Guest speaker for raf men's forum event, east london — 27 november 2026

Returnable forms

• SBD 6.1 (Preference Points Claim Form): must be completed and submitted with the bid to claim preference points for specific goals.
• Specific goals proof: supporting proof or documentation must be submitted with the tender; without it, no specific goal points are awarded.

Preference point system: 80/20.

Price: 80 points.

Specific goals: 20 points.

Total points: 100.

Specific goals under the 80/20 system

• Historically disadvantaged individuals: 10 points.
• Women: 8 points.
• Persons with disability: 2 points.

Proof and verification

• Bidders must submit proof or documentation to claim points for specific goals.
• Failure to submit proof means preference points for specific goals are not claimed.
• The Road Accident Fund may require a bidder to substantiate any preference claim before or after adjudication.

Annexure A sets out the technical and organisational security measures the service provider must implement while entrusted with RAF confidential, private, personal or sensitive information during the subsistence of the contract.

Technical and organisational security measures

The service provider must protect RAF confidential, private, personal or sensitive information for the duration of the contract and must have policies that comply with RAF requirements and the Protection of Personal Information Act.

Document handling and transportation

• Files must be kept in lockable containers or packaging during handling and transport to prevent loss, theft or damage.
• A secure, lockable transportation system must be used to transfer files to and from the provider's premises.
• Accurate records must be maintained for each stored document, showing its location, access history and retention schedule, organised for easy tracking.

Document retrieval and storage

• The requester's identity must be verified before documents are retrieved, and documents must be transported securely.
• Every retrieval activity must be recorded, including date, time, requester identity and reason.
• Physical documents and records must be stored in lockable cabinets to prevent unauthorised access or tampering.
• Documents must be accessible only to authorised personnel, with access controlled and monitored through policies and procedures.

Secure facility

• Premises must have a secure perimeter with controlled access and/or surveillance, and secure doors, locks and alarms.
• Physical security measures must include controlled access points, surveillance cameras and/or 24/7 security monitoring.
• All document storage facilities must be protected against unauthorised access.
• Any real, attempted or suspected physical security breach must be reported to RAF, with CCTV footage, police reports and linked alarm records provided.
• A fire suppression system or similar, including carbon dioxide fire extinguishers, must be in place to prevent loss of documents in a fire.

Network and digital security

• Digital document storage systems must have firewalls, intrusion detection and encryption to protect against unauthorised access or attacks.
• Access must be granted on a need-to-know basis using strong authentication methods.
• Access permissions must be regularly reviewed and updated.
• Systems, software and applications must be regularly updated and patched to address vulnerabilities.

Data protection obligations

• Personal and sensitive data must be handled and processed in compliance with applicable data protection laws.
• Measures must safeguard data against unauthorised access, disclosure, alteration and destruction.
• RAF must be informed immediately of any data breach or incident affecting information security.
• Confidentiality obligations must be imposed on agents, subcontractors and third parties who receive records.
• Third parties handling personal information must be screened for data protection policies and required to sign a data protection agreement.
• RAF reserves the right to conduct security screening or vetting of company directors and resources.

Incident reporting and response

• A documented incident response plan must be in place to address and mitigate data breaches promptly.
• Security incidents or data breaches must be reported to RAF in a timely manner.

Subcontractors and third-party oversight

• Subcontractors must adhere to the same data protection and cybersecurity standards.
• The service provider remains responsible for the actions and compliance of any subcontractors or third parties engaged.

Audit and monitoring

• RAF reserves the right to audit and monitor the service provider's compliance with this policy.
• The service provider must cooperate with RAF audits and assessments of data protection and cybersecurity standards.

Health and safety measures

• The service provider's premises must have a fire suppression system or similar, including carbon dioxide fire extinguishers, to prevent loss of documents and records in a fire.
• Premises must have a secure perimeter with controlled access and/or surveillance, and secure doors, locks and alarms to prevent unauthorised access.

Contractual terms

• The security obligations apply for the duration of the contract.
• The service provider must inform RAF of any real, attempted or suspected physical security breach and provide CCTV footage, police reports and linked alarm records.
• RAF reserves the right to audit and monitor the service provider's compliance with the security policy.
• The service provider must cooperate with RAF audits and assessments of data protection and cybersecurity compliance.
• The service provider is responsible for the actions and compliance of any subcontractors or third parties engaged.
• RAF reserves the right to conduct security screening or vetting of company directors and resources.

