What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The companies and intellectual property commission (cipc) seeks a turnkey service provider to plan, manage, and deliver the corporate registers forum (crf) international conference in cape town in 2027. The event targets 250+ delegates, including global registry officials, and requires end-to-end solutions spanning venue sourcing, logistics, hybrid access, marketing, finance, and post-event deliverables under a 2-year contract.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentCIPC 01_2026_2027.pdfReview complete
Description
Source: CIPC 01_2026_2027.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
3 sourced criteria
financial capacity
8 sourced criteria
pricing
1 sourced criteria
compliance returnables
1 sourced criteria
evaluation
Source analysis requires completion or review
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
1 sourced criteria
equity registrations
7 sourced criteria
What the buyer was looking for
1Mandatory requirement
Submit 1 original hard copy (technical proposal) + 1 functional USB (PDF, unprotected) with separate folders for technical and price proposals, plus 1 sealed envelope for price documents (SBD 3.3, SBD 1, and signed price breakdown). All pages must be signed, numbered, and initialed. Deposit in the 'CIPC TENDER BOX' at DTIC Main Gate by 3 July 2026, 11:00.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCATTERLINGS OF AFRICA as appointed for this tender. Recorded contract value: 6356857.4 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
CIPC seeks a turnkey service provider to plan, manage, and deliver the CRF International Conference (2027) in Cape Town. The event must reflect CIPC’s capabilities and CRF’s standards, attracting 250 delegates and ~30 speakers from 70+ jurisdictions. Objectives: Deliver a world-class conference, provide end-to-end turnkey solutions (planning, logistics, marketing, finance, stakeholder management), enable regional participation, support SMMEs and eco-friendly principles, ensure hybrid/digital engagement (streaming, recording, interactive content), and facilitate structured networking and cultural events. CIPC reserves the right to procure selected services separately. The conference aligns with national priorities (tourism, SMME support) and showcases corporate registry innovation.
Important Dates
Source: CIPC 01_2026_2027.pdf (RFP)
Closing date: 3 July 2026 at 11:00. No compulsory briefing session. Indicative timeline: Appointment of EMC (March–June 2026), Design & Vendor Lock (July–August 2026), Design and Mock-ups (September 2026–March 2027), Marketing & Registration Launch (June 2027), Production Readiness (August 2027), Conference Delivery (September/October 2027), Close-out & Audit (November 2027). Final detailed schedule must be submitted within 1 month of appointment.
Contact Information
Source: CIPC 01_2026_2027.pdf (RFP)
Contact: Mr R Baloyi, Email: [email protected]. Submission address: CIPC Tender Box at the DTIC Main Gate, Pretoria.
Submission Guidelines
Source: CIPC 01_2026_2027.pdf (RFP)
Submit 1 original hard copy (technical proposal) + 1 USB (PDF, unprotected, no passwords) with separate folders for technical and price proposals. USB must be functional, contain all documents, and match the hard copy. Submit 1 sealed envelope for the price proposal (SBD 3.3, SBD 1, and price breakdown on company letterhead). All pages must be signed, numbered, and initialed. Deposit tenders in the 'CIPC TENDER BOX' at the DTIC Main Gate. Late, incomplete, or incorrectly deposited submissions will be disqualified. USB issues (non-functional, password-protected, missing documents) will invalidate the bid. Pricing must be VAT-inclusive, in ZAR, and valid for 120 days. No advance payments; milestone-based payments per SLA. Immediate commencement upon award is required. Security screening for directors/staff is mandatory; appointment is contingent on positive results.
