What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Cape winelands district municipality (cwdm) invites quotations for grap 104 advisory and compliance support services. The successful bidder will assist the financial services department with implementing amendments to the grap 104 accounting standard, including first-time implementation support, document review, disclosure support, and compliance assessment. This tender is open to qualified professional service providers registered on the cwdm and central supplier databases.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentQ2026 049 DOC.pdfReview complete
Description
Source: Q2026 049 DOC.pdf
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
15 sourced criteria
financial capacity
11 sourced criteria
pricing
6 sourced criteria
compliance returnables
24 sourced criteria
evaluation
9 sourced criteria
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
1 sourced criteria
delivery contract
9 sourced criteria
equity registrations
7 sourced criteria
What the buyer was looking for
1Inferred operational need
Submit a sealed quotation endorsed with reference Q 2026/049 to the tender box at 29 Du Toit Street, Stellenbosch by 11:00 on 15 July 2026.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Provision of GRAP 104 advisory and compliance support services for the Cape Winelands District Municipality (CWDM) Financial Services Department.
Important Dates
Source: Q2026 049 DOC.pdf (TENDER)
Closing Date: 15 July 2026 at 11:00.
Bid Validity: 180 days from the closing date. Bidders may be required to extend this period in writing.
Opening of Bids: Immediately after the closing time on 15 July 2026.
Submission Address: Official tender box, 29 Du Toit Street, Stellenbosch.
Submission Guidelines
Source: Q2026 049 DOC.pdf (TENDER)
Submit completed quotation documents in a sealed envelope, endorsed with the quotation number (Q 2026/049) and description.
Deliver to the official tender box at 29 Du Toit Street, Stellenbosch by 11:00 on 15 July 2026. Late submissions will not be accepted.
Use official forms only; do not re-type documents. All text and corrections must be in BLACK ink and signed.
Do not use correction fluid (Tippex); use of Tippex will result in disqualification.
Ensure you return the complete original set of documents; missing pages will lead to disqualification.
Bidders must be registered on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Do not contact the Municipality regarding the bid after the closing date until the contract is awarded.
Telex, fax, or email submissions are not permitted.
Returnable Documents
Source: Q2026 049 DOC.pdf (TENDER)
Bids must be delivered to the official tender box at 29 Du Toit Street, Stellenbosch by the stipulated time.
All bids must be submitted on the official forms provided (not re-typed).
Evaluation Criteria
Source: Q2026 049 DOC.pdf (TENDER)
Evaluation follows the 80/20 Preferential Procurement Regulations 2022 system.
Price: 80 points are awarded to the lowest compliant price.
Preference Points (20 total):
B-BBEE Status: 10 points.
Locality: 10 points (5 points for Cape Winelands District, 5 points for Western Cape Province).
To claim locality points, submit a municipal account (not older than 90 days), a lease agreement, or a bank letter confirming the business address.
Mandatory evaluation criteria include compliance with specifications, value for money, and capability to execute the contract.
Technical Specifications
Source: Q2026 049 DOC.pdf (TENDER)
Scope: Provide advisory and compliance support for the GRAP 104 Accounting Standard to the CWDM Financial Services Department.
Key Deliverables:
First-time implementation support: Guidance on identifying affected assets/liabilities, stakeholder discussions, and performing necessary calculations/valuations.
Document Review: Examination of financial documents impacted by GRAP 104 to verify implementation and identify gaps.
Disclosure Support: Review and update financial statement disclosures to ensure compliance and audit readiness.
Compliance Assessment: Provision of a compliance assessment report and actionable recommendations.
Performance: Services must be delivered within mutually agreed timeframes. Progress reports are required.
Methodology
Source: Q2026 049 DOC.pdf (TENDER)
Implementation includes: 1) First-time adoption guidance (identifying affected items, stakeholder discussions, and performing calculations/valuations); 2) Review of internal documents (examining impacted documents, verifying updates, and identifying gaps); 3) Disclosure requirements (ensuring compliance with GRAP 104 and updating notes/schedules); 4) Compliance and recommendations.
Quality Management
Source: Q2026 049 DOC.pdf
Pre-bidding testing costs are the responsibility of the bidder.
CWDM reserves the right to inspect the supplier's premises at reasonable hours.
If inspections are required due to non-compliance, the supplier must bear the costs and replace the non-compliant goods/services at their own expense.
CWDM reserves the right to cancel the contract for non-compliance.
Pricing Schedule
Source: Q2026 049 DOC.pdf
Hourly tariffs must be comprehensive, including VAT, labor, transport, consumables, and disbursements.
Alternative pricing schedules may lead to evaluation errors.
No hidden costs are allowed.
VAT registration with SARS is mandatory for contracts exceeding R2.3 million.
Financial Requirements
Source: Q2026 049 DOC.pdf (TENDER)
Pricing: Submit hourly tariffs inclusive of VAT (where applicable) and all related costs (labor, transport, consumables, disbursements, etc.).
Payment Terms: Payments are made within 30 calendar days of receiving a valid invoice and delivery note.
VAT: Tax invoices must comply with the VAT Act, 1991. For contracts exceeding R2.3 million, VAT registration with SARS is mandatory.
Fixed Pricing: Quoted prices must remain fixed for the contract duration unless adjusted by mutual agreement or validity extensions.
No hidden costs are permitted; all pricing must be transparent.
