"
• W004099 Saddles UPVC 160mm x 50mm (2")
• W004846 Plasson saddles 200mm x 50mm
• W004532 Saddle 110mm x 50mm tap
• W003376 Saddle clamps 75mm A/C x 0.75
• W004645 250mm x 2" alprene saddles (Plasson)
• W000217 Plasson saddles 315mm-50mm

Escalation percentages for Year 2 and Year 3 must be quoted.

Pricing schedule requires: brand/model, country of origin, specification compliance, delivery period, delivery basis.

SABS Approved Certificate mandatory (certificate, not a plan).

Company experience evaluated via appointment letters or purchase orders for supply and delivery:

• 0–1 letters = 5 points
• 2–3 letters = 10 points
• 4–5 letters = 20 points (maximum)

No minimum years of experience or key personnel qualifications are specified.

Reference letters or purchase orders must be submitted as proof.

Quality management is addressed through GCC clause 5 (Use of contract documents and information; inspection) and clause 8 (Inspections, tests and analysis).

SABS Approved Certificate is a mandatory functionality requirement (20 points), confirming product compliance with South African Bureau of Standards specifications.

No additional quality management systems, ISO certifications or quality plans are specified.

Pricing schedule (MBD 3.1) requires firm prices for each listed item (27 part numbers).

Escalation percentages for Year 2 and Year 3 must be quoted.

Subtotal, VAT and Total to be calculated.

All delivery costs included in bid price.

Brand/model, country of origin, specification compliance, delivery period and delivery basis to be declared.

Only firm prices accepted; non-firm prices (including exchange-rate variations) not considered.

Pricing: firm prices only (non-firm prices, including exchange-rate variations, not accepted).

Escalation percentages for Year 2 and Year 3 must be provided.

All prices inclusive of VAT and all applicable taxes.

Bid validity: 90 days from closing date.

No bid security, performance bond, guarantee or retention percentage is specified in the document.

Payment terms: not detailed beyond General Conditions of Contract clauses 16 (Payment) and 17 (Prices).

Financial capacity: bank rating used for functionality scoring (A = 20, B = 15, C = 10 points).

Proof of bank rating (A, B or C) must be submitted.

Bid fee: R2 000.00 (non-refundable) or R1 500.00 administration cost for electronic copy.

Eligibility and mandatory compliance:

• Central Supplier Database (CSD) registration: detailed CSD report required; no award to unregistered bidders.
• Tax compliance: SARS TCS PIN or valid Tax Clearance Certificate (original); each JV/consortium party must submit separate proof.
• B-BBEE: certified B-BBEE certificate from SANAS-accredited verification agency or original sworn affidavit from Commissioner of Oaths; required to claim specific-goal points.
• Company registration: valid copy of company registration document (CIPC).
• Municipal account: certified current water/electricity/rates account not older than three months, or lease agreement.
• Identity documents: certified copies of IDs of all directors and owners.
• SABS Approved Certificate: mandatory (certificate, not a plan).
• Bank rating: proof of rating A, B or C.
• Experience: reference letters or purchase orders for supply and delivery.
• Municipal Database: service providers should be on the Abaqulusi Municipal Database (forms available at SCM office or municipal website).
• No awards to persons in the service of the state, or where any director/manager/principal shareholder/stakeholder is in the service of the state.
• No awards to advisors/consultants contracted with the municipality.
• Foreign suppliers must complete the Pre-Award Questionnaire (Part B:3).
• All Municipal Bidding Documents (MBDs) must be fully completed and signed; failure to do so results in automatic disqualification.

B-BBEE evidence required: certified B-BBEE certificate from SANAS-accredited verification agency or original sworn affidavit from Commissioner of Oaths.

Specific Goals under the 80/20 preference point system (20 points total):

• Previously disadvantaged individuals: 10 points.
• Empowerment of local-based service providers: 10 points.

Points claimed via MBD 6.1; documentary proof must be submitted to substantiate claims.

Failure to submit B-BBEE evidence results in zero points for Specific Goals (not disqualification, but loss of preference points).

Contract governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract.

Key GCC clauses included: Definitions, Application, General, Standards, Use of contract documents and information, Patent rights, Performance security, Inspections/tests/analysis, Packing, Delivery and documents, Insurance, Transportation, Incidental services, Spare parts, Warranty, Payment, Prices, Contract amendments, Assignment, Subcontracts, Delays in supplier’s performance, Penalties, Termination for default, Dumping and countervailing duties, Force Majeure, Termination for insolvency, Settlement of disputes, Limitation of liability, Governing language, Applicable law, Notices, Taxes and duties.

Contract form (MBD 7.1) must be signed in duplicate by successful bidder and municipality.

Successful bidder must provide bonds, guarantees, proof of insurance and other documentation within two weeks of receiving the completed agreement.

Agreement comes into effect on date the tenderer receives a fully completed original copy.

Contract period: 36 months (as and when required).

No specific liquidated damages, penalty rates or retention percentages are stated in the extracted text.

Special conditions:

• Non-refundable bid fee of R2 000.00 (R1 500.00 administration cost for electronic copy); proof of payment required at collection and submission.
• Tender documents self-downloaded from e-Tender Portal (www.e-tenders.gov.za) from 13 October 2026.
• Bids must be submitted on the original documentation provided; no re-typing allowed.
• Late bids not accepted.
• Municipality reserves the right to withdraw the invitation, re-advertise, reject any bid, or accept a part of a bid.
• Municipality does not bind itself to accept the lowest bid or award to the highest-scoring bidder.
• No awards to persons not on CSD, in service of the state, or with directors/shareholders in service of the state.
• No awards to advisors/consultants contracted with the municipality.
• All MBD forms must be fully completed; incomplete documents lead to automatic disqualification.
• Service providers should be on the Municipal Database.

Minimum mandatory requirements (failure to submit any results in disqualification):

• Proof of payment of bid fee (R2 000.00 or R1 500.00 for electronic copy).
• Detailed CSD registration report.
• Valid company registration document.
• SARS PIN or Tax Clearance Certificate.
• Certified B-BBEE Certificate (SANAS-accredited) or original Sworn Affidavit from Commissioner of Oaths.
• Certified current municipal account (water/electricity/rates) not older than three months, or lease agreement.
• Certified copies of identity documents of all directors and owners.
• SABS Approved Certificate.
• Proof of bank rating (A, B or C).
• Reference letters or purchase orders for supply and delivery experience.
• All MBD forms (2, 3.1, 4, 6.1, 7.1, 8, 9) fully completed and signed.
• Registration on Abaqulusi Municipal Database (forms available at SCM office or website).
• No awards to persons in the service of the state or with directors/shareholders in the service of the state.
• No awards to advisors/consultants contracted with the municipality.

Additional evaluation detail:

• Bids evaluated on Completeness, Responsiveness, Functionality, then Price and Specific Goals.
• Functionality scoring (60 points total): Company Experience (20), SABS Certificate (20), Financial Capability (20).
• No minimum functionality threshold stated.
• Price and Specific Goals: 80/20 split (Price 80, Specific Goals 20).
• Specific Goals breakdown: Previously disadvantaged individuals (10), Empowerment of local-based service providers (10).
• Bid validity: 90 days from closing date.