Office branding services for klerksdorp regional office (RFQ-DMPR115B-00744)

• Department: Supply Chain Management
• No specific contact person, email, phone number, or physical address provided in this document.

• SBD4 (Bidder's Disclosure) is a mandatory returnable document that must be completed and submitted with the quotation.
• The form requires declaration of any state employment of directors/trustees/shareholders/members/partners or persons with controlling interest.
• Bidders must disclose any relationship with employees of the procuring institution.
• Bidders must declare any interest in other related enterprises.
• The declaration must be signed, dated, and include the signatory's position and full name.
• Submission method, address, and deadline are not specified in this document; refer to the main tender/quotation document for those details.

• SBD4 – Bidder's Disclosure is a mandatory returnable document.
• It requires the bidder to disclose: (1) any state employment of directors/members/partners/controlling persons; (2) any relationships with employees of the procuring institution; (3) any interests in other related enterprises.
• The bidder must also declare that the bid is independent, non-collusive, and not disclosed to competitors.
• False disclosure results in disqualification and potential legal consequences.
• The form must be signed, dated, and include the signatory's position and name.

• Any natural or juristic person may bid.
• Automatic disqualification if listed on Register for Tender Defaulters or List of Restricted Suppliers.
• No specific technical qualifications for the branding work are detailed in this form - those would be in separate tender specifications.
• The declaration requires bidders to confirm no consultations, communications, agreements, or arrangements with competitors regarding quality, quantity, specifications, prices, or other bid parameters.
• Collusive bidding is prohibited and may lead to disqualification and legal action.

• This section contains the signature block for the Bidder's Disclosure (SBD4).
• The bidder must sign, date, and provide their position and name to certify the declaration.
• No technical specifications for the office branding work are provided in this document.

• Complete and sign the SBD4 Bidder's Disclosure form.
• Declare whether any director, trustee, shareholder, member, partner, or person with controlling interest is employed by the state (YES/NO). If YES, provide full names, identity numbers, and state institution names.
• Declare whether the bidder or any connected person has a relationship with any person employed by the procuring institution (YES/NO). If YES, furnish particulars.
• Declare whether the bidder or any controlling person has an interest in any other related enterprise (YES/NO). If YES, furnish particulars.
• Certify that the bid is independent, not arrived at through collusive practices, and that bid terms have not been disclosed to competitors.
• Certify no improper consultations with officials of the procuring institution regarding the procurement process.
• Acknowledge that false declaration may result in bid rejection, reporting to the Competition Commission, criminal investigation, and restriction from public sector business for up to 10 years.
• Other standard compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) are not covered in this form.

Preference points for specific goals (80/20 preference system):

• Points are allocated according to departmental objectives.
• Bidders must submit proof (means of verification) for claimed specific goals; failure to do so disqualifies them from receiving preference points.
• Points are awarded for enterprises owned by designated groups (4 points each):
• Black people: provide identity documents and CIPC document.
• Women: provide identity documents and CIPC document.
• Youth: provide identity documents and CIPC document.
• Disabled persons: provide medical certification.
• SMMEs (QSE or EME): provide a B-BBEE certificate issued by a SANAS accredited agency or DTIC, or a sworn affidavit.
• Ownership is defined as 51% of company shares.
• If a designated group/person holds less than 51% share, points are calculated pro-rata based on the share held.
• Example: If women own 20% of shares, claimable points = (20/100) x 4 = 0.8 points.

Preferential points are allocated according to departmental objectives for specific goals.

Specific goals verification required for preference points:

• Submit proof (means of verification) for claimed specific goals; without proof, no preference points are awarded.
• Points are allocated for enterprises owned by designated groups (4 points each):
• Black people: identity documents and CIPC document.
• Women: identity documents and CIPC document.
• Youth: identity documents and CIPC document.
• Disabled persons: medical certification.
• SMMEs (QSE or EME): B-BBEE certificate from a SANAS accredited agency or DTIC, or sworn affidavit.
• Ownership threshold is 51% of company shares.
• For ownership below 51%, points are calculated pro-rata based on share percentage.
• Example: Women with 20% ownership can claim (20/100) x 4 = 0.8 points.

