What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The electoral commission (iec) invites bids for the procurement and delivery of printed blue special voting envelopes, specifically b5 (marked) and c5 (unmarked) envelopes, for use during home visits for special voting. The successful bidder will supply 15,000 packs of each envelope type (750,000 envelopes each) and deliver them to iec warehouses across all provinces by 9 october 2026. This tender is for established envelope manufacturers with the capability to produce and deliver the specified quantities within strict quality and packaging requirements.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Document0010571143 Bid Specifications Envelopes B5 and C5.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
32 sourced criteria
financial capacity
6 sourced criteria
pricing
4 sourced criteria
compliance returnables
24 sourced criteria
evaluation
4 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
2 sourced criteria
delivery contract
13 sourced criteria
equity registrations
4 sourced criteria
What the buyer was looking for
1Inferred operational need
Bid online via the IEC Votaquotes system (https://votaquotes.elections.org.za) and submit a written proposal and physical samples of both B5 and C5 envelopes by the closing date/time.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Procurement and delivery of printed blue special voting envelopes: B5 (Marked) and C5 (Unmarked), 80gsm, for use during home visits in special voting. Warehouse addresses may change due to operational requirements but will remain within the relevant municipal area. Envelope designs include voter details on B5 and no voter details on C5.
Important Dates
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Briefing Session: 7 July 2026 at 11:00. Venue: 1303 Heuwel Avenue, Election House, Riverside Park, Centurion.
Bid Closing Date/Time: As stipulated on the Electoral Commission's Votaquotes system.
Delivery Deadline: All goods must be delivered to specified warehouses by 9 October 2026.
Enquiry Cut-off Date: Published on the Votaquotes platform under the specific bid listing.
Briefing Session
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
A briefing session is scheduled for 7 July 2026 at 11:00, at 1303 Heuwel Avenue, Election House, Riverside Park, Centurion.
Contact Information
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
All bid enquiries must be submitted exclusively through the VotaQuotes platform (https://votaquotes.elections.org.za).
No telephone, email, or other communication regarding enquiries will be accepted or responded to.
Official responses to all questions will be published on the public VotaQuotes website.
Bidders must monitor the platform for updates, clarifications, or additional information.
Warehouse contact details for delivery coordination are provided in Section 18 of the document, including provincial addresses and contact persons.
Submission Guidelines
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Submit your bid online via the Electoral Commission's Votaquotes system (https://votaquotes.elections.org.za). You must be registered and approved on this system to bid.
The closing date and time are as stipulated on the Votaquotes system. Bids must be placed online before this deadline.
You must also submit a written proposal and physical samples of both B5 (Marked) and C5 (Unmarked) envelopes by the same closing deadline.
Samples must be delivered to: Electoral Commission SCM, Riverside Office Park, Election House, 1303 Heuwel Avenue, Centurion, 0157.
Clearly mark samples with your bidder name and the auction number (0010571143). Unmarked samples may not be linked to your bid.
Failure to submit the online bid, written proposal, and samples by the deadline will result in disqualification. No late submissions are accepted.
Samples will not be returned to bidders under any circumstances.
Deliveries of the final goods must be made to Electoral Commission warehouses (details in Section 18) by 9 October 2026, during working hours (08:30–16:00, Mon–Fri).
Deliveries must be in the service provider's name; third-party deliveries are not accepted.
Partial deliveries are not accepted without prior written approval from the Electoral Commission.
Late deliveries will not be accepted.
Returnable Documents
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
A written proposal and physical samples of both envelope types must be submitted by the closing deadline.
Samples must be clearly marked with bidder name and auction number.
Submitted samples will not be returned.
Evaluation Criteria
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Stage 1: Assessment of Bidder's Disclosure (SBD4), CSD registration, tax compliance, and checks against restricted supplier/tender defaulter registers.
Stage 2: Technical/functionality evaluation of samples and written proposal against specified 'Yes/No' criteria.
Stage 3: 80/20 preference point adjudication for bids passing Stages 1 & 2.
Bids must be market related.
The 80/20 preference point system applies (80% price, 20% B-BBEE status).
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Scope: Supply and delivery of printed blue special voting envelopes for home visits during special voting.
Two types required: B5 (Marked) and C5 (Unmarked).
Material: Blue base (any shade), recyclable, 80gsm paper.
Design: Windowless, 'peel and seal' closure.
Dimensions: B5 = 176mm x 250mm; C5 = 162mm x 229mm.
Printing: Black ink on blue envelope. Instructions printed directly on surface, centered, with font at least 8mm high. Final design provided electronically by IEC upon order.
Universal recycling symbol (30mm x 30mm, ±2mm tolerance) must be printed on items.
Supplied in packs of 50 envelopes.
Packs must be in protective wrapping with at least 2 supportive strappings.
Packs packed in cartons (max 20 packs/1,000 envelopes per box).
Cartons stacked on 1000mm x 1200mm four-way entry pallets, strapped.
Max pallet height: 1.5m. Max weight: 500kg.
Pallets must be plastic-wrapped, securely strapped, and labelled with a green A4 label stating contents, quantity, weight, and service provider details.
Separate consignments packed and delivered for each provincial allocation.
IEC reserves right to inspect premises before delivery.
Supplier warrants goods conform to specifications and are in good condition at delivery.
Samples are stringently tested for quality compliance and are not returned.
Successful bidder may be subject to a due diligence audit, including site inspection of manufacturing/packaging facilities.
A Service Level Agreement (SLA) may be required upon award to fix performance criteria.
Quality Management
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
IEC reserves the right to conduct inspections at the service provider's premises before delivery.
Service provider warrants that all goods will conform to specifications and be in good condition at delivery.
Service provider has primary responsibility for ensuring quantity and quality compliance.
