What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Ingquza hill local municipality invites bids for catering services to provide lunch for 300 attendees at the mayoral cup final event on 16 june 2026 in lusikisiki. The tender is open to qualified service providers who must comply with strict submission, financial, and b-bbee requirements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentBID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
27 sourced criteria
financial capacity
8 sourced criteria
pricing
13 sourced criteria
compliance returnables
30 sourced criteria
evaluation
9 sourced criteria
experience
Source analysis requires completion or review
personnel
5 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
9 sourced criteria
equity registrations
7 sourced criteria
What the buyer was looking for
1Inferred operational need
Provide catering for 300 people including rice/samp, meat (chicken/beef), vegetables, salad, soft drinks, and bottled water at New Rest Sports Field, Lusikisiki.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for NOMALINGE TRADING 8785.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Catering for 300 people attending the Mayoral Cup Final Event at New Rest Sports Field, Lusikisiki, on 16 June 2026. The event requires a full lunch service including rice/samp, meat (chicken/beef), vegetables (cabbage, beetroot, carrot), salad, soft drinks (canned mineral water and juice), and bottled water.
Important Dates
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Closing date: 12 June 2026 at 12:00.
Advert date: 05 June 2026.
Site meetings (if compulsory) will be advertised separately. Attendance details will be provided in the advert if required.
Contact Information
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Submission address: 135 Main Street, Flagstaff, 4810 (Municipal Reception).
Submission Guidelines
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Submit bids by hand only to: 135 Main Street, Flagstaff, 4810 (Municipal Reception) by 12:00 on 12 June 2026.
Bids must be in a sealed envelope clearly marked with tender number (IHLM/204/2025-26/MM’s) and description.
Late, couriered, faxed, or emailed bids will not be accepted.
Use only the original bid documentation provided by the municipality. Do not reproduce, alter, or omit pages.
Initial every page of the bid document.
Attach all mandatory documents as per the advert requirements.
Tender validity period: 90 days from closing date. Municipality reserves the right to extend this period via notice on www.ihlm.gov.za.
Bids will only be considered if submitted on official forms (not re-typed).
Disqualification risks: Non-compliance with submission rules, missing mandatory documents, or submission by persons in the service of the state or listed on the Register of Tender Defaulters.
Returnable Documents
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
TENDER BOX ADDRESS: 135 MAIN STREET FLAGSTAFF TENDER DOCUMENT: Downloadable on www.ihlm.gov.za Procurement: Open Tender
Evaluation Criteria
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Evaluation uses the 80/20 preference point system:
Price: 80 points (awarded via formula Ps = 80
(Pmin / Pt)).
Specific Goals: 20 points total, allocated as follows:
Black youth ownership (18-35 years): 5 points.
Black women ownership: 4 points.
Black people with disability ownership: 2 points.
Black ownership: 9 points.
Verification documents required: CSD registration report, ID copies of owner/director, and medical practitioner’s letter (for disability).
Failure to submit required documentation for specific goals will result in zero points for those goals.
Technical Specifications
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Scope: Catering for 300 people attending the Mayoral Cup Final Event at New Rest Sports Field, Lusikisiki, on 16 June 2026.
Lunch menu for 300 people:
Rice/Samp
Meat (Chicken/Beef)
Vegetables (Cabbage, Beetroot, Carrot)
Salad
Soft drinks (Canned mineral water and juice)
Bottled water
All items must comply with the quantities and specifications provided.
Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Delivery costs must be included in the bid price for delivery at the prescribed destination (New Rest Sports Field, Lusikisiki).
Pricing Schedule
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Pricing requirements:
Submit firm prices only (non-firm prices disqualified).
Prices must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
All costs (transport, overheads, accommodation, risks, liabilities, profit) must be included.
Delivery period and basis (firm delivery required).
Total bid price must be inclusive of VAT and all other charges.
Financial Requirements
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Pricing:
Only firm prices will be accepted. Non-firm prices (e.g., subject to exchange rate variations) will be disqualified.
Prices must include all expenses: transport, overheads, accommodation, risks, liabilities, obligations, and profit.
Pricing schedule must be completed in full, including unit prices and totals for each item.
All prices are final and binding.
Payment terms: Municipality undertakes to pay within 30 days after receipt of invoice and delivery note.
Bid must include a total offer price (inclusive of VAT and all other charges).
Contract form (MBD7) must be signed by the successful bidder.
Compliance Requirements
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Mandatory documents (failure to submit will render bid non-responsive):
Valid full CSD proof of registration.
Completed and signed Declarations (MBD1-9) attached to the tender document.
Valid SARS Tax Compliance Status (TCS) PIN printout or original Tax Clearance Certificate (valid for 1 year from approval). Certified copies are not accepted.
Certificate of Acceptability (CoA).
Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
Company registration number and CIPC registration (if applicable).
VAT registration number (if applicable).
For consortia/joint ventures/sub-contractors: Each party must submit separate TCS certificates/PINs/CSD numbers.
Foreign suppliers: Must complete pre-award questionnaire (Part B:3) and provide TCS or equivalent if applicable.
Certificate of Independent Bid Determination must be submitted.
Disqualification criteria:
Persons in the service of the state or their directors/shareholders listed on the Register of Tender Defaulters.
Bidders who have abused the municipality’s SCM system, failed to perform on previous contracts, or are listed as restricted suppliers by National Treasury.
Bidders with outstanding municipal rates/taxes in arrears for over 3 months.
Bidders convicted of fraud or corruption in the past 5 years.