Specific goals for B-BBEE preference points (4 points each):

• Enterprise owned by Black people: provide identity documents and CIPC document.
• Enterprise owned by Women: provide identity documents and CIPC document.
• Enterprise owned by Youth: provide identity documents and CIPC document.
• Enterprise owned by disabled persons: provide medical certification.
• Enterprise owned by SMMEs (QSE or EME): provide a B-BBEE certificate issued by a SANAS accredited agency or DTIC, or a sworn affidavit.
• Ownership threshold is 51% of company shares.
• For ownership below 51%, points are calculated pro-rata based on share percentage.

You must complete and return the following declaration form:

• Provide your company/firm name and registration number.
• Select your company type from the listed options (e.g., Partnership, (Pty) Ltd, Close Corporation).
• Sign a declaration certifying that:
• All information is true and correct.
• Preference points claimed comply with the General Conditions.
• You may be required to furnish documentary proof to support your claims.
• You acknowledge penalties for fraud, including disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.
• Include the signature, surname and name, date, and address of the authorised tenderer(s).

The tender evaluation uses a preference point system.

• Points are awarded for Price and Specific Goals.
• The maximum total points are 100.
• The applicable system is either 80/20 (for contracts ≤ R50 million) or 90/10 (for contracts > R50 million).
• The organ of state must specify which system applies or state that the system will be determined after tenders are received.
• Price points are calculated by comparing your price to the lowest acceptable tender.
• For income-generating contracts, price points are calculated by comparing your price to the highest acceptable tender.
• If the system is unclear, the organ of state must indicate points for Specific Goals under both the 80/20 and 90/10 systems.

This document provides definitions relevant to the tender process.

• 'Tender': A written offer to provide goods or services.
• 'Price': The tendered amount including all applicable taxes, less unconditional discounts.
• 'Rand value': The total estimated contract value in Rand at bid invitation, including all taxes.
• 'Tender for income-generating contracts': An offer for contracts that generate revenue for the organ of state (e.g., leasing, disposal of assets, concessions).

You must comply with the following to claim preference points:

• Submit proof or documentation for Specific Goals with your tender. Failure to do so means you forfeit these points.
• The organ of state may require you to substantiate any preference claim before or after adjudication.
• Specific Goals points are allocated for ownership by:
• Black people (2 points under 90/10 system, 4 points under 80/20 system).
• Women (2 points under 90/10, 4 points under 80/20).
• Youth (2 points under 90/10, 4 points under 80/20).
• Disabled persons (2 points under 90/10, 4 points under 80/20).
• SMMEs (QSE and EME) (2 points under 90/10, 4 points under 80/20).
• You must complete a declaration form including:
• Company/firm name and registration number.
• Company type (select from listed options).
• A signed declaration certifying the accuracy of claims and acknowledging potential penalties for fraud.
• Penalties for fraudulent claims include disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.

Preference points are awarded for Specific Goals related to B-BBEE and ownership.

• Points are allocated for enterprises owned by:
• Black people: 2 points (90/10 system) or 4 points (80/20 system).
• Women: 2 points (90/10) or 4 points (80/20).
• Youth: 2 points (90/10) or 4 points (80/20).
• Disabled persons: 2 points (90/10) or 4 points (80/20).
• SMMEs (QSE and EME): 2 points (90/10) or 4 points (80/20).
• You must indicate how you claim points for each preference point system.
• Proof or documentation is required to support these claims.

If awarded, you must comply with the following contractual terms:

• You must provide your company/firm name and registration number.
• You must declare your company type (e.g., Partnership, (Pty) Ltd, Close Corporation).
• You must sign a declaration certifying that:
• All information provided is true and correct.
• Preference points claimed comply with the General Conditions.
• You may be required to furnish documentary proof to support your claims.
• If claims are fraudulent or contract conditions are not met, the organ of state may:
• Disqualify you from the tendering process.
• Recover costs, losses, or damages.
• Cancel the contract and claim damages.
• Recommend you be restricted from doing business with any organ of state for up to 10 years.
• Forward the matter for criminal prosecution.

General requirements for claiming preference points:

• You must submit proof or documentation for Specific Goals with your tender. Failure to do so means you forfeit these points.
• The organ of state reserves the right to require you to substantiate any preference claim before or after adjudication.