Evaluation Criteria
Source: CIPC 01_2026_2027.pdf (RFP)
Evaluation follows a 3-phase process under the 80/20 Preferential Procurement Policy Framework Act (PPPFA). Phase 1: Mandatory compliance check (Tax Clearance Certificate, COIDA Letter of Good Standing, CIPC registration, OHS obligations, Declaration of Interest, BBBEE certificate). Non-compliance disqualifies the bid. Phase 2: Technical evaluation (100 points) with weighted criteria: Experience (20%), Creativity & Innovation (20%), Tech Savvy (25%), Project Implementation Plan (25%), Reference Letters (10%). Scoring ranges from 1 (lowest) to 5 (highest) per criterion. Phase 3: Pricing (80 points) and PPPFA preference points (20 points). Preference points are allocated based on BBBEE goals: HDI/black ownership (10 points), women ownership (8 points), disability ownership (2 points). CSD Report is primary evidence; failure to submit it results in 0 points. Total score = Technical (100) + Pricing (80) + Preference (20). Highest total score wins. CIPC reserves the right to negotiate price with the successful bidder.
Technical Specifications
Source: CIPC 01_2026_2027.pdf (RFP)
Scope: Turnkey event management for the CRF International Conference (2027) in Cape Town. Key deliverables: Conference design & program management (concept, speaker management, interpretation in French/Arabic), venue sourcing (3 x 4–5-star venues for 200–300 delegates, certified under National Building Regulations), social functions (cocktail, gala dinner, excursions), technology & hybrid access (live streaming, recording, conference app), marketing & branding (website, digital/print materials, videos), finance administration (delegate registration, audited account, PFMA compliance), stakeholder support (secretariat, risk/change control), staffing & security (safety officer, event plans, City of Cape Town permits), travel & accommodation logistics (luxury coaches, 5km radius accommodation), post-event deliverables (reports, surveys, media assets). KPIs: 100% session delivery on time, ≥95% interpreter coverage, ≥99% AV uptime, ≥90% delegate satisfaction, 100% dietary/accessibility compliance. Contract duration: 2 years (24-month project plan).
Methodology
Source: CIPC 01_2026_2027.pdf
Technical Proposal must include: Methodology, workplan, team CVs, Cape Town experience, quality assurance plan, risk management plan, sustainability approach, SMME inclusion strategy. Financial Proposal must include: Detailed pricing aligned to the scope, fee schedule, assumptions, exchange-rate treatment. References: At least 3 comparable international conferences delivered in South Africa/Cape Town within the last 5 years. Compliance Certificates: Tax, BBBEE (if applicable), insurance cover notes, POPIA policies. Draft Contracts & SLAs with key subcontractors. Project Implementation Plan must include: WBS, schedule, RACI matrix, risk & communications plans. Evaluation criteria for methodology: Experience (20%), Creativity & Innovation (20%), Tech Savvy (25%), Project Implementation Plan (25%), Reference Letters (10%).
Pricing Schedule
Source: CIPC 01_2026_2027.pdf
Submit pricing in a sealed envelope with: SBD 3.3 (Pricing Schedule), SBD 1 (Invitation to Bids), and price breakdown on company letterhead (signed by authorized representative, unit costs + total VAT-inclusive price in ZAR). Total price must be carried over to both SBD 3.3 and SBD 1 and include all costs for the contract duration (venue rentals, events, excursions, EMC fees, marketing, technology, insurance, banking fees, audit). Prices must be firm for 120 days. Clearly state any conditions (e.g., price fluctuations, ROE impacts) in SBD 3.3. Failure to comply with pricing format (e.g., not VAT-inclusive, not in ZAR, missing documents) will disqualify the bid. Service providers are responsible for all costs (e.g., transportation). Pricing must align with the priced bill of quantities and fixed-fee proposal.
Financial Requirements
Source: CIPC 01_2026_2027.pdf (RFP)
Submit pricing in a sealed envelope: SBD 3.3 (Pricing Schedule), SBD 1 (Invitation to Bids), and price breakdown on company letterhead (unit costs + total VAT-inclusive price in ZAR). Total price must include all costs for the contract duration (venue rentals, events, excursions, EMC fees, marketing, technology, insurance, banking fees, audit). Prices must be firm for 120 days. No advance payments; milestone-based payments against deliverables per SLA. Retentions may apply pending final audit. Service providers are responsible for all costs (e.g., transportation). Payment within PFMA-prescribed periods. Budget must align with the priced bill of quantities and fixed-fee proposal.
