various locations - various locations - various locations - 5320
Organization Type
GOVERNMENT
Published
27 May 2026
OCDS Reference
ocds-9t57fa-157335
Summary
The eastern cape department of agriculture invites expressions of interest from mechanisation service providers to update its centralised database for a three-year period. The database will be used to source contractors for services such as ploughing, discing, planting, spraying, and ripping, with annual updates and validation of equipment and compliance.
Key Requirements
Submit a sealed application marked 'EXPRESSION OF INTEREST: MECHANISATION SERVICE PROVIDERS DATABASE' by 12 June 2026 at 11:00 to the tender box at Block H, Bathandwa Ndondo Office Park, Komani.
Mandatory registration on the Central Supplier Database (CSD) for agricultural services with compliant tax status.
Provide proof of ownership or lease agreements for mechanisation equipment (tractors, planters, sprayers, etc.), subject to impromptu verification by departmental officials.
Minimum 70 points required across functionality criteria: experience (30%), equipment ownership/lease (40%), and locality (30%).
Include a fully completed application form, company profile, annexures (supplier info, past work, declarations), and supporting documents (CSD report, proof of residence).
Only registered Joint Ventures are eligible; beneficiaries of the programme with mechanisation equipment are excluded.
Non-compulsory briefing session on 29 May 2026 at 11:00 at the same address.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentEoI - Mechanisation Services - 2026 final final .pdfReview complete
Description
Source: EoI - Mechanisation Services - 2026 final final .pdf
Important Dates
27 May
2026
PUBLICATION
Tender Published
Tender was published
12 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
EoI - Mechanisation Services - 2026 final final .pdf
Expression of Interest (EOI) by the Eastern Cape Department of Agriculture to update and maintain a database of mechanisation service providers for three years. The database will be used to source contractors for agricultural mechanisation services including ploughing, discing, planting, spraying, and ripping operations. Only service providers registered on the Central Supplier Database (CSD) for agricultural services will be considered. Submissions will be evaluated based on experience (30 points), equipment ownership/lease proof (40 points), and locality (30 points), with a minimum threshold of 70 points required.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Background: Eastern Cape Department of Agriculture updating mechanisation contractors database for three-year period.
Monitoring: Director: Supply Chain Management monitors and reports annually.
Important Dates
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Closing date for submissions: Monday 12 June 2026 at 11:00.
Non-compulsory site inspection and clarification meeting: 29 May 2026 at 11:00 at Department of Agriculture, Block H, Bathandwa Ndondo Office Park, Komani.
Documents available from: Monday 22 May 2026.
Contact Information
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Submission and document collection address: Supply Chain Management Office, Department of Agriculture, Block H, Bathandwa Ndondo Office Park, Komani.
Submission Guidelines
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Submit in sealed envelopes clearly marked “EXPRESSION OF INTEREST: MECHANISATION SERVICE PROVIDERS DATABASE”.
Place in the tender box at Supply Chain Management Office, Acquisition Management Offices, Block H, Bathandwa Ndondo Office Park, Komani.
Closing date and time: Monday 12 June 2026 at 11:00. No late, facsimile, or email submissions accepted.
Required returnables: Fully completed application form, company profile, and all annexures (Supplier Information Requirements, statement of work, certificates, declarations).
Disqualification risks: Incomplete applications, failure to meet prerequisites, or submission via fax/email will not be considered.
Special condition: Beneficiaries of the programme with mechanisation equipment are expected to provide services and will not be considered for this EoI.
Joint Ventures: Only registered Joint Ventures are eligible.
Returnable Documents
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Mandatory annexures: Supplier Information Requirements, statement of work, certificate of tendering entity details, declaration of legal standing, completed supplier registration documents, declaration of interests, declaration of past SCM practices, certificate of independent bid.
Application form: Must be fully completed and signed by authorised official. Indicate new or updated application.
Supporting documents: CSD report, proof of residence (municipal account or councillor letter), documents for mechanization equipment, signed lease agreement if applicable.
Past experience forms: Annexure B (general past experience) and Annexure C (department-specific past experience).
Declarations: Annexure D (declaration of legal standing), Annexure E (declaration of interests), SBD 4 (bidder’s disclosure).
Submission: Return completed application to Department of Agriculture, Block H, Bathandwa Ndondo, Komani.
Evaluation Criteria
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Submissions will be checked for completeness and compliance.
Adjudication criteria: Ability to perform (experience, technical ability, track record), type of machinery/implements, number of machinery/implements, capacity of machinery/implements.
Disqualification: Failure to meet criteria leads to disqualification; department not bound to accept any EOI.
Point scoring: Experience – six points per project up to five projects; equipment – higher points for owned equipment; locality – higher points for local municipality.
Documentation: All necessary documents must be submitted for informed evaluation.
Technical Specifications
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Scope: Updating a mechanisation services database for three years, with annual updates.
