What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Greater kokstad municipality seeks an experienced service provider to conduct a 12-month electricity meter audit, revenue protection assessment, GIS verification, and customer data cleansing to improve revenue collection, detect illegal connections, and enhance billing accuracy. The tender is open to bidders with a CIDB grading of 3EB/EP or higher.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
26 sourced criteria
financial capacity
8 sourced criteria
pricing
8 sourced criteria
compliance returnables
19 sourced criteria
evaluation
16 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
3 sourced criteria
equity registrations
10 sourced criteria
What the buyer was looking for
1Inferred operational need
Appointment of service provider for electricity meter audit, revenue protection assessment, GIS verification, and customer data cleansing.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf
Appointment of service provider for electricity meter audit, revenue protection assessment, GIS verification, and customer data cleansing.
Project aims to improve revenue collection, reduce non-technical losses, identify illegal connections, ensure billing accuracy, enhance electricity distribution efficiency.
Terms of Reference contact: Ms. S. Mbhele, Tel: 039 797 6723, Email: [email protected].
Submission Guidelines
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Submit sealed tenders marked “Bid No.: GKM 52-25/26 METER AUDIT, REVENUE PROTECTION ASSESSMENT, GIS VERIFICATION AND DATA CLEANSING”.
Deposit in the tender box at Reception Area, 75 Hope Street, Kokstad, 4700.
Closing date: 30 June 2026 at 12H00. Late, telegraphic, emailed, or faxed bids will not be considered.
Use official forms provided – do not retype.
Each bid must be in a separate sealed envelope with bid number and closing date indicated.
Bidders are responsible for ensuring documents are placed in the correct box.
Mandatory returnable documents include:
Fully completed MBD 1 with price carried over – omission leads to disqualification.
Copy of Central Supplier Database (CSD) report not older than 3 months.
Proof of good standing for municipal rates and taxes for the company and each director (e.g., municipal statement not older than 3 months, lease agreement, affidavit). Failure to provide leads to disqualification.
For joint ventures: signed JV agreement, separate or combined MBD forms, all partners CSD registered and tax compliant.
Tender validity: prices must remain valid for at least 90 days from closing date.
Incomplete, unsigned, or missing mandatory documents cannot be rectified after closing.
Returnable Documents
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Checklist includes completion in black ink, arithmetic checks, tax certificate, JV documents, declaration of interest, preference points claim, municipal rates proof, CSD registration, past SCM practices, independent bid determination, CIDB grading, SARPA certification.
Evaluation Criteria
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Two-stage evaluation process.
Stage 1 – Functionality: Minimum threshold of 60 points required to proceed.
Company Experience: 40 points.
Key Personnel: 50 points.
Accreditations: 10 points.
Stage 2 – Preferential points: 80/20 system (price 80 points, specific goals 20 points).
Specific goals:
Ownership: Up to 10 points for business owned 50% or more by black women.
RDP (Rural Development Programme): Up to 10 points for business located within KwaZulu-Natal.
Bidders must submit B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
No bids accepted from persons in the service of the state, those owing municipal rates >90 days, or listed on National Treasury defaulters/restricted lists.
Technical Specifications
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Scope: Comprehensive electricity meter audit, revenue protection assessment, GIS verification, and customer data cleansing for a period of 12 months.
CIDB grading requirement: 3EB/EP or higher.
Key activities:
Customer data verification: Physical inspection of all electricity meters, verify meter status, link accounts, rectify addresses, remove duplicates, develop database.
Technical assessment: Audit all meter types including large power users, single/three-phase credit and prepaid meters. Check installation, tariff, programming, CT ratios, meter age, functionality, seals, and provide GPS coordinates, images, vector diagrams, detailed reports.
Audit database with customer details, meter details, GPS coordinates, photographs, findings, revenue risk classification.
Revenue protection report with audit statistics, findings, illegal connection report, tampering report, tariff verification, revenue loss assessment, recovery opportunities, recommendations.
Minimum sample requirements: Domestic prepaid (14150), domestic conventional (110), commercial prepaid (356), commercial conventional (319), three-phase prepaid (199). All large power user accounts to be physically inspected.
Performance monitoring: Monthly reviews, penalties for non-performance (written warnings, 2.5% or 5% invoice reduction, contract termination).
Key performance indicators: Percentage of meters audited, customer accounts matched, completeness of GIS database, quality and timeliness of reports.
Methodology
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Customer data verification: Physical inspection, meter status verification, account linking, address rectification, duplicate removal, database development.
Technical assessment: Audit all meter types with checks on installation, tariff, programming, CT ratios, age, functionality, seals, GPS coordinates, images, vector diagrams, detailed reports.
Minimum threshold of 60 points on functionality to proceed to Stage 2.
Quality Management
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf
Technical specifications include detailed audit procedures for meter inspection, data verification, and reporting.
Deliverables: Audit database and revenue protection report with specific data requirements.
Performance indicators: Quality and timeliness of reports assessed monthly.
Pricing Schedule
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf
Prices must be firm, inclusive of taxes, and carried over to MBD 1.
Tender validity: At least 90 days from closing date.
Proof of municipal rates and taxes good standing required for company and each director.
Financial Requirements
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Prices or rates must be firm and inclusive of all applicable taxes.
Price must be carried over to MBD 1 – omission leads to disqualification.
Tender validity: Prices must remain valid for at least 90 days from closing date.
Municipal rates and taxes: Provide proof of good standing for company and each director (e.g., municipal statement not older than 3 months, lease agreement, affidavit). Failure leads to disqualification.
