Supply and delivery of vj couplings stock items (36 months) - abaqulusi local municipality tender 8/2/1/651

Document availability: 13 October 2026 from E-tender Portal (www.e-tenders.gov.za)

Closing date and time: 13 November 2026 at 12:00

Tender validity: 90 days after closing date

No compulsory briefing or site visit stated

SCM enquiries:

• Name: N. Zulu
• Department: Finance (SCM)
• Telephone: 034 9822 133 ext 2277
• Facsimile: 034 9821 939
• Email: [email protected]

Technical enquiries:

• Name: Mdu Ntombela
• Department: Corporate Services
• Telephone: 034 9822 133
• Facsimile: 034 9821 939
• Email: [email protected]

General SCM email: [email protected]

Submission address:

AbaQulusi Local Municipality

Ground floor tender box

Corner of High Street and Mark Street

Vryheid 3100

Delivery address:

Abaqulusi Local Municipality at Vryheid

Submission method: physical deposit in the municipal tender box

• Venue: ground floor, AbaQulusi Local Municipality, corner of High Street and Mark Street, Vryheid 3100
• Closing: 13 November 2026 at 12:00
• Packaging: sealed envelope clearly marked "SUPPLY AND DELIVERY OF VJ COUPLINGS STOCK ITEMS AS PER SIZES, over 36 months. Tender NO: 8/2/1/651"
• Validity period: 90 days after closing date

Returnable forms required:

• MBD 3.1 (Pricing Schedule — Firm Prices): completed pricing for all line items
• MBD 4 (Declaration of Interest): discloses state employment and relationships with evaluators
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and local preference points under 80/20 system
• MBD 7.1 (Contract Form): signed written contract by successful bidder
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no restrictions, corruption convictions, or contract terminations
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price-fixing

Bid fees:

• Non-refundable bid fee: R 2 000.00 payable to AbaQulusi Municipality
• Electronic copies (self-printed): R 1 500.00 administration cost only
• Proof of payment required at collection and submission

Disqualification risks:

• Late submission
• Incomplete mandatory forms
• Failure to attach proof of payment
• Not registered on Central Supplier Database
• In service of the state (bidder or any director/shareholder)
• Advisor or consultant contracted with the municipality

Evaluation stages: Completeness → Responsiveness → Functionality → Price and Specific Goals

Preference point system: 80/20 (price 80 points, specific goals 20 points)

• Applicable for contracts up to R50 million

Functionality scoring (maximum 60 points, minimum threshold not stated):

• Company experience (reference letters or purchase orders for supply and delivery): 20 points
• 0–1 letters: 5 points
• 2–3 letters: 10 points
• 4–5 letters: 20 points
• SABS Approved Certificate: 20 points (certificate required, not plan)
• Financial capability (bank rating): 20 points
• Rating A: 20 points
• Rating B: 15 points
• Rating C: 10 points

Specific goals (20 points total):

• Previously disadvantaged individuals: 10 points
• Empowerment of local based service providers: 10 points

Price scoring: 80 points (lowest acceptable bid basis)

General:

• Municipality does not bind itself to lowest bid or highest points scorer
• Right to accept any bid or part thereof, or reject all bids

Scope: Supply and delivery of VJ couplings stock items as and when required over 36 months

Line items (quantity 1 each, unit prices required):

• W001122: VJ max adaptor 88–102 mm
• W000256: VJ coupling 108–128 mm (for 110 mm pipe)
• W001154: VJ coupling 159–182 mm
• W001499: VJ coupling max fit black 302–218 mm
• W002221: VJ coupling 398–429 mm (pump line)
• W002486: Step coupling 391–407 / 417–437 mm
• W000680: VJ coupling 391–407 mm (short)
• W004765: Ranger couplings 344–360 mm
• W001450: Coupling step 391–407 x 417–437 mm
• W000224: VJ coupling A/C to UPVC 250 mm
• W001563: VJ step coupling 374–391 (396–406 UPVC-A/C)
• W001003: VJ couplings 272–289 mm
• W001394: Step coupling 302–318 x 334–350 mm
• W000376: UPVC to A/C Viking Johnson 400–382 mm
• W002007: VJ couplings steel 378 x 378 mm
• W001482: VJ Ranger step couplings 315–332 mm
• W001891: VJ couplings straight 509–523 mm
• W000866: VJ couplings size 75 mm (74–90 mm)
• W000401: VJ coupling UPVC to A/C Viking 400–396 mm
• W000183: VJ coupling AQ-400/2 AC pipe
• W000489: UPVC to A/C Viking Johnston 400–412 mm
• W002906: Ranger coupling 800 x 800 mm
• W002478: Step couplings 218–235 mm
• W004981: Step coupling 343 AC to 315 mm UPVC
• W003619: VJ coupling 205–252 mm
• W004028: VJ step couplings 400–450 mm
• W003263: VJ couplings 150–170 mm
• W003017: VJ couplings 88–103 mm (75 mm pipes)
• W001740: VJ couplings 250 mm
• W003916: VJ coupling size 390–410 mm UPVC
• W001556: VJ couplings 200 mm (218–235) 200 mm pipes
• W003489: VJ coupling 315 mm PVC x 328 mm
• W002077: Step coupling VJ UPVC – AC 235 x 289 mm
• W005015: VJ coupling 59–78 mm
• W004123: Step couplings 192–210 / 250–267 mm
• W001108: VJ coupling 200 mm for UPVC pipe
• W000352: 302–318 Adaptor VJ Range coupling

