Supply and delivery of radar tools at george airport (fagg) – government RFQ in western cape

Issue date: 3 November 2026

Closing date and time: 17 November 2026 at 11:00 CAT

No compulsory briefing or site visit mentioned.

Validity period: 60 days from submission date.

Supplementary administrative information deadline: 7 days from request (if ATNS invokes conditional acceptance).

Additional information requests during evaluation: 7 working days to respond.

Enquiries before bid closure:

• Contact: Bright Blessie
• Role: Demand Management
• Email: [email protected] (cc: [email protected])
• Telephone: not provided

Enquiries after bid closure:

• Contact: Mandisa Mako
• Role: Acquisition Management
• Email: [email protected] (cc: [email protected])
• Telephone: not provided

All enquiries must include the reference number and tender description in the subject line.

Fraud reporting:

• Hotline: 0800 222 335 (24 hrs)
• Email: [email protected]
• Website: www.tip-offs.com

Delivery address for goods:

ATNS, George Airport (FAGG)

R404 (Airport Road)

George

Western Cape

6530

Submission address: e-Submission (e-Tender) system only (no physical address).

Submission method: online via e-Submission (e-Tender) system only; email submissions are not accepted.

Closing: 17 November 2026 at 11:00 CAT.

Bid structure: two parcels uploaded through the e-Tender portal.

Parcel A – Administrative (Phase 1 & 2): Volume 1A (general instructions and administrative requirements, excluding SBD 3.1 and SBD 6.1).

Parcel B – Price & Specific Goals (Phase 2): SBD 3.1 Pricing Schedule, SBD 6.1 Preference Points Claim Form, Central Supplier Database (CSD) Report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Returnable forms (all must be completed, signed and submitted):

• SBD 1 Invitation to Bid (Part A & B): offer cover page and acceptance of terms; unsigned = non-responsive.
• SBD 3.1 Pricing Schedule (Purchases): full schedule with every line item priced; incomplete = non-responsive.
• SBD 4 Bidder's Disclosure: declares state employment, relationships and independent bidding; unsigned = non-responsive.
• SBD 6.1 Preferential Points Claim Form: claims specific-goal points; unsigned = points not claimed.
• POPIA Consent: consent for personal information processing.
• Declaration of Interest: same obligation as SBD 4; unsigned = non-responsive.
• General Conditions of Contract: acceptance required.

Bidding structure declaration: bidder must indicate structure (individual, joint venture, consortium, with sub-contractors, other) and primary entity type (OEM, authorised distributor/reseller, other). Distributors/resellers must attach a valid OEM authorisation letter. JVs/consortia with both OEM and distributor must attach joint responsibility agreements.

Proof of authority to sign (e.g. board resolution) must be submitted.

Validity period: 60 days from submission; extensions may be requested.

Disqualification risks: late submission, missing or unsigned returnable forms, incomplete pricing schedule, failure to provide mandatory reference letters, non-compliance with administrative requirements without supplementary submission within 7 days.

Three-stage evaluation:

Stage 1 – Administrative Requirements: valid SARS Tax Compliance Status PIN (must remain valid for 60 days from submission). Non-compliance allows ATNS to reject the bid or accept it conditionally with 7 days to submit supplementary administrative information only.

Stage 2 – Mandatory Requirements: two contactable reference letters for completed supply and delivery services. Each letter must be on client letterhead, signed by an authorised representative, confirm successful completion within the past 5 years, include verifiable contact details. Letters of appointment, award notifications or contracts are not accepted. Failure to provide = automatic disqualification.

Stage 3 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points (formula Ps = 80[1 – (Pt – Pmin)/Pmin]).
• Specific Goals: 20 points total:

• 51% Black Owned suppliers: 10 points (evidence: CSD Report, CIPC documents, shareholder certificates, ID copies, B-BBEE certificate).
• 30% Black Woman Owned suppliers: 10 points (same evidence).

Bidders must claim points in SBD 6.1 and submit supporting evidence. Failure to submit evidence = points not claimed.

Minimum qualifying score: not explicitly stated; highest total points wins.

Contracts up to R50 million (all taxes included) use 80/20 system.

Supply and delivery of radar tools to ATNS at George Airport (FAGG), Western Cape.

Items and quantities:

1. Lever-operated wire-rope pulling & lifting machine – 6 units (800 kg capacity, 20 m cable).
2. Portable electric wire rope hoists – 6 units (550 kg working load, 20 m cable).
3. Gate motor wheels – 6 sets (800 kg max gate weight, 80 mm radius, for round bar track).
4. Lifting eye bolt M16 – 20 units.
5. D shackle 10 mm – 12 units.
6. Bolts M12 x 40 mm High Tensile – 16 units.
7. Square washer 40 mm x 40 mm with 14 mm hole – 20 units.
8. Lifting chain 30 mm – 10 units.
9. Combination spanner 30 mm – 6 units.
10. Combination spanner 32 mm – 6 units.
11. Water pump pliers 300 mm – 6 units.
12. Steel toolbox with side handles, lockable, dimensions 37.8 cm x 29.4 cm x 71.6 cm – 3 units.

