This tender has been awarded to ISIPHO SAMAKHUZE for RÂ 5Â 088 50.
AwardedECR/CS/06/06/2025
Award Information
Award Value
RÂ 5Â 088 50
Winning Supplier
ISIPHO SAMAKHUZE
Type: EME
Administrative and Support Activities
Request for quotation (RFQ) for the appointment of a service provider for the provision of courier services on a once off basis in the eastern cape region
Request for quotation (RFQ) for the appointment of a service provider for the provision of courier services on a once off basis in the eastern cape region
Validity Period60 Days
Briefing Session
No
Original Tender Documents
APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The passenger rail agency of south africa (PRASA) invites quotes for a once-off courier service to transport 7 itex rolls boxes (each 26.5cm X 20.5cm, 7.5kg) Via overnight/express courier from durban PRASA station to east london PRASA train station. This RFQ is open to compliant suppliers registered on the central supplier database (csd).
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQAPPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
3 sourced criteria
financial capacity
1 sourced criteria
pricing
3 sourced criteria
compliance returnables
1 sourced criteria
evaluation
Source analysis requires completion or review
experience
1 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
3 sourced criteria
equity registrations
3 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit bids by 18 June 2026, 12:00 PM to No. 8 Station Street, East London, 5200, using official forms only (no re-typing).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf
Provision of once-off courier services for the transport of 7 ITEX Rolls boxes (Size: Height 26.5cm, Length 20.5cm, Weight: 7.5kg each) via Overnight/Express Courier from Durban PRASA Station to East London PRASA Train Station, Station Street.
Important Dates
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Closing date: 18 June 2026. Closing time: 12:00 PM. Validity period: 60 working days from the closing date. Respondents may be requested to extend the validity period if internal processes are not finalized.
Contact Information
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Bidding procedure enquiries: Simnikiwe Nqulo. Telephone: 043 700 2331. Email: [email protected]. Submission address: No. 8 Station Street, Station Building, East London, 5200. Complaints: Email [email protected]. Include in complaints: Bid/Tender Description, Bid/Tender Reference Number, Closing date of Bid/Tender, Supplier Name, Supplier Contact details, and detailed complaint.
Submission Guidelines
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Submit bids by the closing date and time (18 June 2026, 12:00 PM) to the bid box at: No. 8 Station Street, Station Building, East London, 5200. Late bids will not be accepted. Bids must be submitted on the official forms provided (do not re-type). All returnable documents must be included; failure to provide mandatory returnable documents will result in disqualification. Bidders must fill and sign the Submission Register at reception at SCM Offices upon submission. Bids must be sealed and enclosed in an envelope. Do not include documents or references relating to other quotations. Any attempt to canvass SCM Officers or PRASA employees between the closing date and award may result in disqualification. Responses must not include additional conditions unless embodied in an accompanying letter.
Evaluation Criteria
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Evaluation is conducted in two stages: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A (Mandatory Requirements): Failure to submit any of the following will result in automatic disqualification: Completed Price Schedule and Pricing/Delivery Form (Section 4), and signed Submission Register at SCM Offices. Stage 1B (Other Mandatory Requirements): Must be submitted within 7 days of request if not provided with the bid: Company Registration documents, Copies of Directors’ ID documents, Valid Tax Clearance Certificate (valid on closing date) and SARS-issued PIN, CSD supplier registration number, Proof of Bank Account, Joint Venture/Consortium Agreement (if applicable), and completed RFQ documentation (all declarations, SBDs). Stage 1C (Documents for Scoring): Non-mandatory but required for scoring (zero score if not submitted): Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC Documents/B-BBEE Certificate/Affidavit. Stage 2 (Price and Specific Goals): Weighting is 80 points for Price and 20 points for Specific Goals (total 100). Price scoring uses the 80/20 Preference Point System formula: Ps = 80(1 − (Pt−Pmin)/Pmin), where Ps = Points scored, Pt = Price of tender under consideration, Pmin = Price of lowest acceptable tender. Specific Goals: 10 points for EME 51% Black Owned (Audited Annual Financial/B-BBEE Certificate/Affidavit), 10 points for 51% Black Owned (CIPC documents/B-BBEE Certificate/Affidavit).
