Design, manufacture, delivery, installation, testing, commissioning and training of 84 mobile synchronised vehicle lifting jacks for PRASA new trains

Bid issue date: 07 August 2026. Compulsory briefing session: 19 August 2026 at 10:00, Umjantshi House Auditorium, 30 Wolmarans Street, Braamfontein, Johannesburg (attendance mandatory; non-attendance leads to disqualification). Closing date for questions/clarifications from bidders: 25 August 2026. Closing date for PRASA responses to clarifications: 28 August 2026. Closing date and time for bid submission: 09 September 2026 at 12:00 (midday). Bid validity period: 180 working/business days from closing date. Evaluation of proposals, appointment of successful bidder, contract negotiations, signing of contract, contract commencement: dates to be confirmed (TBC).

SCM/Procurement contact: Mathapelo Makomene, email: [email protected]. Complaints email: [email protected] (must include bid description, reference number, closing date, supplier name, supplier contact details, detailed complaint). Submission address: The Secretariat/Tender Office, PRASA, Umjantshi House, 30 Wolmarans Street, Braamfontein, Johannesburg. Briefing venue: Umjantshi House Auditorium, 30 Wolmarans Street, Braamfontein, Johannesburg.

Submission format: Two sealed envelopes/boxes. Volume 1 (Envelope 1) contains Part A: Mandatory Requirements Response and Other Mandatory Requirements, and Part B: Technical/Functional Response (response to scope of work). Volume 2 (Envelope 2) contains Part C: Financial Proposal and Specific Goals. Volume 2 must be in a separate sealed envelope. One original response required; copies and an electronic version on a memory card/external hard drive clearly marked with the bidder's name are permitted. All responses in English, A4 format (graphics up to A3), neatly and functionally bound, pages consecutively numbered. Original must be signed by a person duly authorised by each consortium member and subcontractor; proof of authorisation (e.g. board resolution) must be included. Certified true copies by a Commissioner of Oaths for any non-original documents. Delivery: Deposit in the PRASA tender box at the main entrance of Umjantshi House, 30 Wolmarans Street, Braamfontein, Johannesburg. Address envelope to The Secretariat/Tender Office, RFP No: HO/PGC/RS/519/07/2026. Late bids will not be accepted. Compulsory briefing session attendance required; Certificate of Attendance (Form D) must be completed and submitted with the proposal. Returnable forms (all must be completed, signed and submitted): Invitation to Bid (Form A), Terms and Conditions for Bidding (Form B), Tender Form/Pricing Schedule (Form C), Briefing Session Certificate (Form D), Statement of Works Successfully Carried Out (Form E), Security Screening Form (Form F), Acknowledgement (Form G), SBD 4 (Bidder's Disclosure), SBD 5 (National Industrial Participation Programme), SBD 6.1 (Preference Points Claim Form), Annexure A (PRASA Returnable Documents), Annexure B (Pricing Schedule), Annexure C (Tender Form C), Annexure D (User Requirement Specification), Annexure E (Draft Contract), Annexure F (RFP Clarification Form).

Evaluation methodology not fully detailed in the extracted text. The process includes mandatory compliance checks (CSD registration, tax compliance, attendance at compulsory briefing, submission of all returnable documents). A 90/10 preference point system applies (PPPFA 2022 regulations) — 90 points for price, 10 points for specific goals (B-BBEE). PRASA reserves the right to conduct post-tender negotiations with a shortlist of respondents; final evaluation after negotiations will use the 90/10 methodology. PRASA may call for presentations of bidders' offers at any stage. The evaluation process is monitored for integrity and transparency; evaluation committee members must declare conflicts of interest and sign confidentiality undertakings. PRASA may negotiate market-related price with the highest-scoring bidder, then second highest, then third highest; if no agreement, the bid may be cancelled. PRASA may also negotiate Best and Final Offers (BAFO) with selected respondents where no proposal meets requirements, is affordable and demonstrates value for money, and there is no clear preferred response.