Bidders must declare any relationships with state employees involved in evaluation/adjudication.
B-BBEE Requirements
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
B-BBEE preference points (20 points total):
Black youth ownership (18-35 years): 5 points. Verification: CSD registration report + ID copy of owner/director.
Black women ownership: 4 points. Verification: CSD registration report + ID copy of owner/director.
Black people with disability ownership: 2 points. Verification: Letter from a medical practitioner.
Black ownership: 9 points. Verification: CSD registration report + ID copy of owner/director.
Failure to submit required documentation for specific goals will result in zero points for those goals.
Contractual Terms
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Contract terms:
Successful bidder must sign a written contract form (MBD7).
Bid validity period: 90 days from closing date (extendable at municipality’s discretion).
Bids remain binding and irrevocable during validity period. Withdrawal requires written request and municipality’s approval.
Withdrawal in contravention may result in liability for additional expenses incurred by the municipality.
Contract is subject to Ingquza Hill Local Municipality’s SCM Policy and Combating of Abuse of the Supply Chain Management System Policy.
Payment: Within 30 days after receipt of invoice and delivery note.
Municipality reserves the right to reject any or all bids and is not obligated to accept the lowest bid.
Special Conditions
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Special conditions:
Municipality reserves the right to extend the tender period via notice on www.ihlm.gov.za.
Only original bid documentation provided by the municipality will be considered.
Bids must not be reproduced, altered, or have pages omitted.
All pages must be initialed.
Municipality’s SCM policy applies to all tender stages.
Requirements
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
General requirements:
Bidders must ensure compliance with tax obligations and submit a valid TCS PIN or Tax Clearance Certificate.
Foreign suppliers must complete pre-award questionnaire if not registered in RSA.
Consortia/joint ventures: Each party must submit separate TCS/PIN/CSD documentation.
No bids accepted from persons in the service of the state or those with conflicts of interest.
Bidders must declare any relationships with state employees involved in evaluation/adjudication.
Past SCM practices: Bidders must declare any history of fraud, corruption, or contract termination due to non-performance.
Certificate of Independent Bid Determination must be submitted.
Section
Source: BID DOCUMENT FOR CATERING FOR 300 PEOPLE ATTENDING MAYORAL CUP FINAL EVENT.pdf (TENDER)
Closing date: 12 june 2026 closing time: 12h00
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Catering for 300 people attending the Mayoral Cup Final Event at New Rest Sports Field, Lusikisiki, on 16 June 2026. The event requires a full lunch service including rice/samp, meat (chicken/beef), vegetables (cabbage, beetroot, carrot), salad, soft drinks (canned mineral water and juice), and bottled water.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
49Mandatory requirement
Mandatory documents: Valid CSD registration, SARS TCS PIN or Tax Clearance Certificate, Certificate of Acceptability (CoA), completed MBD1-9 declarations, and proof of no overdue municipal accounts.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
50Inferred operational need
Disqualification applies for non-compliance, state employees, tender defaulters, or fraud/corruption convictions.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
51Mandatory requirement
b) No late, couriered, faxed or emailed tenders will be accepted under any circumstances. Tender offers must be submitted in a sealed envelope clearly reflecting the tender Number and tender description as indicated above.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
52Mandatory requirement
c) Do not reproduce this tender document (do not take it apart, omit pages, change wording or put documents between its pages). All other mandatory documents must be attached as per the advert requirements. d) Initial each and every page.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
53Mandatory requirement
MANDATORY DOCUMENTS: CONDITIONS OF ACCEPTANCE: Potential bidders are urged to submit the following documents when submitting their proposals, failure to do so will render the bid not responsive.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
54Mandatory requirement
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR ONLINE
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
64Mandatory requirement
Disqualification risks: Non-compliance with submission rules, missing mandatory documents, or submission by persons in the service of the state or listed on the Register of Tender Defaulters.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
68Inferred operational need
Valid SARS Tax Compliance Status (TCS) PIN printout or original Tax Clearance Certificate (valid for 1 year from approval). Certified copies are not accepted.
Threshold: 1 year
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Inferred operational need
Bidders who have abused the municipality’s SCM system, failed to perform on previous contracts, or are listed as restricted suppliers by National Treasury.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
88Inferred operational need
Submit bids by hand only to 135 Main Street, Flagstaff, 4810 by 12:00 on 12 June 2026 in a sealed envelope marked with tender number IHLM/204/2025-26/MM’s. Late or electronic submissions are invalid.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
89Inferred operational need
TENDER BOX ADDRESS: 135 MAIN STREET FLAGSTAFF TENDER DOCUMENT: Downloadable on www.ihlm.gov.za Procurement: Open Tender
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records NOMALINGE TRADING 8785 as appointed for this tender. Recorded contract value: 33000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
90Mandatory requirement
a) Tenders/Quotations must be properly received and deposited in the above-mentioned tender box on or before the closing date at Ingquza Hill Local Municipality, 135 Main Street, Flagstaff, 4810
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for NOMALINGE TRADING 8785.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
91Mandatory requirement
Tenders/Proposals must be submitted by hand at 135 Main Street, Flagstaff, 4810 (Municipal Reception) by 12:00 local time on 12 June 2026. Tenders should be sealed, endorsed on the envelope with: IHLM/204/2025-26/MM’s
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Failure to submit required documentation for specific goals will result in zero points for those goals.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Conflicting source classifications: inferred_operational_need and scored_criterion. No source document identifier is stored for this item.