T2027-01Services: ProfessionalOfficial Source: eTendersSource-Backed TenderDocument-Backed

Rural road asset management systems (rrams) implementation – 3-Year contract

Issuing Organization

Umzinyathi District Municipality

Location

KwaZulu-Natal

Closing Date

14 Aug 2026

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Tender Type

Request for Bid(Open-Tender)

Delivery Location

39 Victoria Street - Endumeni - Dundee - 3000

Organization Type

GOVERNMENT

Published

15 Jul 2026

OCDS Reference

ocds-9t57fa-162376

Summary

The umzinyathi district municipality invites qualified service providers to implement a rural road asset management system (rrams) over a three‑year period. Bids will be evaluated in two stages: first on functionality (minimum 70 points) covering key personnel, professional indemnity insurance, and proven track record with reference letters; then on the 80/20 preferential point system. Submissions must be delivered in a sealed envelope to the municipal tender box by 14 august 2026 at 12:00.

Key Requirements

Submit completed tender documents in a sealed envelope clearly marked with the reference T2027-01 and deposit it in the tender box at Princess Magogo Building, 39 Victoria Street, Dundee 3000 by 14 August 2026 at 12:00; late, posted, faxed, or emailed bids are not accepted.
Achieve a minimum of 70 points on the functionality evaluation: Key Personnel (Project Engineer/Manager, Transport Engineer/Project Administrator, GIS Practitioner) – 30 points; Professional Indemnity Insurance – 10 points; Appointment and Reference Letters demonstrating RRAMS or similar municipal project experience – 60 points.
Provide appointment letters and corresponding reference letters on client letterhead to prove track record in Rural Road Asset Management Systems for local government.
Ensure the tender remains valid for 120 days from the closing date.
Bidders who pass the functionality stage will be assessed using the 80/20 Preferential Point System per the Council’s Supply Chain Management Policy.
Tender documents are available from 14 July 2026 on the e‑tender portal (www.etenders.gov.za) and the municipal website (www.umzinyathi.gov.za).
If using a courier, the documents must be placed directly into the tender box, not handed to any municipal employee.

Tender Description

Appointment of a service provider for the implementation of rural road asset management systems (rrams) for a period of (3) three years

Briefing Session

Date & Time

Friday, 14 August 2026 - 12:00

Venue

null

Industry Classification

Categories

Services: Professional

Procurement Type

Request for Bid(Open-Tender)

Delivery Location

39 Victoria Street - Endumeni - Dundee - 3000

AI Document AnalysisMethodology1 document

Important Dates

15 Jul

2026

PUBLICATION

Tender Published

Tender was published

14 Aug

2026

DEADLINE

Closing Date

Tender closing date

Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.

7 rules

These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.

Tender Documents (1)

ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf

Umzinyathi District Municipality seeks a service provider to implement a Rural Road Asset Management System (RRAMS) for a three-year period. The tender involves a two-stage evaluation process: functionality assessment followed by preferential scoring for qualified bidders.

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DocumentADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdfReview complete

Important Dates

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

Tender documents available from: 14 July 2026.
Closing date and time: 14 August 2026 at 12H00.

Contact Information

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

For general enquiries: Mr. N Sithole, Tel: 034 219 1500, Email: [email protected] (during office hours).
For Supply Chain Management enquiries: Mr. Kwanda Ngubane, Tel: 034 219 1500, Email: [email protected].

Submission Guidelines

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

Submit completed tender documents in a sealed envelope.
Clearly mark the envelope with the tender reference: T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.
Deposit the sealed envelope in the official tender box located at the reception area, Princess Magogo Building, 39 Victoria Street, Dundee 3000.
Submission deadline is 14 August 2026 at 12H00. Late submissions will not be considered.
Do not submit via post, facsimile, or email.
If using a courier service, ensure the documents are deposited directly into the tender box and not handed to any municipal employee.
Tenders must remain valid for 120 days from the closing date.

Returnable Documents

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

Courier deliveries must be placed directly into the tender box, not handed to any municipal employee.

Evaluation Criteria

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

Suitable, qualified, and professional service providers with experience in Rural Road Asset Management Systems or similar local government projects. Must score minimum 70 points on functionality to proceed to 80/20 preferential evaluation stage.

Technical Specifications

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

The tender is for the appointment of a service provider to implement a Rural Road Asset Management System (RRAMS).
The contract period is three (3) years.
The service provider must be suitable, qualified, and professional.
Key personnel requirements include a Project Engineer or Manager, a Transport Engineer or Project Administrator, and a GIS Practitioner.

Experience & Qualifications

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf

Key Personnel (Project Engineer/Manager, Transport Engineer/Project Administrator, GIS Practitioner) are evaluated (30 points).
Professional Indemnity Insurance is required (10 points).
Proven track record in Rural Road Asset Management Systems or similar projects for local government is required, evidenced by appointment letters and reference letters on client letterhead (60 points).

Compliance Requirements

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

Bidders must provide appointment letters and corresponding reference letters on client letterhead to prove track record in Rural Road Asset Management Systems or similar projects for municipalities.
The 80/20 Preferential Point System will be applied in the second evaluation stage, as per the Council's Supply Chain Management Policy.

Special Conditions

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf (TENDER)

The municipality reserves the right not to appoint the lowest bidder, not to proceed with the tender, or not to accept any bid or part thereof.
Submitted tenders must remain valid for 120 days from the closing date.

Section

Source: ADVERT T2027-01 APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPLEMENTATION OF RURAL ROAD ASSET MANAGEMENT SYSTEMS (RRAMS) FOR A PERIOD OF (3) THREE YEARS.pdf

Bidders must score a minimum of 70 points on functionality criteria to qualify for the second evaluation stage using the 80/20 Preferential Point System.