What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This tender invites bids for the supply and delivery of livestock identification and traceability system (lits) gadgets, including rfid ear tags, readers, and branding equipment, to the eastern cape department of agriculture. IT is open to compliant suppliers capable of meeting technical, administrative, and b-bbee preference criteria.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
1 sourced criteria
financial capacity
2 sourced criteria
pricing
5 sourced criteria
compliance returnables
1 sourced criteria
evaluation
Source analysis requires completion or review
experience
1 sourced criteria
personnel
1 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
1 sourced criteria
What the buyer was looking for
1Mandatory requirement
The project supports the national animal identification and recording system, focusing on animal health, traceability, and food safety. The Eastern Cape uses diverse production methods, including traditional pastoral systems for beef and small stock, and smallholder production for dairy. The LITS strategy aims to improve market access, control diseases, enhance food safety, curb livestock theft, and support breeding programs. The system assists in conflict resolution, peace, reconciliation, and detection/recovery of stolen animals. Farmers are encouraged to work with SAPS stock theft units, as branding is required by the Animal Identification Act to claim ownership in court.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The Department of Agriculture seeks supply and delivery of Livestock Identification and Traceability System (LITS) gadgets to support Redmeat producers in the Eastern Cape. The project aims to improve market access, curb illegal livestock movement, facilitate disease control, enhance food safety, reduce livestock theft, and support breeding programs. The scope includes supplying gadgets as per Table 1 and 2, ensuring compliance with technical specifications, and delivering within 60 days of appointment. Bidders must provide samples for technical team approval and notify the national database of ear tag supply 5 days prior to delivery.
Important Dates
Source: 0073 - LITS DOCUMENT FINAL.pdf
Bid documents available from 05 June 2026 at SCM – Acquisition Management Services, Office No 45, First Floor, Indwe Building, Bhisho, 5605, between 08:00-16:30 (Mon-Thu) and 08:00-16:00 (Fri). Closing date and time: 26 June 2026 at 11:00.
Contact Information
Source: 0073 - LITS DOCUMENT FINAL.pdf
Technical enquiries: Dr. Mandla Yawa (Acting Scientific Manager Livestock, Aquaculture and Fisheries Development) – 073 660 8874, [email protected]; Ms. Nolukholo Dlulane (Deputy Director Veterinary Services) – 083 709 7577, [email protected]. Administrative enquiries: Ms. N. Mfunda – 071 331 8622, [email protected]. Delivery address: Dohne Agricultural Development Institute, Sutterheim, Eastern Cape, 4930.
Submission Guidelines
Source: 0073 - LITS DOCUMENT FINAL.pdf
Submit bids in a sealed envelope marked with the project number (SCMU8-26/27-0073) and description to the tender box at DOA, Indwe House, Office 45, First Floor, Indwe Building, Bhisho, 5605 by 11:00 on 26 June 2026. Late, electronic, telegraphic, or facsimile bids are not accepted. All returnable documents must be completed in black ink, signed, and witnessed. No correction fluid is permitted; changes must be lined through and initialed. Joint ventures must submit a signed Joint Venture Agreement or intention to form one. All ECBD/SBD forms must be fully completed. Failure to comply may result in disqualification. Bids must remain valid for 90 days post-closing. Use separate schedules if space is insufficient, bind them with a contents page, and mark as appendices. All schedules must be signed.
Evaluation Criteria
Source: 0073 - LITS DOCUMENT FINAL.pdf
Evaluation is a two-stage process. Stage 1 (Administrative and Technical Compliance): Bids must fully complete and submit all returnable documents, including ECBD1 (Invitation to Bid), Pricing Schedule, SBD4 (Bidder’s Disclosure), and a signed Joint Venture Agreement (if applicable). Non-compliance results in disqualification. Stage 2 (Price and Preference Points): Uses the 80/20 Preferential Procurement Policy Framework Act (PPPFA) system. Price accounts for 80 points. Preference points (20 points total) are awarded for: EME/QSE at least 51% Black-owned (10 points), located in Alfred Nzo, Amathole, Chris Hani, Joe Gqabi, or OR Tambo District (2 points), at least 51% Women-owned (4 points), at least 51% Youth-owned (2 points), or at least 51% owned by people with Disability (2 points). Points for specific goals require verification documents: ID copy, CIPC registration, CSD report (ownership must match), medical certificate/SASSA confirmation (for disability), and municipal rates account/councilor letter/lease agreement (for locality). The highest total points win, rounded to two decimal places.
