Northern Cape Tenders

Returnable documents: not specified in the provided text.

• Submit a single sealed envelope containing the completed tender document (form of offer and acceptance) and all required returnable schedules. • Envelope must be addressed to the city of cape town, include the tender reference (284G/2025/26) and closing date, and be placed in tender box NO. 192 at the civic centre, 12 hertzog boulevard, 2nd floor (concourse level). • If the envelope is too large or the box is full, obtain alternative submission instructions from the tender distribution office – responsibility lies with the tenderer. • A non‑refundable tender fee of r200 is payable only for a hard‑copy of the tender document; NO fee is required for electronic downloads. • Required returnable documents (see schedule f) include: declaration of interest – state employees, declaration of past SCM practices, proposed deviations and qualifications, certificate of authority for jvs/consortia, tax compliance status pin, etc. Failure to provide any will render the tender non‑responsive. • Samples of the oil/lubricants must be supplied as per the specifications; the city may test samples at the tenderer’s cost. Failure of the sample test will lead to disqualification. • The tender must be signed by an authorised representative; joint‑venture submissions must include a founding agreement and indicate the lead partner. • Late submissions will be rejected. The city may reject or cancel the tender at any time before contract formation.

- Submit bids **electronically only** to: **[email protected]**. Do not copy the buyer or any other acsa employee on the email. - **Deadline**: 06 july 2026 at **14:00 (sast)**. Late bids will be **rejected and returned unopened**. - Use **official forms provided** (do not re-type). Submit in the manner prescribed in the bid document. - Submit **during working hours (monday–friday)**. Complete the **bid register** on submission, including: - name of the tendering entity. - Name and contact details of the person submitting. - Return **all returnable documents** in full, either: - electronically (if issued in electronic format), **or** - hard copy: **1 original + 1 copy**, plus a **USB flash drive** for electronic formats. - **Packaging**: seal each package as **"original"** or **"copy"**. Label the outside with: - employer’s address. - Bid reference: **kimb RFQ 5609**. - Tenderer’s name and contact address. - **NO alternative bids** will be considered. - **NO telegraphic, telephonic, telex, facsimile, or other email submissions** (only the specified email is accepted). - **Proof of posting is not proof of delivery**. - **Tender validity period**: **12 weeks (84 days)** from closing date. Employer may request an extension. - **Non-responsive bids** (incomplete, unsigned, or materially deviating) will be **rejected**. - **Disqualification risks**: corrupt/fraudulent practices, material deviations, or failure to meet mandatory criteria.

• Submit one sealed envelope marked with the bid name, bid number and bid description. • Deliver the envelope to the tender box on the ground floor, 24 hertzog street, hartswater, by 12:00 pm on 16 july 2026. • Mandatory (section a) documents – any missing item results in immediate disqualification: 1. Signed form of offer and acceptance 2. Completed pricing schedule (black, non‑erasable ink) 3. Mbd 1 – invitation to bid 4. Mbd 4 – declaration of interest 5. Mbd 6.1 – Preference point claim form (ppr 2022) 6. Mbd 8 – declaration of past SCM practices 7. Mbd 9 – certificate of independent bid determination 8. Schedule 1a – authority of signatory (company resolution / poa) 9. Schedule 1b – compulsory enterprise questionnaire 10. Proof of registration with the legal practice council (lpc) 11. Active registration on the central supplier database (csd) with maaa number 12. Valid SARS tax compliance status (tcs) pin (electronic verification) 13. Municipal rates & taxes account (or lease/tribal‑authority letter) not in arrears >3 months 14. Every page of the bid document initialed by the authorised signatory 15. Legal practice council certificate 16. Signed jv agreement (if consortium/joint venture) • section b documents are required for functionality scoring and/or preference points (e.g., Appointment letters, reference letters, cvs). • Section c documents may be requested after closing; non‑submission does not disqualify but may affect award. • NO faxed, emailed or late submissions will be accepted. • Enquiries – technical: ms m. Taaibos, 053 474 9700, [email protected]; Supply‑chain: mrs m. Viljoen, 053 474 9700, [email protected]. • Bids remain valid for 90 days.

- Submit a paper copy of the pricing schedule (annexure a3) as part of the bid proposal. Complete IT electronically first, then print and sign all copies. - Use the provided excel workbook template (NCDSAC-001-2026/27). do not alter the spreadsheet structure, formatting, or any cells other than the green-highlighted input cells (c5–c376). - The template auto-calculates year 2 and year 3 pricing based on year 1 inputs. - Pricing must be in south african rands (ZAR), excluding VAT. VAT is automatically calculated at 15% at the end of the template. - Submit the completed events management fee model template as part of the bid. - The bid offer must remain open for acceptance for 120 days from the submission date. - The bidder bears all costs related to bid preparation and submission. - Do not disclose bid details to unauthorized parties during the validity period.

• Submit electronically via TRANSNET esupplier portal: https://esuppliersportal.transnet.net/portal/. NO other submission methods accepted. • Closing date: 29 june 2026 at 10:00 AM. late submissions will be rejected. • Upload limit: 30 mb per file; multiple uploads allowed. Submit at least 24 hours before deadline to avoid technical issues (e.g., Bandwidth, upload size). • All pricing must be completed electronically in the portal. Paper pricing schedules are not accepted. • Each company must register its own profile on the portal and submit under its own company name. Joint ventures (jvs) may submit using one member’s registered profile but must include a certified jv agreement. • Required returnable documents: certificate of attendance (T2.2-1, signed at compulsory meeting), form of offer and acceptance, contract data (c1.2), Bill of quantities (c2.2), And all schedules listed in t2.1 (E.g., Work programme, technical methodology, health & safety questionnaire). • Disqualification risks: failure to attend the compulsory clarification meeting, submitting under another company’s profile, or not providing mandatory returnable documents.

Returnable documents: please ensure all required returnable documents are submitted with your bid.