Technical Specifications
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Scope: Provision of once-off courier services in the Eastern Cape region. Deliverables: Transport of 7 ITEX Rolls boxes. Specifications: Each box size - Height: 26.5cm, Length: 20.5cm, Weight: 7.5kg. Courier mode: Overnight/Express Courier. Destination: Durban PRASA Station to East London PRASA Train Station, Station Street. Delivery period: To be specified by the service provider in working days from the date of order.
Pricing Schedule
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf
Complete the attached Pricing Schedule (Section 8). Prices must be in ZAR, inclusive of VAT (15%). Follow the prescribed format strictly; deviation may result in non-responsiveness. Provide cost breakdown, price escalation basis, and formula. Discounts will only be considered in the final evaluation stage on an unconditional basis.
Financial Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT 15%). Price offer must be firm and clearly indicate the basis. Pricing must strictly follow the provided Price Schedule (Section 4) and Bill of Quantities; deviation may result in non-responsiveness. Cost breakdown must be provided. Price escalation basis and formula must be indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with the top three scoring bidders if the highest bid is not market-related. Payment terms: Within 30 days of receipt of the Supplier’s correct tax invoice.
Compliance Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Mandatory compliance: Valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. Bidders must be registered on the Central Supplier Database (CSD) at https://secure.csd.gov.za/. CSD number must be provided if no TCS PIN is available. Foreign suppliers with no local registered entity are exempt from CSD registration. Bidders must submit: Company Registration documents, Copies of Directors’ ID documents, Proof of Bank Account (e.g., cancelled cheque or bank letter), Joint Venture/Consortium Agreement (if applicable), and completed RFQ documentation (all declarations, SBDs). Non-mandatory for scoring: Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC Documents/B-BBEE Certificate/Affidavit. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. No bids will be accepted from persons in the service of the state or entities with directors/members in the service of the state.
Contractual Terms
Source: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF COURIER SERVICES ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf
Supplier warrants that the services meet PRASA’s requirements and are fit for purpose, remaining defect-free for a period of one year from acceptance (unless otherwise stated). Supplier indemnifies PRASA against all claims, costs, or damages arising from negligence, infringement of rights, or breach of statutory duty. Subcontracting requires PRASA’s prior written approval; the successful bidder remains liable for performance. Governing law: Republic of South Africa, with non-exclusive jurisdiction of South African courts. PRASA reserves the right to reject non-compliant bids, negotiate market-related prices, or cancel the RFQ. Legal review of contractual terms by PRASA’s Legal Counsel is required before award.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Validity period: 60 working days from closing date, with possible extension requests.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Scored criterion
Provision of once-off courier services for the transport of 7 ITEX Rolls boxes (Size: Height 26.5cm, Length 20.5cm, Weight: 7.5kg each) via Overnight/Express Courier from Durban PRASA Station to East London PRASA Train Station, Station Street.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Mandatory requirement
Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT 15%). Price offer must be firm and clearly indicate the basis. Pricing must strictly follow the provided Price Schedule (Section 4) and Bill of Quantities; deviation may result in non-responsiveness. Cost breakdown must be provided. Price escalation basis and formula must be indicated. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with the top three scoring bidders if the highest bid is not market-related. Payment terms: Within 30 days of receipt of the Supplier’s correct tax invoice.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Mandatory documents: Completed Price Schedule (Section 4), signed Submission Register, Tax Clearance Certificate (valid on closing date), SARS PIN, CSD registration number, and company registration documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Mandatory requirement
Prices must be in ZAR, inclusive of VAT (15%), and strictly follow the provided Price Schedule; deviations may disqualify the bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