Packaging must be stable and secure to withstand road transport and storage.
Samples are stringently tested and not returned.
Pricing Schedule
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Unit of measure for bidding is per pack of 50 envelopes.
Quantities: 15,000 packs of B5 (Marked) and 15,000 packs of C5 (Unmarked).
All costs (production, packaging, delivery) must be included in the bid price.
All prices must include VAT.
Financial Requirements
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Bid pricing must be for the correct unit of measure: price per pack of 50 envelopes.
All prices must include VAT, packaging, and delivery to all specified warehouse sites.
The bid amount entered on the Votaquotes system at auction closure is final and cannot be changed.
Erroneous low bids (e.g., unit price instead of total) cannot be removed or adjusted.
Payment Terms: Payment will be made within 30 days of receipt of a valid tax invoice and copies of signed delivery notes, provided IEC is satisfied with performance and no disputes arise.
No payment will be made before service is rendered, delivery is completed and accepted, or without an original invoice and signed delivery notes.
Compliance Requirements
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Mandatory registration on the National Treasury Central Supplier Database (CSD).
Tax compliance is required for contract award. A bid will be disqualified if tax affairs are non-compliant.
Submission of the SBD4 (Bidder's Disclosure) form.
You must not be an employee of the State, a tender defaulter, or a restricted supplier.
Bidders should be established operators in the relevant industry with direct control over product design and production. Subcontracting is not preferred but may be considered at IEC's discretion.
Intellectual Property: Final agreed designs and associated IP become the exclusive property of the Electoral Commission.
B-BBEE: The 80/20 preference point system applies. Points are awarded based on your B-BBEE Status Level.
Must be registered and approved on the IEC Votaquotes system to bid online.
Environmental
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Envelopes are intended to be recycled after use.
The universal recycling symbol (30mm x 30mm, ±2mm tolerance) must be printed on each envelope.
Contractual Terms
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Contract is a 'once-off' requirement for the specified quantities.
The IEC may order additional quantities from the successful service provider in future.
Final agreed design and associated intellectual property become the exclusive property of the Electoral Commission for election purposes.
Non-disclosure agreements will be finalized during contracting.
Bidders are liable for any infringement of third-party rights in their submissions.
Special Conditions
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Deliveries must be completed by 9 October 2026, during working hours, to specified warehouses.
No third-party deliveries. No partial deliveries without prior IEC approval.
Late deliveries not accepted.
If a supplier fails to meet agreed delivery schedules, IEC may appoint an alternative supplier at the defaulting supplier's cost.
Requirements
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Must be registered and approved on the IEC Votaquotes system to bid online.
IEC will use your written proposal, sample, and due diligence information to determine compliance.
Section
Source: 0010571143 Bid Specifications Envelopes B5 and C5.pdf (unknown)
Printing will be in black ink on blue envelopes.
Instructions must be printed on the surface, centered, with font size at least 8mm high.
Final design details will be provided electronically by IEC upon purchase order issuance.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Envelopes must be blue (any shade), recyclable, windowless, 'peel and seal', made from 80gsm paper, and sized B5 (176mm x 250mm) and C5 (162mm x 229mm).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LEBONE LITHO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
Deliver all goods to the specified IEC warehouses by 9 October 2026, during working hours (08:30–16:00, Mon–Fri). No third-party or late deliveries accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LEBONE LITHO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Mandatory requirement
Samples and written proposals must be submitted by the closing deadline; failure to do so results in disqualification. Samples will not be returned.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Mandatory requirement
Must be registered on the National Treasury Central Supplier Database (CSD) and be tax compliant. Bidders must not be restricted suppliers or tender defaulters.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LEBONE LITHO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Mandatory requirement
Packaging must be stable and secure to withstand road transport and storage.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22Inferred operational need
Printing: Black ink on blue envelope. Instructions printed directly on surface, centered, with font at least 8mm high. Final design provided electronically by IEC upon order.
Threshold: at least 8mm high
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
29Scored criterion
Pallets must be plastic-wrapped, securely strapped, and labelled with a green A4 label stating contents, quantity, weight, and service provider details.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
37Inferred operational need
Payment Terms: Payment will be made within 30 days of receipt of a valid tax invoice and copies of signed delivery notes, provided IEC is satisfied with performance and no disputes arise.
Threshold: 30 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
49Mandatory requirement
Submit your bid online via the Electoral Commission's Votaquotes system (https://votaquotes.elections.org.za). You must be registered and approved on this system to bid.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
56Mandatory requirement
Deliveries of the final goods must be made to Electoral Commission warehouses (details in Section 18) by 9 October 2026, during working hours (08:30–16:00, Mon–Fri).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Inferred operational need
Bidders should be established operators in the relevant industry with direct control over product design and production. Subcontracting is not preferred but may be considered at IEC's discretion.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for LEBONE LITHO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
73Mandatory requirement
Unit of measure is per pack of 50 envelopes; prices must include VAT, packaging, and delivery to all specified IEC warehouses.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for LEBONE LITHO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
74Inferred operational need
Procurement and delivery of printed blue special voting envelopes: B5 (Marked) and C5 (Unmarked), 80gsm, for use during home visits in special voting. Warehouse addresses may change due to operational requirements but will remain within the relevant municipal area. Envelope designs include voter details on B5 and no voter details on C5.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for LEBONE LITHO PRINTERS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
86Inferred operational need
The 80/20 preference point system applies (80% price, 20% B-BBEE status). Bidders should be established operators with direct control over production; subcontracting is not preferred.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records LEBONE LITHO PRINTERS as appointed for this tender. Recorded contract value: 3170550 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
87Scored criterion
The 80/20 preference point system applies (80% price, 20% B-BBEE status).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.