Compliance Requirements
Source: CIPC 01_2026_2027.pdf (RFP)
Mandatory: Original Tax Clearance Certificate (for bids > R30,000), valid COIDA Letter of Good Standing or licensed compensation insurer, CIPC registration certificate, signed Health/Safety & Environmental Policy (OHS Act Section 16(1)), Acceptance of OHS Legislative Obligations, public liability insurance (R10M+), POPIA compliance, Declaration of Secrecy, Service Level Agreement (SLA) with CIPC. BBBEE: Submit valid certificate or exemption; CSD Report required for preference points (HDI/black ownership, women ownership, disability ownership). Security screening for directors/staff by State Security Agency (SSA) is mandatory. Failure to comply with any mandatory requirement disqualifies the bid. Fraudulent, corrupt, or unethical practices will result in ineligibility.
Health & Safety
Source: CIPC 01_2026_2027.pdf
Service provider must comply with all OHS Act obligations and CIPC OHS requirements. Mandatory submissions: Valid COIDA Letter of Good Standing or licensed compensation insurer, signed Health/Safety & Environmental Policy (OHS Act Section 16(1)), Acceptance of OHS Legislative Obligations, OHS Act Section 37(2) Agreement, completed Risk Assessments for event & excursions, and OHS file compliance specific to the scope. Post-award requirements: Appoint a competent person for event health & safety, submit detailed safety plans/protocols to CIPC for approval, ensure all subcontractors comply with OHS obligations, and obtain CIPC authorization before selecting subcontractors. Safety measures must comply with applicable legislation (Basic Conditions of Employment Act, Employment Equity Act, Disaster Management Act, SANS10366, South African Sport and Recreational Events Act, National Building Regulations, Foodstuffs Cosmetics & Disinfectants Act, local bylaws). Event-specific requirements: Venue compliance, catering hygiene, safety plans/files, risk assessments for excursions, emergency plans, crowd management, and structural safety for temporary structures. Service provider must safeguard health and safety of all delegates, speakers, staff, and providers to prevent major incidents.
Contractual Terms
Source: CIPC 01_2026_2027.pdf
Contract duration: Minimum 2 years. Service provider must sign a Service Level Agreement (SLA) with CIPC prior to commencement. Compliance with PFMA regulations for asset safeguarding and access control is mandatory; security measures must be specified in the SLA. All creative assets, recordings, and data produced are owned by CIPC/CRF; EMC grants full use rights and delivers source files. Data protection: EMC must comply with POPIA for all personal data processed. Force Majeure & Insurance: Maintain policies for public liability (R10M+), event cancellation, and cyber incidents; proof required. Ethics & Conduct: Adhere to CIPC standards and public sector procurement ethics. Change control: CRF/CIPC may issue change requests; EMC must implement via agreed process with documented cost/schedule impacts and pre-approvals. Intellectual Property: All work products belong to CIPC. Indemnity: Service provider must indemnify CIPC against losses, damages, or claims arising from service delivery. Termination: CIPC may terminate with 10 business days’ notice for reputational risk or unethical behavior. No advance payments; payments are milestone-based per SLA. Prices must be firm for 120 days.
Special Conditions
Source: CIPC 01_2026_2027.pdf
Bidder must guarantee information integrity (no amendment/corruption/distribution/storage/copying) for the contract duration and thereafter. CIPC reserves the right to negotiate price. Work must be confined to the defined scope. Travel costs to/from DTIC Campus (CIPC) are not covered unless pre-approved. Government Procurement General Conditions of Contract (GCC) apply. No advance payments; milestone-based payments per PFMA. Prices must include VAT and be in ZAR. Successful bidder must comply with CIPC policies, maintain confidentiality, and sign a Declaration of Secrecy. All CIPC-provided information becomes CIPC’s property post-contract; no copies may be retained without authorization. SLA required before commencement. PFMA compliance for asset safeguarding and access control. Immediate resource availability is critical; failure to commence immediately may invalidate the proposal. Training/skills transfer and license documentation must be provided. Bidders must demonstrate claims made in proposals. Resources will be assessed for suitability; failure to provide suitable candidates may cancel the award. Appointment is subject to positive security screening by the State Security Agency (SSA). CIPC reserves the right not to award the bid.