Technical Specifications
Source: 0073 - LITS DOCUMENT FINAL.pdf
Supply and deliver Livestock Identification and Traceability System (LITS) gadgets as per specifications: 79cm Electric Cattle Prodder (rechargeable battery), Branding Iron A-Z (26 set, long handle), Branding Iron characters/symbols (long handle), Gas Branding Oven (6 irons, long burner), Official Flag EID/Large Male Pink and Yellow Ear Tags (ICAR-approved, tamperproof, 95% retention in first year, indelible/legible characters at 3m), Gas Cylinder 5kg, Smart Stick Readers for RFID tags (ISO11784/11785 compliant, 10,000 animal memory, USB/Bluetooth/GPS/Wi-Fi interfaces), Two-Piece Auto Retract Applicator (metal, lasting paint, additional pins), Cattle Rectal Immobiliser Vicegrip 4 Star (rechargeable battery), Bull Noseholder Keysone Steel (chain, automatic lock). All items must be new, fully functional, and compliant with approved specifications. Mandatory requirements: ICAR Certificate for HDX RFID ear tags, ISO 9001 accreditation for tag manufacturer, proof of RFID reader compatibility with ISO standards, testimonial of prior supply of 1,000+ tags/readers/applicators, and proof of tag loss rates. Shortlisted bidders must demonstrate functioning solutions (readers must read supplied tags). Delivery must occur within 60 days of appointment. Provide samples to the Departmental technical team before full delivery. Notify national database of ear tag supply 5 days prior to delivery.
Methodology
Source: 0073 - LITS DOCUMENT FINAL.pdf
The project supports the national animal identification and recording system, focusing on animal health, traceability, and food safety. The Eastern Cape uses diverse production methods, including traditional pastoral systems for beef and small stock, and smallholder production for dairy. The LITS strategy aims to improve market access, control diseases, enhance food safety, curb livestock theft, and support breeding programs. The system assists in conflict resolution, peace, reconciliation, and detection/recovery of stolen animals. Farmers are encouraged to work with SAPS stock theft units, as branding is required by the Animal Identification Act to claim ownership in court.
Experience & Qualifications
Source: 0073 - LITS DOCUMENT FINAL.pdf
The prospective service provider must have proven extensive experience in livestock traceability. The service provider must demonstrate a good reputation with manufacturers or developers of traceability systems.
Quality Management
Source: 0073 - LITS DOCUMENT FINAL.pdf
Bidders must submit proof of verifiable valid International Committee for Animal Recording (ICAR) Certificate for HDX RFID ear tags. Bidders must submit proof of ISO 9001 accreditation for the tag manufacturer. Bidders must provide verifiable proof that handheld stick readers can read tags complying with ISO 11784/11785 standards and FDX/HDX technology. Bidders must submit a signed certificate or testimonial letter confirming prior supply of at least 1,000 tags, readers, and applicators for regulatory purposes, including client details and contact information. Bidders must provide proof of tag loss rates via a signed letter or certificate from a recognized body or a quality assurance report. Shortlisted bidders must demonstrate functioning solutions (readers must read supplied tags). All items must be new, fully functional, and compliant with approved technical specifications and relevant standards. Replace any damaged, defective, or non-compliant items at no additional cost to the Department.
Pricing Schedule
Source: 0073 - LITS DOCUMENT FINAL.pdf
Pricing must be in Rand, fixed for the contract duration, and include all duties/taxes (excluding VAT). VAT must be shown separately. Prices must reflect rates applicable 14 days before the closing date. Submit a detailed quotation with breakdowns. All ECBD/SBD pricing schedules must be completed. Arithmetical errors will be corrected per tender conditions: words govern over figures, line totals govern over rates, and gross decimal errors will be adjusted. Bids must remain valid for 90 days post-closing. The total of the prices stated by the tenderer is binding.
Financial Requirements
Source: 0073 - LITS DOCUMENT FINAL.pdf
Pricing must be in Rand, fixed for the contract duration, and include all duties/taxes (excluding VAT). VAT must be shown separately. Prices must reflect rates applicable 14 days before the closing date. Submit a detailed quotation with breakdowns. All ECBD/SBD pricing schedules must be completed. Arithmetical errors will be corrected per tender conditions (e.g., words govern over figures, line totals govern over rates). Bids must remain valid for 90 days post-closing. Payment terms and bonds/guarantees may be requested post-award as per contract conditions. If requested, submit securities, bonds, guarantees, policies, and certificates of insurance before contract formation.
Compliance Requirements
Source: 0073 - LITS DOCUMENT FINAL.pdf
Bidders must be registered on the Central Supplier Database (CSD) and LOGIS before the closing date. Tax compliance status and company directors will be verified via CSD; hard copies of Tax Clearance Certificates are not required. Submit a Tax Compliance Status (TCS) PIN or CSD number. For joint ventures, each party must submit separate TCS PIN/CSD numbers. Bidders must not be persons in the service of the state or have directors/members in state service. Submit CIPC registration and CSD report (ownership status must match for preference points). For B-BBEE preference points, provide proof of ownership (e.g., ID copies, CIPC, CSD). For disability points: medical certificate or SASSA confirmation. For locality points: municipal rates account, councilor letter, or lease agreement. All SBD/ECBD forms must be completed, signed, and witnessed. Failure to comply with any requirement may render the bid invalid. Bidders must provide references to confirm previous delivery of similar goods for risk assessment.
