Supply of dslr camera kits and portable audio recorders for tshwane metro police

Closing: 20 November 2026 at 10:00.

Briefing session: not applicable (marked N/A in the bid schedule).

Bid validity: 90 days after the closing date.

Technical enquiries:

• Name: Vusi Mabona
• Telephone: (012) 358 2962
• Email: [email protected]

Supply Chain enquiries:

• Name: Josia Masenya
• Telephone: (012) 358 0658
• Email: [email protected]

Submission address: Tshwane House, Supply Chain Management, 320 Madiba Street, Pretoria (online submission via e-tender portal; GPS coordinates 25.74431°S, 28.19464°E).

Submission method: online via the City of Tshwane e-tender portal; bids must not be deposited in the tender box.

Closing: 20 November 2026 at 10:00. Late bids will not be considered.

Document completion: black pen only; documents must not be re-typed or scanned. Price corrections must be crossed out in ink and initialled. Correction fluid (Tippex or similar) is prohibited; if used on an item price that item is not considered, and if used on a bill of quantities the whole quotation is repudiated.

Returnable forms:

• MBD 1 (Invitation to Bid): signed offer and bidder details.
• MBD 4 (Declaration of Interest): disclosure of state employment or connections.
• MBD 6.1 (Preference Points Claim): claim for specific goals points.
• MBD 7.2 (Contract Form – Rendering of Services): contract form.
• MBD 8 (Declaration of Past Supply Chain Management Practices): disclosure of past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certification of independent pricing and no collusion.

Other returnable documents: company registration certificate, tax clearance certificate or unique PIN, B-BBEE certificate, municipal rates and taxes statement, CSD summary report.

Evaluation stages: Stage 1 administrative compliance, Stage 2 mandatory requirements, Stage 3 preference point system.

Preference point system: 80/20 — 80 points for price, 20 points for specific goals.

Specific goals points:

• B-BBEE Level 1: 8 points; Level 2: 7; Level 3: 6; Level 4: 5; Level 5: 4; Level 6: 3; Level 7: 2; Level 8: 1; non-compliant: 0.
• EME or QSE with valid sworn affidavit or CIPC certificate: 2 points.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disability: 2 points.
• At least 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane 4 points; Gauteng 2 points; National 1 point.

Stage 2 mandatory documentation: detailed product brochures or technical data sheets for each model; evidence of compliance with applicable South African or internationally recognised safety, quality and performance standards; documentation confirming technical specifications, functionality and accessory compatibility; product illustrations or catalogue information.

Award: one service provider only.

Item 1 – DSLR Camera Kit (quantity 1):

• Camera body: DSLR, new and unused, current production model.
• Sensor: APS-C CMOS or equivalent, minimum 24 Megapixels.
• Formats: JPEG and RAW.
• ISO: native 100 to 6400, expandable to minimum 12800.
• Shutter: 30 seconds to 1/4000 second, bulb mode.
• Continuous shooting: minimum 3 frames per second.
• Display: minimum 3.0-inch colour LCD, minimum 920 000 dots.
• Viewfinder: optical, minimum 95% frame coverage.
• Storage: SD, SDHC and SDXC compatible, high-speed card support.
• Connectivity: built-in Wi-Fi, wireless image transfer, remote camera control, USB.
• Battery: rechargeable lithium-ion, minimum 600 photographs per charge.
• Lenses: OEM wide-angle 14 mm to 35 mm and OEM standard zoom 35 mm to 70 mm, both auto-focus with optical stabilisation preferred.
• Video: Full HD 1920 × 1080 at 30 fps, built-in microphone, external microphone input preferred.
• Accessories: OEM external flash with TTL, monopod minimum 1.5 metres extended height, padded weather-resistant camera bag, two OEM rechargeable batteries, OEM battery charger with AC charging, lens cleaning kit, OEM USB cable, user manual, warranty documentation.
• Warranty: minimum 12 months; spare parts and service support for minimum 5 years; local repair and maintenance; technical support during warranty.