Scope: Design, manufacture, delivery, off-loading, installation, testing, commissioning and training of 84 Rolling Stock Mobile Synchronised Vehicle Lifting Jacks for PRASA new trains (EM01 fleet) over a 12-month period. Configuration: 3 sets of 24 jacks (72 jacks) plus 3 sets of 4 jacks (12 jacks) as spares, totalling 84 jacks. The jacks must be mobile, synchronised, and capable of lifting all 6 cars of a trainset simultaneously to enable in-situ wheel reprofiling using mobile wheel lathes without detaching wheels from bogies. Depots served: Braamfontein, Benrose, Wolmerton, Paarden Eiland, Salt River, Eastern Cape, Springfield, Durban Yard. Regional fleet distribution (as of May 2026): Gauteng North 96 trainsets, Western Cape 80, KwaZulu-Natal 91, Gauteng South 65, total 332. Current status: Only Wolmerton depot has synchronised lifting jacks; 11 trainsets already withdrawn from service due to lack of lifting facilities for 4-year and 6-year maintenance; additional 20 trainsets expected to be withdrawn within 6 months. Affected trainsets valued at ~R5.2 billion (R3.6 billion wheel maintenance, R1.6 billion lifting maintenance). The jacks are a critical interim measure (Expanded Interim DMP Intervention) while the long-term Depot Modernisation Programme (in-floor lifting jacks, 5+ year delivery) is procured. Desired outcomes: Restore maintenance capability, reduce mean time to repair from 6-9 months to 1 week in Gauteng, enable coastal depots to perform maintenance for the first time, upskill PRASA personnel, improve compliance with National Railway Safety Regulator Act and Occupational Health and Safety Act. User Requirement Specification provided in Annexure D. Draft Contract provided in Annexure E (bidders may propose amendments using track changes in Word format).

Pricing: Submit financial proposal in Volume 2 (separate sealed envelope) using Annexure B (Pricing Schedule) and Annexure C (Tender Form C). Pricing must be firm for the bid validity period (180 working days). PRASA reserves the right to negotiate market-related price with the highest-scoring bidder(s). Payment terms: Interim payment periods to be specified in the contract (draft contract references periods for advance payment and interim payments under Sub-Clause 14.6). Performance and bid bonds: Applicable where required (Section 3.3 of pricing schedule references performance and bid bonds). Ownership of design: Addressed in Section 3.4. Service levels: Addressed in Section 3.5. Total cost of ownership and continuous improvement initiatives: Addressed in Section 3.6. Financial stability: Addressed in Section 3.7. Validity of returnable documents: Addressed in Section 3.8. Certificate of Acquaintance with RFP Terms and Conditions: Section 3.9. Bidders must undertake to produce acceptable documentary proof of Workmen's Compensation, Securities and Insurance coverage within 30 working days of notification of award.

Mandatory compliance: Registration on National Treasury Central Supplier Database (CSD) — provide Supplier Number and Unique Registration Reference Number. Only foreign suppliers with no local registered entity are exempt. Tax compliance: Valid Tax Compliance Status (TCS) PIN or Tax Clearance Certificate from SARS; applicable to all parties in a consortium/JV/sub-contractor arrangement. CSD registration and tax compliance verified via CSD. Returnable forms (all must be completed and signed): SBD 1 (Invitation to Bid) — marked as Annexure A, essential returnable; SBD 4 (Declaration of Interest); SBD 5 (National Industrial Participation Programme); SBD 6.1 (Preference Points Claim Form for PPPFA 2022 90/10 system); Form A (Invitation to Bid); Form B (Terms and Conditions for Bidding); Form C (Tender Form/Pricing Schedule); Form D (Briefing Session Certificate); Form E (Statement of Works Successfully Carried Out); Form F (Security Screening Form); Form G (Acknowledgement). Authority to sign (board resolution) must be attached. Certified true copies by Commissioner of Oaths for non-original documents. B-BBEE: Joint ventures/consortiums with B-BBEE entities must state intention in submission, submit signed JV/consortium agreement with percentage split and responsibilities, or written confirmation of intention to enter agreement; award only after signed agreement submitted. Protection of Personal Information Act (POPIA) compliance: Bidders must process PRASA's personal information only for bid evaluation and not disclose without consent. Legal compliance: Successful bidder must comply with all applicable laws and regulations. Foreign suppliers: Questionnaire in Form B Part 3; if no RSA residence, branch, permanent establishment or source of income, TCS/PIN not required.

The evaluation follows a multi-stage process: (1) Mandatory compliance screening — CSD registration, tax compliance (TCS PIN), attendance at compulsory briefing, submission of all returnable documents. (2) Technical/functional evaluation — response to scope of work (User Requirement Specification in Annexure D), methodology, experience, key personnel qualifications (details not fully extracted). (3) Financial evaluation — pricing proposal (Annexure B and C) scored on 90/10 preference point system (PPPFA 2022): 90 points for price, 10 points for specific goals (B-BBEE). (4) Post-tender negotiations — PRASA may shortlist respondents and negotiate best and final offers; final evaluation after negotiations uses the 90/10 methodology. (5) Market-related price negotiation — PRASA may negotiate with highest, then second, then third highest scorer; failure to agree may lead to bid cancellation. (6) Best and Final Offer (BAFO) — may be requested where no proposal meets requirements, is affordable and demonstrates value for money, and no clear preferred response exists. Evaluation committee members must declare conflicts of interest and sign confidentiality undertakings; process is audited for integrity and transparency.