Contractual Terms
Source: 0073 - LITS DOCUMENT FINAL.pdf
The employer may accept or reject any tender offer, variation, or deviation, or cancel the tender process at any time before contract formation without liability, but will provide written reasons upon request. The employer may not re-issue a tender for substantially the same scope within six months unless only one tender was received and returned unopened. Tenderers must submit securities, bonds, guarantees, policies, or certificates of insurance if requested before contract formation. The employer will notify the successful tenderer of acceptance by completing and returning the form of offer and acceptance before the validity period expires. Unsuccessful tenderers will be notified after the successful tenderer acknowledges acceptance. The employer may revise contract documents to account for addenda, returnable documents, or agreed revisions. The final contract will be issued to the successful tenderer for acceptance as soon as possible after signing the form of offer and acceptance.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Delivery obligation
The employer may accept or reject any tender offer, variation, or deviation, or cancel the tender process at any time before contract formation without liability, but will provide written reasons upon request. The employer may not re-issue a tender for substantially the same scope within six months unless only one tender was received and returned unopened. Tenderers must submit securities, bonds, guarantees, policies, or certificates of insurance if requested before contract formation. The employer will notify the successful tenderer of acceptance by completing and returning the form of offer and acceptance before the validity period expires. Unsuccessful tenderers will be notified after the successful tenderer acknowledges acceptance. The employer may revise contract documents to account for addenda, returnable documents, or agreed revisions. The final contract will be issued to the successful tenderer for acceptance as soon as possible after signing the form of offer and acceptance.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Delivery obligation
Pricing must be in Rand, fixed for the contract duration, and include all duties/taxes (excluding VAT). VAT must be shown separately. Prices must reflect rates applicable 14 days before the closing date. Submit a detailed quotation with breakdowns. All ECBD/SBD pricing schedules must be completed. Arithmetical errors will be corrected per tender conditions (e.g., words govern over figures, line totals govern over rates). Bids must remain valid for 90 days post-closing. Payment terms and bonds/guarantees may be requested post-award as per contract conditions. If requested, submit securities, bonds, guarantees, policies, and certificates of insurance before contract formation.
Threshold: 14 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
- Submit bids in a sealed envelope to DOA, Indwe House, Bhisho by 11:00 on 26 June 2026; late or electronic submissions are invalid. - Mandatory compliance: ICAR Certificate for HDX RFID ear tags, ISO 9001 accreditation for tag manufacturer, and proof of RFID reader compatibility with ISO 11784/11785. - Bidders must be registered on the Central Supplier Database (CSD) and LOGIS, with valid Tax Compliance Status (TCS) PIN or CSD number. - Evaluation is two-stage: administrative/technical compliance (disqualification for non-compliance) and 80/20 price/preference points under PPPFA. - Delivery must occur within 60 days of appointment, with samples provided to the technical team beforehand. - Pricing must be in Rand, fixed for the contract duration, and include all duties/taxes (VAT shown separately). - Joint ventures require a signed agreement and separate compliance documents for each party.
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Scored criterion
Evaluation is a two-stage process. Stage 1 (Administrative and Technical Compliance): Bids must fully complete and submit all returnable documents, including ECBD1 (Invitation to Bid), Pricing Schedule, SBD4 (Bidder’s Disclosure), and a signed Joint Venture Agreement (if applicable). Non-compliance results in disqualification. Stage 2 (Price and Preference Points): Uses the 80/20 Preferential Procurement Policy Framework Act (PPPFA) system. Price accounts for 80 points. Preference points (20 points total) are awarded for: EME/QSE at least 51% Black-owned (10 points), located in Alfred Nzo, Amathole, Chris Hani, Joe Gqabi, or OR Tambo District (2 points), at least 51% Women-owned (4 points), at least 51% Youth-owned (2 points), or at least 51% owned by people with Disability (2 points). Points for specific goals require verification documents: ID copy, CIPC registration, CSD report (ownership must match), medical certificate/SASSA confirmation (for disability), and municipal rates account/councilor letter/lease agreement (for locality). The highest total points win, rounded to two decimal places.