Bidders are required to submit client references demonstrating experience in providing guest speaker services for events similar to the Men's Forum Event. The reference form (Annexure B) must be completed with up to five projects, including project description, services rendered, contract dates, client details, and contact information. Additional supporting documents may be attached. False information leads to disqualification; the RAF may verify references with listed clients.\n

Returnable documents:

• Annexure B: Bidders Client References – must be completed with details of up to five previous projects where the bidder rendered similar services. For each project: project description, services rendered, contract start and end dates, client name, client contact person, client contact details (email and/or telephone).
• Bidders may attach additional supporting documents.
• All information must be truthful; falsified or misrepresented information leads to disqualification.
• The RAF reserves the right to contact listed clients to verify information.
• The form must be signed and dated by the bidder.\n

Client reference requirement:

• Bidders must provide details of current or previous projects where they rendered the required services (guest speaker for Men's Forum Event).
• Up to five references may be submitted.
• Each reference must include: project description, services rendered, contract start date, contract end date, client name (entity that received services, not sub-contractor), client contact person, and client contactable details (email and/or telephone).
• Additional supporting documents may be provided.\n

Mandatory declarations:

• All information provided in the client reference form must be accurate; any falsified or misrepresented information will result in disqualification.
• The RAF may contact listed clients to authenticate the information.\n

RFQ responses must be emailed to [email protected]; late submissions will not be accepted.

RFQ Issued Date: 05 November 2026

Closing Date and Time: 11 November 2026 at 10:00

Expected Service Date: 27 November 2026

Compulsory Briefing Session / Site Visit / Inspection: Not applicable

RFQ Validity Period: 30 days from closing date

Enquiries:

• Email: [email protected]
• Telephone: 043 707 4710

Submission email: [email protected]

Service delivery address: To be confirmed (East London venue to be confirmed)

Region: East London

Submission method: Email to [email protected]

Closing date and time: 11 November 2026 at 10:00

Late submissions will not be accepted

All Annexures must be completed, signed and submitted with the quotation:

• SBD 6.1 (Preference Points Claim under PPPFA 2022): claims B-BBEE specific goals points
• Annexure A (Security Measures): acknowledges security requirements
• Annexure B (Company Experience): provides at least one contactable reference for Guest Speaker services rendered
• Cost Break Down table (Annexure E): fixed price for Guest Speaker service (quantity 1), VAT inclusive if VAT registered

Only prices entered in the provided cost breakdown table will be accepted; failure to provide a price leads to disqualification

Quotations must be VAT inclusive (if VAT registered) in South African Rand; non-VAT registered suppliers charging VAT will be disqualified

RFQ validity period: 30 days from closing date

Only one proposal per entity; multiple proposals from companies with common directors/shareholders will result in disqualification of all involved entities

Two-phase evaluation:

Phase 1: Mandatory Requirements (pass/fail) – bidders must comply with all mandatory requirements, including Guest Speaker Experience (minimum one contactable reference, completed Annexure B submitted by closing date). Non-compliant bidders are disqualified and not considered for Phase 2.

Phase 2: Price and Specific Goals on 80/20 preference point system:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Preference point system: 80/20 applies to bids with a Rand value equal to or above R2,000.01 up to R1,000,000 (all taxes included); RAF may apply 80/20 to quotations below R2,000.01

Specific Goals points claimed are verified through CSD registration

Service: Guest Speaker for Men’s Forum Event

Date: 27 November 2026

Location: RAF Office, East London (venue to be confirmed)

Estimated attendees: 101

Number of speakers: 1

Duration: 45 minutes

Scope: Presentation on the role of men in preventing gender-based violence, discrimination, harassment and harmful behaviour

Topics: Gender Based Violence; Sexual Harassment

Speaker requirements:

• Relevant knowledge, training or experience in men’s wellness, leadership development, motivational speaking or a related field
• Experience delivering presentations or facilitating wellness sessions for workplace or community audiences
• Must provide at least one contactable reference for services rendered
• Company experience to be completed on Annexure B and submitted by closing date

Pricing format: Fixed price for Guest Speaker service (quantity 1) as per the cost breakdown table

All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR)

VAT vendors must include VAT; if omitted, the quoted price will be deemed all-inclusive

Non-VAT registered suppliers charging VAT will be automatically disqualified

Only prices completed in the provided table will be accepted; failure to provide a price leads to disqualification

No price changes will be accepted after the official Award Letter / Purchase Order is issued

Evaluation uses the 80/20 preference point system for bids valued between R2,000.01 and R1,000,000 (all taxes included); RAF may apply 80/20 to quotations below R2,000.01

No bid security, bonds, guarantees, retention, payment terms or financial capacity thresholds are specified

CSD registration: Mandatory – RAF only conducts business with CSD registered suppliers

Tax compliance: Tax matters must be declared in order by SARS

B-BBEE: Specific Goals points claimed verified through CSD; 80/20 preference point system applies

Disability: Suppliers with a disability must provide a valid medical certificate issued by a registered medical practitioner

Collusive behaviour prohibited: Disqualification for multiple proposals from entities with common directors/shareholders

Gifts and hospitality: Prohibited; branded marketing material considered a gift; solicited bribery must be reported to fraud line 0800 005919

Returnable forms (all must be completed and signed):

• SBD 6.1 (Preference Points Claim under PPPFA 2022)
• Annexure A (Security Measures)
• Annexure B (Company Experience for Guest Speaker)
• Cost Break Down table (Annexure E)

No CIDB, CIPC or professional registration requirements specified