Supply and installation of CCTV surveillance cameras, 3-in-one access control system, electronic boom gates integrated with access control, intruder detection system and x-ray scanners at KZN public works & infrastructure head office, 191 prince alfred street, pietermaritzburg

Submit bids in sealed envelopes with bid number and closing date clearly marked. Deliver to the specified address by 11:00 on 9 February 2026. Late, emailed, faxed, or hand-delivered bids outside the designated box will be rejected. Use official forms only (no retyping). Photocopies allowed but must have original signatures. Each page must be initialed. Correcting fluid is prohibited. Bids must be complete and include all required documents. Alterations must be initialed. Bids will be opened in public after closing time. Prices are made public where practical. Failure to comply with submission rules (e.g., missing bid number, incorrect envelope, or late delivery) will result in disqualification. Bids from state employees or entities with state-employed directors/members are invalid.

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Scope: Supply and installation of CCTV surveillance cameras, 3-in-one access control system, electronic boom gates integrated with access control, intruder detection system, and x-ray scanners at KZN Public Works & Infrastructure Head Office, 191 Prince Alfred Street, Pietermaritzburg. Phased deliverables: Phase 1 (2025/26): Decommissioning/disposal of old equipment, installation of electronic boom gates, access control (facial/biometric), CCTV, intruder alarms, and security doors at specified floors/areas. Phase 2 (2026/27): CCTV, access control, and security doors at Mezzanine, auditorium, library, and floors 1, 3, 4, 7, 8; integration with existing systems. Phase 3 (2027/28): Installation of x-ray scanners and a five-year maintenance plan. Detailed Bill of Quantities provided for each phase, including specific models (e.g., 4MP cameras, Hikvision NVR, magnetic locks, face recognition terminals, UPS units, servers, and cabling). All items must meet specifications; deviations require explicit disclosure.

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Pricing must be firm (no escalations) for Phase 1-2, with a 120-day validity period from closing date. Submit pricing in ZAR, including VAT (15%) and all applicable taxes. Use the official pricing schedule (SBD 3.1 for services, SBD 3.2 for purchases). Separate pricing schedules required for different delivery points. Non-firm prices (if applicable) must follow the provided escalation formula and include breakdowns of cost factors (e.g., labour, transport). Payment terms and bonds/guarantees not explicitly stated in the document.

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Mandatory: Registration on Central Supplier Database (CSD) by closing date (disqualification if not registered). Submit CSD number or Tax Compliance Status (TCS) PIN (from SARS). B-BBEE: Minimum Level One required; submit B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points (135% allocation). Foreign suppliers: Must disclose RSA residency, branch, permanent establishment, income source, or tax liability. If no RSA ties, TCS PIN not required but CSD registration still mandatory. Consortia/joint ventures: Each party must submit separate TCS PIN/CSD number. State employees or entities with state-employed directors/members are disqualified. Proof of authority (e.g., company resolution) required for bid signing.

Threshold: Minimum Level One required

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No source document identifier is stored for this item.