Section
Source: CIPC 01_2026_2027.pdf
Evaluation uses the 80/20 PPPFA system. Phase 1: Mandatory compliance (Tax Clearance, COIDA, CIPC registration, OHS obligations, BBBEE certificate). Phase 2: Technical criteria (100 points): Experience (20%), Creativity & Innovation (20%), Tech Savvy (25%), Project Implementation Plan (25%), Reference Letters (10%). Scoring: 1 (lowest) to 5 (highest). Phase 3: Pricing (80 points) + PPPFA preference points (20 points). Preference points: HDI/black ownership (10), women ownership (8), disability ownership (2). CSD Report is primary evidence; failure to submit it results in 0 preference points. Total score = Technical + Pricing + Preference. Highest score wins. CIPC may negotiate price with the successful bidder.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Immediate commencement upon award is mandatory; failure to start immediately may invalidate the proposal.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
CIPC seeks a turnkey service provider to plan, manage, and deliver the CRF International Conference (2027) in Cape Town. The event must reflect CIPC’s capabilities and CRF’s standards, attracting 250 delegates and ~30 speakers from 70+ jurisdictions. Objectives: Deliver a world-class conference, provide end-to-end turnkey solutions (planning, logistics, marketing, finance, stakeholder management), enable regional participation, support SMMEs and eco-friendly principles, ensure hybrid/digital engagement (streaming, recording, interactive content), and facilitate structured networking and cultural events. CIPC reserves the right to procure selected services separately. The conference aligns with national priorities (tourism, SMME support) and showcases corporate registry innovation.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Mandatory compliance: Original Tax Clearance Certificate, valid COIDA Letter of Good Standing, CIPC registration, OHS policy (Section 16(1)), public liability insurance (R10M+), POPIA compliance, Declaration of Secrecy, and SLA with CIPC. Security screening for directors/staff by SSA is required.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCATTERLINGS OF AFRICA as appointed for this tender. Recorded contract value: 6356857.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Pricing must be VAT-inclusive, in ZAR, valid for 120 days, and cover all costs (venue, events, technology, insurance, etc.). No advance payments; milestone-based payments per SLA.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Inferred operational need
Deliver a 2-year turnkey solution: venue sourcing (3 x 4–5-star Cape Town venues for 200–300 delegates), hybrid access (live streaming, recording, conference app), social functions, excursions, marketing, finance administration (PFMA-compliant audited account), and post-event reports.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Delivery obligation
Bidder must guarantee information integrity (no amendment/corruption/distribution/storage/copying) for the contract duration and thereafter. CIPC reserves the right to negotiate price. Work must be confined to the defined scope. Travel costs to/from DTIC Campus (CIPC) are not covered unless pre-approved. Government Procurement General Conditions of Contract (GCC) apply. No advance payments; milestone-based payments per PFMA. Prices must include VAT and be in ZAR. Successful bidder must comply with CIPC policies, maintain confidentiality, and sign a Declaration of Secrecy. All CIPC-provided information becomes CIPC’s property post-contract; no copies may be retained without authorization. SLA required before commencement. PFMA compliance for asset safeguarding and access control. Immediate resource availability is critical; failure to commence immediately may invalidate the proposal. Training/skills transfer and license documentation must be provided. Bidders must demonstrate claims made in proposals. Resources will be assessed for suitability; failure to provide suitable candidates may cancel the award. Appointment is subject to positive security screening by the State Security Agency (SSA). CIPC reserves the right not to award the bid.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
Contract duration: Minimum 2 years. Service provider must sign a Service Level Agreement (SLA) with CIPC prior to commencement. Compliance with PFMA regulations for asset safeguarding and access control is mandatory; security measures must be specified in the SLA. All creative assets, recordings, and data produced are owned by CIPC/CRF; EMC grants full use rights and delivers source files. Data protection: EMC must comply with POPIA for all personal data processed. Force Majeure & Insurance: Maintain policies for public liability (R10M+), event cancellation, and cyber incidents; proof required. Ethics & Conduct: Adhere to CIPC standards and public sector procurement ethics. Change control: CRF/CIPC may issue change requests; EMC must implement via agreed process with documented cost/schedule impacts and pre-approvals. Intellectual Property: All work products belong to CIPC. Indemnity: Service provider must indemnify CIPC against losses, damages, or claims arising from service delivery. Termination: CIPC may terminate with 10 business days’ notice for reputational risk or unethical behavior. No advance payments; payments are milestone-based per SLA. Prices must be firm for 120 days.