Threshold: at least 51% Black-owned (10 points)
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Bidders must submit proof of verifiable valid International Committee for Animal Recording (ICAR) Certificate for HDX RFID ear tags. Bidders must submit proof of ISO 9001 accreditation for the tag manufacturer. Bidders must provide verifiable proof that handheld stick readers can read tags complying with ISO 11784/11785 standards and FDX/HDX technology. Bidders must submit a signed certificate or testimonial letter confirming prior supply of at least 1,000 tags, readers, and applicators for regulatory purposes, including client details and contact information. Bidders must provide proof of tag loss rates via a signed letter or certificate from a recognized body or a quality assurance report. Shortlisted bidders must demonstrate functioning solutions (readers must read supplied tags). All items must be new, fully functional, and compliant with approved technical specifications and relevant standards. Replace any damaged, defective, or non-compliant items at no additional cost to the Department.
Threshold: at least 1
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Pricing must be in Rand, fixed for the contract duration, and include all duties/taxes (excluding VAT). VAT must be shown separately. Prices must reflect rates applicable 14 days before the closing date. Submit a detailed quotation with breakdowns. All ECBD/SBD pricing schedules must be completed. Arithmetical errors will be corrected per tender conditions: words govern over figures, line totals govern over rates, and gross decimal errors will be adjusted. Bids must remain valid for 90 days post-closing. The total of the prices stated by the tenderer is binding.
Threshold: 14 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Supply and deliver Livestock Identification and Traceability System (LITS) gadgets as per specifications: 79cm Electric Cattle Prodder (rechargeable battery), Branding Iron A-Z (26 set, long handle), Branding Iron characters/symbols (long handle), Gas Branding Oven (6 irons, long burner), Official Flag EID/Large Male Pink and Yellow Ear Tags (ICAR-approved, tamperproof, 95% retention in first year, indelible/legible characters at 3m), Gas Cylinder 5kg, Smart Stick Readers for RFID tags (ISO11784/11785 compliant, 10,000 animal memory, USB/Bluetooth/GPS/Wi-Fi interfaces), Two-Piece Auto Retract Applicator (metal, lasting paint, additional pins), Cattle Rectal Immobiliser Vicegrip 4 Star (rechargeable battery), Bull Noseholder Keysone Steel (chain, automatic lock). All items must be new, fully functional, and compliant with approved specifications. Mandatory requirements: ICAR Certificate for HDX RFID ear tags, ISO 9001 accreditation for tag manufacturer, proof of RFID reader compatibility with ISO standards, testimonial of prior supply of 1,000+ tags/readers/applicators, and proof of tag loss rates. Shortlisted bidders must demonstrate functioning solutions (readers must read supplied tags). Delivery must occur within 60 days of appointment. Provide samples to the Departmental technical team before full delivery. Notify national database of ear tag supply 5 days prior to delivery.
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Submit bids in a sealed envelope marked with the project number (SCMU8-26/27-0073) and description to the tender box at DOA, Indwe House, Office 45, First Floor, Indwe Building, Bhisho, 5605 by 11:00 on 26 June 2026. Late, electronic, telegraphic, or facsimile bids are not accepted. All returnable documents must be completed in black ink, signed, and witnessed. No correction fluid is permitted; changes must be lined through and initialed. Joint ventures must submit a signed Joint Venture Agreement or intention to form one. All ECBD/SBD forms must be fully completed. Failure to comply may result in disqualification. Bids must remain valid for 90 days post-closing. Use separate schedules if space is insufficient, bind them with a contents page, and mark as appendices. All schedules must be signed.
Threshold: 90 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Mandatory requirement
The prospective service provider must have proven extensive experience in livestock traceability. The service provider must demonstrate a good reputation with manufacturers or developers of traceability systems.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Mandatory requirement
The Department of Agriculture seeks supply and delivery of Livestock Identification and Traceability System (LITS) gadgets to support Redmeat producers in the Eastern Cape. The project aims to improve market access, curb illegal livestock movement, facilitate disease control, enhance food safety, reduce livestock theft, and support breeding programs. The scope includes supplying gadgets as per Table 1 and 2, ensuring compliance with technical specifications, and delivering within 60 days of appointment. Bidders must provide samples for technical team approval and notify the national database of ear tag supply 5 days prior to delivery.
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records BLACKRHINO HOLDINGS as appointed for this tender. Recorded contract value: 2500860.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD) and LOGIS before the closing date. Tax compliance status and company directors will be verified via CSD; hard copies of Tax Clearance Certificates are not required. Submit a Tax Compliance Status (TCS) PIN or CSD number. For joint ventures, each party must submit separate TCS PIN/CSD numbers. Bidders must not be persons in the service of the state or have directors/members in state service. Submit CIPC registration and CSD report (ownership status must match for preference points). For B-BBEE preference points, provide proof of ownership (e.g., ID copies, CIPC, CSD). For disability points: medical certificate or SASSA confirmation. For locality points: municipal rates account, councilor letter, or lease agreement. All SBD/ECBD forms must be completed, signed, and witnessed. Failure to comply with any requirement may render the bid invalid. Bidders must provide references to confirm previous delivery of similar goods for risk assessment.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.