Joint ventures: All partners must be CSD registered and tax compliant.
No specific payment terms, bonds, or guarantees detailed.
Compliance Requirements
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Central Supplier Database (CSD): Registration required. Submit CSD report not older than 3 months or ensure CSD number on MBD 1 is correct.
Tax compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. Foreign suppliers must complete pre-award questionnaire.
B-BBEE: Submit B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Municipal rates and taxes: Proof that company and each director do not owe rates/taxes for more than 90 days (e.g., municipal statement, lease agreement, affidavit).
CIDB grading: Valid CIDB grading of 3EB/EP or higher (attach certificate).
Declaration of interest (MBD 4): Fully complete, list all directors/shareholders, declare any relationships with municipal/state officials.
Preference points claim (MBD 6.1): Complete to claim specific goal points.
Past SCM practices (MBD 8): Declare any restrictions, terminations, or failures on previous government contracts.
No bids accepted from persons in service of the state, those owing municipal rates >90 days, or listed on National Treasury defaulters/restricted lists.
B-BBEE Requirements
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Submit B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Specific goal points: Ownership – up to 10 points for business owned 50% or more by black women; RDP – up to 10 points for business located within KZN.
Contractual Terms
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf
Contract duration: 12 months.
Performance monitoring: Monthly reviews.
Penalties for non-performance: Written warnings, 2.5% or 5% invoice reduction, contract termination for repeated non-performance.
Key performance indicators: Percentage of meters audited, customer accounts matched, GIS database completeness, report quality and timeliness.
Requirements
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf (TENDER)
Bid number: GKM 52-25/26.
Closing date: 30 June 2026 at 12H00.
No compulsory briefing.
Bidders must provide contact details, tax compliance status, B-BBEE status, and total bid price.
Submission requirements: Use official forms, no retyping, sealed envelopes with bid number, no late/electronic submissions.
Tax compliance: Submit SARS PIN or TCS certificate, foreign supplier questionnaire if applicable.
Municipal rates proof required for company and directors.
Joint venture requirements: Signed JV agreement, lead partner identification, all partners CSD registered and tax compliant.
Section
Source: TOR'S ELECTRICITY METER AUDIT AND REVENUE PROTECTION 08062026.pdf
Two-stage evaluation: Functionality (Company Experience 40, Key Personnel 50, Accreditations 10) with 60-point threshold, then 80/20 preferential points (price 80, specific goals 20).
Specific goals: Ownership (black women ownership) and RDP (KZN location).
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Project aims to improve revenue collection, reduce non-technical losses, identify illegal connections, ensure billing accuracy, enhance electricity distribution efficiency.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Inferred operational need
GIS and database development: Capture GPS coordinates, create GIS-linked database, update records.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Inferred operational need
Customer data verification: Physical inspection of all electricity meters, verify meter status, link accounts, rectify addresses, remove duplicates, develop database.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
25Inferred operational need
Minimum sample requirements: Domestic prepaid (14150), domestic conventional (110), commercial prepaid (356), commercial conventional (319), three-phase prepaid (199). All large power user accounts to be physically inspected.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
32Inferred operational need
Municipal rates and taxes: Provide proof of good standing for company and each director (e.g., municipal statement not older than 3 months, lease agreement, affidavit). Failure leads to disqualification.
Threshold: 3 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Inferred operational need
Proof of good standing for municipal rates and taxes for the company and each director (e.g., municipal statement not older than 3 months, lease agreement, affidavit). Failure to provide leads to disqualification.
Threshold: 3 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Scored criterion
No bids accepted from persons in the service of the state, those owing municipal rates >90 days, or listed on National Treasury defaulters/restricted lists.
Threshold: 90 days
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Inferred operational need
Municipal rates and taxes: Proof that company and each director do not owe rates/taxes for more than 90 days (e.g., municipal statement, lease agreement, affidavit).
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42Inferred operational need
No bids accepted from persons in service of the state, those owing municipal rates >90 days, or listed on National Treasury defaulters/restricted lists.
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
76Inferred operational need
Technical assessment: Audit all meter types including large power users, single/three-phase credit and prepaid meters. Check installation, tariff, programming, CT ratios, meter age, functionality, seals, and provide GPS coordinates, images, vector diagrams, detailed reports.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
81Mandatory requirementConflicting classification
- CIDB grading of 3EB/EP or higher is mandatory. - Submit sealed bids marked 'Bid No.: GKM 52-25/26' to 75 Hope Street, Kokstad by 30 June 2026 at 12H00. Late or electronic submissions are invalid. - Mandatory documents: Completed MBD forms (1, 4, 6.1, 8, 9), CSD report (<3 months), tax compliance (SARS PIN/TCS), and proof of municipal rates/taxes good standing for company and directors. - Two-stage evaluation: 60-point functionality threshold (company experience, key personnel, accreditations) followed by 80/20 preferential points (price/specific goals). - Scope includes auditing ~14,900+ meters, GIS mapping, revenue protection analysis, and database deliverables. - Performance penalties apply for non-compliance with KPIs (e.g., 2.5–5% invoice reductions or termination).
Threshold: 3 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Conflicting evidence
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
82Mandatory requirement
Bidders must provide contact details, tax compliance status, B-BBEE status, and total bid price.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records IGNITED CAPITAL INVESTMENTS as appointed for this tender. Recorded contract value: 2310108 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
86Inferred operational need
Specific goal points: Ownership – up to 10 points for business owned 50% or more by black women; RDP – up to 10 points for business located within KZN.
Threshold: 10 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.