Threshold: Minimum 2 years
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Mandatory requirement
Submit pricing in a sealed envelope with: SBD 3.3 (Pricing Schedule), SBD 1 (Invitation to Bids), and price breakdown on company letterhead (signed by authorized representative, unit costs + total VAT-inclusive price in ZAR). Total price must be carried over to both SBD 3.3 and SBD 1 and include all costs for the contract duration (venue rentals, events, excursions, EMC fees, marketing, technology, insurance, banking fees, audit). Prices must be firm for 120 days. Clearly state any conditions (e.g., price fluctuations, ROE impacts) in SBD 3.3. Failure to comply with pricing format (e.g., not VAT-inclusive, not in ZAR, missing documents) will disqualify the bid. Service providers are responsible for all costs (e.g., transportation). Pricing must align with the priced bill of quantities and fixed-fee proposal.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirement
Submit pricing in a sealed envelope: SBD 3.3 (Pricing Schedule), SBD 1 (Invitation to Bids), and price breakdown on company letterhead (unit costs + total VAT-inclusive price in ZAR). Total price must include all costs for the contract duration (venue rentals, events, excursions, EMC fees, marketing, technology, insurance, banking fees, audit). Prices must be firm for 120 days. No advance payments; milestone-based payments against deliverables per SLA. Retentions may apply pending final audit. Service providers are responsible for all costs (e.g., transportation). Payment within PFMA-prescribed periods. Budget must align with the priced bill of quantities and fixed-fee proposal.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
12Mandatory requirement
Submit 1 original hard copy (technical proposal) + 1 USB (PDF, unprotected, no passwords) with separate folders for technical and price proposals. USB must be functional, contain all documents, and match the hard copy. Submit 1 sealed envelope for the price proposal (SBD 3.3, SBD 1, and price breakdown on company letterhead). All pages must be signed, numbered, and initialed. Deposit tenders in the 'CIPC TENDER BOX' at the DTIC Main Gate. Late, incomplete, or incorrectly deposited submissions will be disqualified. USB issues (non-functional, password-protected, missing documents) will invalidate the bid. Pricing must be VAT-inclusive, in ZAR, and valid for 120 days. No advance payments; milestone-based payments per SLA. Immediate commencement upon award is required. Security screening for directors/staff is mandatory; appointment is contingent on positive results.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Inferred operational need
THE BID BOX IS SITUATED AT: AT THE WEST GATE ON 77 MEINTJIES STREET, CLOSE TO ENTFUTFUKWENI BUILDING (BLOCK “F”), 77 MEINTJIES STREET, SUNNYSIDE, “THE DTI” CAMPUS, PRETORIA
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
The linked award records SCATTERLINGS OF AFRICA as appointed for this tender. Recorded contract value: 6356857.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Meet KPIs: 100% on-time session delivery, ≥95% interpreter coverage (French/Arabic), ≥99% AV uptime, ≥90% delegate satisfaction, and 100% dietary/accessibility compliance.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records SCATTERLINGS OF AFRICA as appointed for this tender. Recorded contract value: 6356857.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
The linked award records SCATTERLINGS OF AFRICA as appointed for this tender. Recorded contract value: 6356857.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17Delivery obligation