Required services: Mechanisation services including ploughing, discing, planting, spraying, and ripping.
Commodity: Agricultural services.
Deliverables: Company profile demonstrating ability to perform core functions, including company details, experience, and mechanisation equipment.
Database principles: Centralised database used for invitation of quotations; registration does not guarantee contract award.
Appointment: Based on approved annual tariffs via SCM processes; allocation considers machinery capacity, past experience, and proximity.
Verification: Departmental officials will impromptu verify listed mechanisation equipment at the provided address; machinery condition informs capacity assessment.
Methodology
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Appointment process: Via SCM procurement using approved annual tariffs.
Sourcing: From database using standard SCM bidding documents.
Allocation factors: Machinery capacity, past work, proximity of bidders.
Hectarage allocation: Based on machinery capacity (verified), past experience, and bidder location.
Database compilation: Annual advertisement in Provincial Tender Bulletin; fair and competitive invitation.
Database maintenance: Registered for specific period; removal for poor performance or ineligibility.
Selection for work: Formal invitation to submit quotations; evaluation by Bid Committees.
Documentation: Use only generic SCM-prepared documents.
Experience & Qualifications
Source: EoI - Mechanisation Services - 2026 final final .pdf
Company profile must include: Company details, detailed experience (attach recommendation letters), proof of address, list of mechanisation equipment, lease agreement if applicable, proof of registration with governing association.
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Mandatory: Registration on Central Supplier Database (CSD) for agricultural services commodity.
Tax compliance: Compliant tax status as per CSD.
Proof of equipment: Ownership or lease agreement for mechanisation equipment.
Farm ownership: Proof of farm ownership or equipment ownership.
SMME status: Declare SMME status using provided table (Micro, Very Small, Small, Medium, Large).
B-BBEE: Designated group status (EME/QSE) with at least 51% black ownership categories specified.
Location: Indicate ward number within OR Tambo District Municipality for consideration.
Supporting documents: CSD report, proof of residence, equipment documents, signed lease agreement if applicable.
Validation: Departmental officials will verify equipment and information; incomplete applications lead to disqualification.
B-BBEE Requirements
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
SMME status: Determine using provided table based on sector, employees, turnover, gross asset value. Categories: Micro, Very Small, Small, Medium, Large.
Designated group: EME or QSE with at least 51% owned by black people, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, cooperatives owned by black people, black military veterans. Or any EME/QSE.
Contractual Terms
Source: EoI - Mechanisation Services - 2026 final final .pdf
Database use: For invitation of quotations from registered service providers.
Centralised operation: Used by department head office and regional offices.
No guarantee: Registration does not guarantee nomination or contract award.
Location-based: Registration per ward/local/town; must be based in that locality.
Contractual arrangement: Project execution plan agreed with service provider before formalising agreement.
Special Conditions
Source: EoI - Mechanisation Services - 2026 final final .pdf
Joint Ventures: Only registered Joint Ventures eligible for consideration.
Beneficiary exclusion: Bidders who are beneficiaries in the programme with mechanisation equipment are expected to provide services and will not be considered for this EoI.
Requirements
Source: EoI - Mechanisation Services - 2026 final final .pdf (EOI)
Compliance requirement: Submit company profile with company details, experience, and mechanisation equipment.
Registration prerequisites: CSD registration, tax compliance, completed past experience annexures, proof of farm/equipment ownership, lease agreement if not owned.
Database qualification: Complete application form with all annexures signed; provide equity ownership details, company registration, resources, tax details, expertise, location.
Validation process: Departmental officials verify equipment, check beneficiary status in cropping programme, and confirm non-participation in partnership model.
District municipalities: Indicate ward number within OR Tambo District Municipality for consideration.
Proposal disclosure: Experience in mechanization services, proof of equipment ownership, locality.
Section
Source: EoI - Mechanisation Services - 2026 final final .pdf
Evaluation: EOI submissions checked for completeness and compliance.
Adjudication criteria: Ability to perform (experience, technical ability, track record), type of machinery/implements, number of machinery/implements, capacity of machinery/implements.
Disqualification: Failure to meet criteria leads to disqualification; department not bound to accept any EOI.
Point scoring: Experience – six points per project up to five projects; equipment – higher points for owned equipment; locality – higher points for local municipality.
Documentation: All necessary documents must be submitted for informed evaluation.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Prevention and Combating of Corrupt Activities Act (PRECCA)
Act 12 of 2004
high
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Public Procurement Act, 2024 (PPA)
Act 28 of 2024
high
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Access to Information Act (PAIA)
Act 2 of 2000
medium
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Promotion of Administrative Justice Act (PAJA)
Act 3 of 2000
medium
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Website
agriec.co.za/
Address
17 Mangold St, Newton Park, Gqeberha, 6045, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
23 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.