Pricing requirements:

• Firm prices only; non-firm prices rejected
• All delivery costs included in bid price
• Delivery at prescribed destination: Abaqulusi Local Municipality at Vryheid
• Brand, model, country of origin, and compliance with specifications must be stated
• Delivery period must be indicated
• Escalation percentages required for Year 2 and Year 3

Company experience: reference letters or purchase orders for supply and delivery of goods required.

• 0–1 letters: 5 functionality points
• 2–3 letters: 10 functionality points
• 4–5 letters: 20 functionality points

Key personnel: certified copies of identity documents of directors and owners required.

SABS Approved Certificate required for all offered goods. Certificate must be submitted, not a plan. Non-compliant offers must indicate deviations.

MBD 3.1 Pricing Schedule — Firm Prices (Purchases) required.

• Firm prices only; non-firm prices and exchange-rate variations rejected
• All applicable taxes included
• Delivery costs included in bid price
• Delivery to Abaqulusi Local Municipality at Vryheid
• Brand, model, country of origin, specification compliance, and delivery period must be stated
• Escalation percentages required for Year 2 and Year 3
• 36 line items of VJ couplings, each quantity 1, with unit prices and totals required

Pricing format: firm prices only (MBD 3.1); non-firm prices and exchange-rate variations rejected

• All applicable taxes included in bid price (VAT, PAYE, income tax, UIF, SDL)
• Separate pricing schedule required if multiple delivery points

Bid fees:

• Non-refundable bid fee: R 2 000.00
• Electronic copy administration cost: R 1 500.00

Payment terms: not specified beyond standard GCC clause 16

Financial capacity requirements:

• Bank rating required: A, B, or C
• Certified current municipal account (water/electricity/rates) not older than three months, or lease agreement

Bonds/guarantees/retention: not specified in tender-specific terms

Price validity: 90 days from closing date

CSD registration: mandatory; no award without Central Supplier Database registration

Tax compliance:

• SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required
• CSD number acceptable where no TCS available
• Foreign suppliers: complete pre-award questionnaire (Part B:3); exempt from TCS if no RSA presence, branch, permanent establishment, income source, or tax liability
• Joint ventures/consortia/sub-contractors: each party submits separate TCS/CSD

B-bbee:

• Certified B-BBEE certificate from registered accountant, or original sworn affidavit from Commissioner of Oaths required
• Used to claim preference points under specific goals (previously disadvantaged individuals; local based service providers)

Company registration:

• Valid copy of company registration document required

Professional/technical certifications:

• SABS Approved Certificate mandatory (20 functionality points; certificate not plan)

Municipal compliance:

• Certified current municipal account (water/electricity/rates) not older than three months, or lease agreement
• No outstanding municipal rates/taxes or charges in arrears for more than three months

Identity verification:

• Certified copies of identity documents of directors and owners required

State service exclusion:

• No award to bidders in service of the state, or with directors/managers/principal shareholders/stakeholders in state service
• No award to advisors or consultants contracted with the municipality

Other:

• Reference letters or purchase orders as proof of company experience
• Proof of bank rating (A, B, C)

Standard GCC clauses apply: definitions, standards, use of documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, amendments, assignment, subcontracts, delays, penalties, termination for default, dumping/countervailing duties, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language, applicable law, notices, taxes and duties.

Contract form: MBD 7.1 to be signed in duplicate by successful bidder and purchaser.

Tender validity: 90 days from closing date.

Evaluation stages: completeness, responsiveness, functionality, then price and specific goals.

Preference points: 80/20 system (80 price, 20 specific goals).

Functionality (60 points):

• Company experience: 20 points (0–1 references: 5; 2–3: 10; 4–5: 20)
• SABS Approved Certificate: 20 points
• Financial capability (bank rating): 20 points (A=20, B=15, C=10)

Specific goals (20 points):

• Previously disadvantaged individuals: 10 points
• Local based service providers: 10 points

No minimum qualifying score stated. Municipality reserves right to reject any or all bids.