Service provider must comply with all OHS Act obligations and CIPC OHS requirements. Mandatory submissions: Valid COIDA Letter of Good Standing or licensed compensation insurer, signed Health/Safety & Environmental Policy (OHS Act Section 16(1)), Acceptance of OHS Legislative Obligations, OHS Act Section 37(2) Agreement, completed Risk Assessments for event & excursions, and OHS file compliance specific to the scope. Post-award requirements: Appoint a competent person for event health & safety, submit detailed safety plans/protocols to CIPC for approval, ensure all subcontractors comply with OHS obligations, and obtain CIPC authorization before selecting subcontractors. Safety measures must comply with applicable legislation (Basic Conditions of Employment Act, Employment Equity Act, Disaster Management Act, SANS10366, South African Sport and Recreational Events Act, National Building Regulations, Foodstuffs Cosmetics & Disinfectants Act, local bylaws). Event-specific requirements: Venue compliance, catering hygiene, safety plans/files, risk assessments for excursions, emergency plans, crowd management, and structural safety for temporary structures. Service provider must safeguard health and safety of all delegates, speakers, staff, and providers to prevent major incidents.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18Mandatory requirement
Technical Proposal must include: Methodology, workplan, team CVs, Cape Town experience, quality assurance plan, risk management plan, sustainability approach, SMME inclusion strategy. Financial Proposal must include: Detailed pricing aligned to the scope, fee schedule, assumptions, exchange-rate treatment. References: At least 3 comparable international conferences delivered in South Africa/Cape Town within the last 5 years. Compliance Certificates: Tax, BBBEE (if applicable), insurance cover notes, POPIA policies. Draft Contracts & SLAs with key subcontractors. Project Implementation Plan must include: WBS, schedule, RACI matrix, risk & communications plans. Evaluation criteria for methodology: Experience (20%), Creativity & Innovation (20%), Tech Savvy (25%), Project Implementation Plan (25%), Reference Letters (10%).
Threshold: At least 3 comparable international conferences delivered in South Af
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for SCATTERLINGS OF AFRICA.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
19Delivery obligation
Evaluation follows a 3-phase process under the 80/20 Preferential Procurement Policy Framework Act (PPPFA). Phase 1: Mandatory compliance check (Tax Clearance Certificate, COIDA Letter of Good Standing, CIPC registration, OHS obligations, Declaration of Interest, BBBEE certificate). Non-compliance disqualifies the bid. Phase 2: Technical evaluation (100 points) with weighted criteria: Experience (20%), Creativity & Innovation (20%), Tech Savvy (25%), Project Implementation Plan (25%), Reference Letters (10%). Scoring ranges from 1 (lowest) to 5 (highest) per criterion. Phase 3: Pricing (80 points) and PPPFA preference points (20 points). Preference points are allocated based on BBBEE goals: HDI/black ownership (10 points), women ownership (8 points), disability ownership (2 points). CSD Report is primary evidence; failure to submit it results in 0 points. Total score = Technical (100) + Pricing (80) + Preference (20). Highest total score wins. CIPC reserves the right to negotiate price with the successful bidder.
Threshold: 100 points
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
The linked award records SCATTERLINGS OF AFRICA as appointed for this tender. Recorded contract value: 6356857.4 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Mandatory requirement
Mandatory: Original Tax Clearance Certificate (for bids > R30,000), valid COIDA Letter of Good Standing or licensed compensation insurer, CIPC registration certificate, signed Health/Safety & Environmental Policy (OHS Act Section 16(1)), Acceptance of OHS Legislative Obligations, public liability insurance (R10M+), POPIA compliance, Declaration of Secrecy, Service Level Agreement (SLA) with CIPC. BBBEE: Submit valid certificate or exemption; CSD Report required for preference points (HDI/black ownership, women ownership, disability ownership). Security screening for directors/staff by State Security Agency (SSA) is mandatory. Failure to comply with any mandatory requirement disqualifies the bid. Fraudulent, corrupt, or unethical practices will result in ineligibility.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.