What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The national library of south africa seeks a service provider to supply three qualified valuators and one senior valuator to conduct fair‑value valuations of heritage collections at its pretoria and cape town campuses over a six‑month period. The contract is open to bidders registered on the national treasury central supplier database and requires compliance with technical and pricing evaluation criteria.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: Valuations of Documentary Heritage Collection.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentValuations of Documentary Heritage Collection.pdfCompliance review in progress
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
7 sourced criteria
financial capacity
3 sourced criteria
pricing
5 sourced criteria
compliance returnables
7 sourced criteria
evaluation
10 sourced criteria
experience
1 sourced criteria
personnel
1 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
1 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit complete standard bid documents (SBD 1, 3.1, 4, 6.1, 7.2) with one signed original and one protected electronic copy.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for UNIVERSAL KNOWLEDGE SOFTWARE.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Important Dates
Source: Valuations of Documentary Heritage Collection.pdf
Closing date: 29 January 2026 (09:00 GMT).
Contact Information
Source: Valuations of Documentary Heritage Collection.pdf
Source: Valuations of Documentary Heritage Collection.pdf
Returnable Documents: (as listed in the tender documents).
All standard bid documents must be fully completed: SBD 1, SBD 3.1, SBD 4, SBD 6.1, SBD 7.2.
Bidders must be registered on the National Treasury Central Supplier Database (CSD).
One (1) signed original bid document and one (1) signed electronic copy (PDF protected with a code) on a USB or CD must be submitted.
Any omissions in the required SBDs will be allowed a maximum of 2 working days to rectify.
Failure to meet the minimum technical score (70/100) will result in disqualification before the pricing phase.
Evaluation Criteria
Source: Valuations of Documentary Heritage Collection.pdf
Technical Evaluation (Phase 1):
Total of 100 points; minimum 70 points required to proceed.
– Company Experience (30 points): submit ≥3 reference letters on company letterhead with client details, project duration, and satisfaction evidence. 30/20/10/0 points based on number of complete letters.
– Team Experience (40 points): provide CVs for valuators showing ≥5 years heritage‑collection experience. Points awarded for 4, 3, 2 or 1 qualified valuators (40/30/20/10/0).
– Senior Valuator/Team Leader (30 points): must be registered with a recognised professional body (e.g., SAI, RICS) and have ≥5 years relevant experience plus ≥3 years team‑leadership. Points 30/20/10/0.
Pricing Evaluation (Phase 2):
Only bidders who achieve ≥70 technical points qualify.
Submit a detailed cost schedule on company letterhead, inclusive of VAT, covering valuators, travel and support.
Pricing schedule must list unit price and total price for each item.
Preference Points:
Up to 80 points awarded for price using the prescribed formula (for tenders ≤R50 million).
Up to 20 points for specific goals – 100 % black ownership = 20 points; less than 100 % = 10 points.
Technical Specifications
Source: Valuations of Documentary Heritage Collection.pdf
Scope of Work:
Provide three (3) qualified valuators and one (1) senior valuator (team leader) for the National Library of South Africa (NLSA) heritage collections at Pretoria and Cape Town campuses.
Valuations must follow NLSA’s current valuation methodology (fair value based on comparative sales) and comply with International Valuation Council Standards.
Deliverables include a valuation report for each heritage asset (GRAP 103), assumptions, supporting documentary evidence (screenshots or PDFs), and audit‑compliant justification.
Valuators will report to the NLSA Project Manager, attend bi‑weekly progress meetings, and work under the supervision of collection custodians.
Project duration: six (6) months (three (3) valuators for four (4) months, senior valuator for an additional two (2) months).
Financial Requirements
Source: Valuations of Documentary Heritage Collection.pdf
Pricing schedule must be submitted on company letterhead, inclusive of VAT, detailing unit and total costs for valuators, travel and support.
All cost items must be VAT‑inclusive.
No specific bond or guarantee is mentioned in the extracted sections.
Compliance Requirements
Source: Valuations of Documentary Heritage Collection.pdf
All bidders must be registered on the National Treasury Central Supplier Database (CSD).
Senior valuator must be registered with a recognised professional body (e.g., SAI, RICS, International Book Dealers Association, etc.).
No additional CSD, tax, B‑BBEE, CIDB, CIPC, or professional registration requirements are explicitly stated beyond the above.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Deliver valuation reports for each heritage asset in accordance with NLSA methodology and International Valuation Council Standards, within a six‑month project timeline.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for UNIVERSAL KNOWLEDGE SOFTWARE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
Scope of Work:
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records UNIVERSAL KNOWLEDGE SOFTWARE as appointed for this tender. Recorded contract value: 1431957 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Valuations must follow NLSA’s current valuation methodology (fair value based on comparative sales) and comply with International Valuation Council Standards.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for UNIVERSAL KNOWLEDGE SOFTWARE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Inferred operational need
Deliverables include a valuation report for each heritage asset (GRAP 103), assumptions, supporting documentary evidence (screenshots or PDFs), and audit‑compliant justification.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records UNIVERSAL KNOWLEDGE SOFTWARE as appointed for this tender. Recorded contract value: 1431957 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Scored criterion
– Company Experience (30 points): submit ≥3 reference letters on company letterhead with client details, project duration, and satisfaction evidence. 30/20/10/0 points based on number of complete letters.
Threshold: 30 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for UNIVERSAL KNOWLEDGE SOFTWARE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
26Scored criterion
– Team Experience (40 points): provide CVs for valuators showing ≥5 years heritage‑collection experience. Points awarded for 4, 3, 2 or 1 qualified valuators (40/30/20/10/0).
Threshold: 40 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for UNIVERSAL KNOWLEDGE SOFTWARE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
27Scored criterion
– Senior Valuator/Team Leader (30 points): must be registered with a recognised professional body (e.g., SAI, RICS) and have ≥5 years relevant experience plus ≥3 years team‑leadership. Points 30/20/10/0.
Threshold: 30 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records UNIVERSAL KNOWLEDGE SOFTWARE as appointed for this tender. Recorded contract value: 1431957 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
33Inferred operational need
Provide three qualified valuators (≥5 years heritage‑collection experience) and one senior valuator registered with a recognised professional body (≥5 years experience, ≥3 years team‑leadership).
Threshold: 5 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for UNIVERSAL KNOWLEDGE SOFTWARE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
34Inferred operational need
Provide three (3) qualified valuators and one (1) senior valuator (team leader) for the National Library of South Africa (NLSA) heritage collections at Pretoria and Cape Town campuses.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.