Complete the attached Pricing Schedule (Section 8). Prices must be in ZAR, inclusive of VAT (15%). Follow the prescribed format strictly; deviation may result in non-responsiveness. Provide cost breakdown, price escalation basis, and formula. Discounts will only be considered in the final evaluation stage on an unconditional basis.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Foreign suppliers without a local entity are exempt from CSD registration but must comply with all other requirements.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Submit bids by the closing date and time (18 June 2026, 12:00 PM) to the bid box at: No. 8 Station Street, Station Building, East London, 5200. Late bids will not be accepted. Bids must be submitted on the official forms provided (do not re-type). All returnable documents must be included; failure to provide mandatory returnable documents will result in disqualification. Bidders must fill and sign the Submission Register at reception at SCM Offices upon submission. Bids must be sealed and enclosed in an envelope. Do not include documents or references relating to other quotations. Any attempt to canvass SCM Officers or PRASA employees between the closing date and award may result in disqualification. Responses must not include additional conditions unless embodied in an accompanying letter.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10Inferred operational need
Delivery: Overnight/express courier for 7 boxes (26.5cm x 20.5cm, 7.5kg each) from Durban to East London PRASA stations.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
11Delivery obligation
Supplier warrants that the services meet PRASA’s requirements and are fit for purpose, remaining defect-free for a period of one year from acceptance (unless otherwise stated). Supplier indemnifies PRASA against all claims, costs, or damages arising from negligence, infringement of rights, or breach of statutory duty. Subcontracting requires PRASA’s prior written approval; the successful bidder remains liable for performance. Governing law: Republic of South Africa, with non-exclusive jurisdiction of South African courts. PRASA reserves the right to reject non-compliant bids, negotiate market-related prices, or cancel the RFQ. Legal review of contractual terms by PRASA’s Legal Counsel is required before award.
Why it matters: The source says this applies after appointment and concerns contract delivery.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Scored criterion
Scope: Provision of once-off courier services in the Eastern Cape region. Deliverables: Transport of 7 ITEX Rolls boxes. Specifications: Each box size - Height: 26.5cm, Length: 20.5cm, Weight: 7.5kg. Courier mode: Overnight/Express Courier. Destination: Durban PRASA Station to East London PRASA Train Station, Station Street. Delivery period: To be specified by the service provider in working days from the date of order.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13Inferred operational need
Evaluation: 80 points for price (80/20 Preference Point System) and 20 points for Specific Goals (B-BBEE compliance).
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Mandatory requirementConflicting classification
Evaluation is conducted in two stages: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A (Mandatory Requirements): Failure to submit any of the following will result in automatic disqualification: Completed Price Schedule and Pricing/Delivery Form (Section 4), and signed Submission Register at SCM Offices. Stage 1B (Other Mandatory Requirements): Must be submitted within 7 days of request if not provided with the bid: Company Registration documents, Copies of Directors’ ID documents, Valid Tax Clearance Certificate (valid on closing date) and SARS-issued PIN, CSD supplier registration number, Proof of Bank Account, Joint Venture/Consortium Agreement (if applicable), and completed RFQ documentation (all declarations, SBDs). Stage 1C (Documents for Scoring): Non-mandatory but required for scoring (zero score if not submitted): Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC Documents/B-BBEE Certificate/Affidavit. Stage 2 (Price and Specific Goals): Weighting is 80 points for Price and 20 points for Specific Goals (total 100). Price scoring uses the 80/20 Preference Point System formula: Ps = 80(1 − (Pt−Pmin)/Pmin), where Ps = Points scored, Pt = Price of tender under consideration, Pmin = Price of lowest acceptable tender. Specific Goals: 10 points for EME 51% Black Owned (Audited Annual Financial/B-BBEE Certificate/Affidavit), 10 points for 51% Black Owned (CIPC documents/B-BBEE Certificate/Affidavit).
Threshold: 7 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records ISIPHO SAMAKHUZE as appointed for this tender. Recorded contract value: 5088.5 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
15Mandatory requirement
Mandatory compliance: Valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. Bidders must be registered on the Central Supplier Database (CSD) at https://secure.csd.gov.za/. CSD number must be provided if no TCS PIN is available. Foreign suppliers with no local registered entity are exempt from CSD registration. Bidders must submit: Company Registration documents, Copies of Directors’ ID documents, Proof of Bank Account (e.g., cancelled cheque or bank letter), Joint Venture/Consortium Agreement (if applicable), and completed RFQ documentation (all declarations, SBDs). Non-mandatory for scoring: Audited Annual Financial/B-BBEE Certificate/Affidavit, CIPC Documents/B-BBEE Certificate/Affidavit. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. No bids will be accepted from persons in the service of the state or entities with directors/members in the service of the state.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.