All delivery costs must be included in the bid price. Delivery basis and period to be indicated on pricing schedule. Brand, model and country of origin to be stated. Compliance with specifications must be confirmed; deviations to be listed.

Pricing schedule (SBD 3.1) lists 12 line items with prescribed quantities. Bidders must complete unit price and total price for every item; sub-total, VAT at 15%, and grand total calculated. All delivery costs included in bid price. Bidders must indicate brand/model, country of origin, specification compliance (YES/NO), deviations if any, delivery period and basis. Incomplete schedule = non-responsive.

Pricing format: firm prices in RSA currency, all applicable taxes included (VAT 15% shown separately on schedule).

Pricing schedule (SBD 3.1) must be 100% complete – every line item priced; incomplete schedule = non-responsive.

Offer validity: 60 days from closing date.

No bid security, performance bond or retention percentage specified in the RFQ; contract contains a retention clause for non-satisfactory completion.

Professional indemnity insurance required (per contract terms).

Payment terms: not detailed in the RFQ; General Conditions of Contract apply.

No minimum turnover or financial capacity threshold stated.

Mandatory registrations and status:

• Central Supplier Database (CSD): registered before bid submission; proof of registration or application required; no award without registration.
• SARS Tax Compliance Status PIN: valid for 60 days from submission; each JV/consortium/sub-contractor party must submit separate proof.
• CIPC registration documents.
• Shareholder certificates and ID copies of shareholders (for specific-goal verification).
• B-BBEE: valid B-BBEE certificate or sworn affidavit (EMEs ≤ R10 million, QSEs ≤ R50 million) to claim preference points.
• Registration certificates/accreditation with OEMs or professional bodies (proof required; non-responsive without).

Returnable forms (see submissionGuidelines for list).

Eligibility exclusions: no bids from persons in service of the state, companies with directors in service of the state, close corporations with members in service of the state.

Bidding structure declaration and OEM authorisation (if distributor/reseller) required.

Joint venture/consortium: joint responsibility agreements and role clarification required.

Proof of authority to sign (board resolution) required.

Specific-goal evidence: CSD Report, CIPC documents, shareholder certificates, ID copies, B-BBEE certificate/affidavit.

POPIA Consent form required.

ATNS values include 'Safety and Customer Centricity: Prioritising customer needs and ensuring that safety is non-negotiable'. No specific occupational health and safety plan or HSE compliance requirements are detailed in the RFQ beyond general contract clauses.

ATNS mission includes 'economic, social, and environmental sustainability'. No specific environmental impact assessments, sustainability certifications or green procurement requirements are stipulated for this supply contract.

Contract governed by General Conditions of Contract (GCC) and any special conditions.

Contract conclusion: only when reduced to writing and signed by designated representatives of both parties; negotiation does not constitute award.

ATNS may vary scope and terms; bidder will be advised in writing.

Retention clause for non-satisfactory completion, breach of contract and confidentiality clauses included.

Professional indemnity insurance required.

ATNS reserves right to reject, withdraw or cancel any or all proposals before contract award.

ATNS may enter into one contract for all functions or multiple contracts with different bidders.

Additional information requests during evaluation: response within 7 working days; failure may lead to bid being disregarded.

Confidentiality: bid and all related information held in strict confidence; limited to bid preparation.

Intellectual property: copyright of all documentation belongs to ATNS; successful bidder may not disclose without written approval; survives termination.

Non-compliance with delivery terms: immediate written notice required; ATNS may invoke GCC remedies.

Warranty: bidder warrants ability to conclude agreement to ATNS's satisfaction.

Waiver of breach does not prejudice remedies for continuing or other breaches.

On termination: bidder must hand over all project documentation and deliverables without right of retention.

Amendments/variations must be in writing and signed by both parties; waiver of writing requirement must also be in writing.

Fraud/corruption: proven corrupt/fraudulent acts lead to rejection; abuse of SCM system, fraud, improper conduct or past non-performance may lead to bid disregard and reporting to National Treasury.

No bids from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state.

Price evaluation uses the 80/20 preference point system formula: Ps = 80[1 – (Pt – Pmin)/Pmin], where Ps = points scored for price, Pt = tender price under consideration, Pmin = lowest acceptable tender price. Specific goals evaluated per the 20-point allocation described in the main evaluationCriteria section.