Item 2 – Portable Digital Audio Recorder (quantity 1):

• Handheld digital audio recorder, WAV and MP3 recording, integrated stereo microphones with noise reduction.
• Memory: minimum 8 GB internal, expandable via MicroSD, USB file transfer.
• Power: rechargeable battery system, minimum 20 hours operating time.
• Features: noise reduction, automatic gain control or adjustable levels, file lock, time and date stamping, folder management.
• Accessories: OEM USB cable, OEM charger or charging adapter, carrying pouch or case, OEM earphones or headphones, user manual, warranty certificate.
• Warranty: minimum 12 months; local after-sales support and repair; spare parts and accessories for minimum 3 years; technical support during warranty.

Delivery: all equipment new and unused, original packaging, delivered and offloaded at the designated municipal facility, fully functional and ready for immediate use.

Delivery capacity: bidder must have the necessary infrastructure, equipment, transport resources and personnel to supply, deliver and offload the equipment at the designated municipal facility.

Implementation plan: brief implementation plan outlining delivery lead times, delivery arrangements and support resources.

Readiness: confirmation that all equipment will be supplied complete with all specified accessories and ready for immediate use upon delivery.

Pricing schedule: one schedule per item; all items must be quoted or the bidder is disqualified.

Currency: South African Rand (ZAR), VAT inclusive.

Prices must include supply, delivery, offloading, warranty support and all associated costs.

Prices must remain fixed unless otherwise indicated.

Item 1: DSLR Camera Kit (item number 200000009687), quantity 1.

Item 2: Portable Digital Audio Recorder (item number 200000009691), quantity 1.

Estimated quantities are indicative and subject to availability of funding.

Corrections: crossed out in ink and initialled; no correction fluid.

Validity: 90 days after closing.

The City may increase or decrease quantities at current market-related prices.

Pricing: all prices in South African Rand (ZAR), inclusive of supply, delivery, offloading, warranty support and all associated costs.

Prices must remain fixed unless otherwise indicated.

VAT: 15%.

Quantities: one (1) DSLR camera kit (item 200000009687) and one (1) portable digital audio recorder (item 200000009691); estimated quantities are indicative and subject to funding.

The City may increase or decrease quantities at current market-related prices.

Validity: 90 days after the closing date.

Market analysis: the City may reject non-viable prices and negotiate a market-related price with the highest-scoring tenderer, then the second and third, or cancel the quotation.

Service Level Agreement: may be finalised upon award; otherwise the tender conditions serve as the contract.

CSD registration: compulsory; bidders must be registered on the Central Supplier Database and provide a CSD number.

Tax: valid tax compliance status PIN from SARS, or CSD number where no TCS is available.

Municipal accounts: company and all owners, members, directors and major shareholders must have municipal service charges, rates and taxes up to date (not in arrears for more than 90 days); municipal account statement not older than 3 months, signed lease agreement, or letter from local councillor where applicable.

Financial statements: signed audited annual financial statements for the most recent 3 years, or from date of establishment for newer companies, or proof that audited statements are not required by law.

MBD forms: MBD 1, 4, 6.1, 7.2, 8 and 9 must be duly signed and completed in black ink with no blank spaces; corrections must be initialled; no correction fluid.

Signatory: must be authorised to sign; letter of authorisation or delegation of authority required if the signatory is not a director, member, owner or shareholder.

Joint ventures: signed JV agreement and all required documents for each party; same JV must continue for the contract duration unless approved.

Product suitability: written declaration confirming compliance with the technical specification; all deviations must be identified and detailed.

Warranty: minimum 12 months manufacturer's warranty on all equipment supplied.

After-sales support: local after-sales support, maintenance and repair services.

Spare parts: availability of spare parts, consumables, accessories and technical support for a minimum of 3 years from delivery.

Implementation plan: bidder must have infrastructure, equipment, transport resources and personnel to supply, deliver and offload at the designated municipal facility; brief implementation plan outlining delivery lead times, delivery arrangements and support resources.

Product suitability declaration: written declaration that proposed equipment fully complies with the technical specification; deviations must be clearly identified and detailed; failure to disclose may result in disqualification.

Service Level Agreement: may be finalised upon award between the City and the successful bidder; otherwise the tender conditions serve as the contract.

Award: one (1) service provider only.