Compliance Requirements
Source: Q2026 049 DOC.pdf (TENDER)
Tax Compliance: Submit a valid Tax Compliance Status (TCS) Pin from SARS. Consortiums/JVs must provide separate pins for each member.
B-BBEE: Submit a valid SANAS-accredited B-BBEE certificate or a sworn affidavit (for EMEs/QSEs).
Municipal Accounts: Submit a certified copy of the bidder's and directors' municipal accounts (not older than 90 days) or proof that rent includes municipal charges.
Supplier Database: Mandatory registration on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Letter of Good Standing: A valid Letter of Good Standing from the Department of Employment and Labour (or equivalent) is required.
SCM Declarations: Must submit MBD 8 (Past SCM Practices) and MBD 9 (Independent Bid Determination).
Conflict of Interest: Declare any kinship with persons in the service of the state.
Contractual Terms
Source: Q2026 049 DOC.pdf
Contract duration and implementation timeframes must be mutually agreed upon.
Prices are fixed for the contract duration unless adjusted by mutual agreement.
Payment is due within 30 days of invoice receipt.
Subcontracting the whole contract is prohibited; partial subcontracting requires prior written consent from CWDM.
Termination: CWDM may terminate for default (failure to deliver, breach of contract, or corrupt practices). Termination for insolvency is also permitted.
Penalties: CWDM may impose a restriction from doing business with the public sector for up to 10 years for defaults.
Dispute Resolution: Parties must first attempt mutual consultation, followed by mediation, and finally litigation in a South African court.
Performance Security: The successful bidder must provide performance security (e.g., bank guarantee) within 30 days of award.
Intellectual Property: All documents/projects developed for CWDM will vest in the Municipality.
Confidentiality: Bidders must not disclose contract details or municipality information without prior written consent.
Audit Rights: CWDM reserves the right to inspect and audit the supplier's records related to contract performance.
Special Conditions
Source: Q2026 049 DOC.pdf (TENDER)
The contract commences upon mutual agreement of the parties.
Implementation timeframes for the Scope of Work must be mutually agreed upon.
Progress reports must be submitted as agreed, and fees are inclusive of VAT.
Requirements
Source: Q2026 049 DOC.pdf (TENDER)
All prospective bidders must be registered and accredited on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Section
Source: Q2026 049 DOC.pdf
The 80/20 Preferential Procurement Regulations 2022 system applies.
80 points are awarded for the lowest compliant price.
20 points are split equally between B-BBEE status level (10 points) and locality (10 points).
B-BBEE points are allocated based on the bidder’s verified B-BBEE level (Level 1 to Non-Compliant). Non-compliant bidders score 0 for B-BBEE.
Locality points are awarded if the bidder’s head office or primary place of business is within the Cape Winelands District Municipality (5 points) or the Western Cape Province (5 points).
To qualify for preference points, bidders must submit: Annexure I (Questionnaire), Annexure L (MBD 6.1 Preference Points Claim Form), B-BBEE certificate/affidavit, and proof of locality (e.g., municipal account, lease agreement, or bank letter).
Evaluation also considers compliance with specifications, value for money, and capability to execute the contract.
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Inferred operational need
Be registered on both the CWDM Supplier Database and the Central Supplier Database (CSD).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Inferred operational need
Submit a valid Letter of Good Standing from the Department of Employment and Labour.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Pre-bidding testing costs are the responsibility of the bidder.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for EXCELLENT MINDS INSTITUTE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
39Mandatory requirement
Bidders must comply with the Preferential Procurement Policy Framework Act, the General Conditions of Contract (GCC), and any applicable Special Conditions of Contract.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Mandatory requirement
Tax Compliance: Bidders must provide a unique SARS Tax Compliance Status (TCS) Pin. Foreign suppliers must complete the pre-award questionnaire. Consortia/JVs must provide separate pins for each member.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for EXCELLENT MINDS INSTITUTE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
52Inferred operational need
Municipal Accounts: Submit a certified copy of the bidder's and directors' municipal accounts (not older than 90 days) or proof that rent includes municipal charges.
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
59Scored criterion
Locality points are awarded if the bidder’s head office or primary place of business is within the Cape Winelands District Municipality (5 points) or the Western Cape Province (5 points).
Threshold: 5 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
70Inferred operational need
Termination: CWDM may terminate for default (failure to deliver, breach of contract, or corrupt practices). Termination for insolvency is also permitted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for EXCELLENT MINDS INSTITUTE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
76Inferred operational need
Provide a valid Tax Compliance Status Pin from SARS, a valid B-BBEE certificate (or sworn affidavit for EMEs/QSEs), and a certified copy of the bidder's and directors' municipal accounts (not older than 90 days).
Threshold: 90 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
77Inferred operational need
The bid will be evaluated on the 80/20 preference point system (80 points for price, 10 for B-BBEE, 10 for locality).
Threshold: 80 points
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
78Scored criterion
20 points are split equally between B-BBEE status level (10 points) and locality (10 points).
Threshold: 20 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records EXCELLENT MINDS INSTITUTE as appointed for this tender. Recorded contract value: 200000 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
80Scored criterion
To qualify for preference points, bidders must submit: Annexure I (Questionnaire), Annexure L (MBD 6.1 Preference Points Claim Form), B-BBEE certificate/affidavit, and proof of locality (e.g., municipal account, lease agreement, or bank letter).
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.