Panel of service providers for electro-mechanical maintenance and repairs at water and wastewater treatment works – dawid kruiper municipality (3-Year contract)
Dawid kruiper municipality is establishing a panel of service providers for the supply, delivery, maintenance, repairs, and replacement of electrical and mechanical installations and equipment at its water and wastewater treatment works and pump stations. The contract will run for three years, with work assigned on an as-and-when-required basis via quotations. Bidders must meet strict compliance requirements, including CIDB grading and functionality thresholds, to be appointed to the panel.
Key Requirements
Submit sealed bids by 14:00 on 14 August 2026; only original signed documents accepted (no fax/email).
Must be registered on National Treasury's CSD and hold a minimum CIDB grading of 5ME or 5EP.
Provide audited financial statements for the last 3 years and complete all required MBD forms.
Achieve a minimum functionality score of 70% based on experience and qualifications of key personnel.
Submit proof of address (municipal account not older than 3 months, no arrears >90 days) or valid lease.
Upon appointment, provide public liability insurance of R2,000,000.
All materials and parts must be genuine OEM and comply with SANS specifications.
Panel of Service Providers for Electro-Mechanical Maintenance and Repairs at Water and Wastewater Treatment Works – Dawid Kruiper Municipality (3-Year Contract)
Tender context
Return to this tender’s issuing organisation, province, or category.
Panel of service providers for the supply, delivery, maintenance, repairs and replacement of electrical and mechanical installation and equipment at water and wastewater treatment works as and when required for a period of three (3) years
Tenders in this industry often require registration with these bodies.
CIDB Registration
Construction Industry Development Board (CIDB) registration is mandatory for almost all public sector construction tenders. Ensure your grading matches the tender value.
Typical Documents
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Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
CIDB Registration Certificate
NHBRC Registration (if applicable)
Health & Safety Plan
Insurance Certificates
Previous Project Completion Certificates
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DocumentTN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdfReview complete
Description
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
14 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Dawid Kruiper Municipality seeks to establish a panel of service providers for the supply, delivery, maintenance, repairs, and replacement of electrical and mechanical equipment at water and wastewater treatment works on an as-needed basis for a 3-year period. The panel will be called upon via RFQ for specific tasks.
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Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Scope: Supply, delivery, maintenance, repairs, and replacement of electrical and mechanical installations and equipment at water and wastewater treatment works, including pump stations, as and when required.
Services called out on as-and-when basis upon notification of breakdown or planned maintenance by DKM delegated officials.
Panel provides service to DKM Engineering Services department on quotation basis.
Equipment covered: pumps, motors, switchgears, cables, transformers, control panels, aerators, valves, degritters, automatic screens, washer compactors, blowers, saturators, compressors, cleaning and reconditioning of sumps, contact tanks, ponds, sedimentation tanks, and associated equipment.
Possible repair works include submersible pumps (2-18kW), motors (various sizes), MCCs, VSDs, PLCs, switchgears, and control panels.
Possible supply items include mechanical seals, bearings, couplings, valves, impellers, shafts, motors, pumps, switchgears, breakers, cables, transformers, pipes, instrumentation, etc.
Speciality equipment (OEM items) listed; Municipality may engage OEMs directly; panel may be asked for quotations where practical.
Refurbishment works include mechanical screens, washer compactors, desludge systems, filter backwash systems, control panels, dosing systems, telemetry/SCADA, PLCs/HMIs, borehole and desalination maintenance.
All materials/parts must be genuine OEM, new, high quality, and meet SANS specifications.
Work must be programmed to minimise downtime.
Calibration certificates required.
Delivery to Dawid Kruiper Municipality, Upington and Mier Area, Northern Cape.
Important Dates
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Closing date: Friday, 14 August 2026, at 14:00.
Bids will be opened immediately after closing in the Councillor Chambers at the Municipal Offices.
No other dates (briefings, site visits, clarification deadlines) are stated in the document.
Contact Information
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Submission address: Municipal tender box at the Municipal Offices.
Correspondence address: The Municipal Manager, Private Bag X6003, Upington, 8800.
No specific contact person, email, or phone number is provided in the document.
Submission Guidelines
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Submit sealed bids clearly marked with tender reference TN022/2026 and the full tender title.
Place bids in the Municipal tender box before or at 14:00 on Friday, 14 August 2026.
Bids will be opened immediately after closing in the Councillor Chambers at the Municipal Offices.
Complete the entire bid document without any alteration, modification, deletion, editing, or formatting changes. Incomplete or altered documents will not be considered.
Only original signed documents will be accepted. Bids via fax or email will not be considered.
Complete and return the following forms: Summary of items and bid price, MBD 1, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 7.1, MBD 8, and MBD 9.
Attach all compulsory documentation (see compliance requirements). Bids without these will be deemed incomplete.
Submit proof of CSD registration.
Submit proof of address: municipal account not older than 3 months and not in arrears for more than 90 days, or a valid lease agreement signed by both parties.
Submit a Joint Venture Agreement if applicable; both JV partners must be CIDB registered individually.
Submit public liability insurance of R2,000,000 upon appointment (not at bid stage).
Bids must remain valid for 120 days from the closing date.
The lowest or only bid will not necessarily be accepted.
Returnable Documents
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Compulsory returnable documents: latest financial audited statements (3 years), CIDB grading certificate (5ME/5EP or higher), MBD forms, day works form, health and safety form, indemnity form, social responsibility form, performance management form.
Also: completed bid form (Section C), summary of items and bid price, proof of CSD registration, proof of address (municipal account or lease), JV agreement if applicable.
Bid must remain valid for 120 days.
Evaluation Criteria
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Bids will be evaluated using the Preferential Point Scoring System per the Council's SCM Policy.
Functionality evaluation (Table 1) with a minimum threshold of 70% (Total Fp Minimum = 70%).
Functionality criteria (total weight 100 points):
Reference letters/project list (35 points): Provide 2 or more reference letters or project lists for electrical/mechanical works (repairs, maintenance, or new installations) on pumps, pump stations, water/wastewater plants, MCC, PLC, HMI, control panels, transformers, cables, SCADA. Projects must be not older than 10 years and combined value of R2 million.
Experience of site/workshop supervisor (25 points): Minimum 10 years' experience from date of trade test (fitter/electrician) or engineering qualification (Ndip/BTech as electrical/mechanical technician/technologist). Must have project experience on water/wastewater pump stations or treatment plants. Provide CV and certified qualifications. Workshop manager cannot also be the artisans listed under criteria 3 and 4.
Experience of assigned electrical artisan (20 points): Minimum 5 years' experience from trade test or engineering qualification. Must have project experience on water/wastewater pump stations or treatment plants. Provide CV and certified qualifications.
Experience of assigned mechanical artisan (20 points): Minimum 5 years' experience from trade test or engineering qualification. Must have project experience on water/wastewater pump stations or treatment plants. Provide CV and certified qualifications.
Bidders achieving 70% or more on functionality will be considered acceptable and appointed to the panel.
Pricing is not evaluated at panel appointment stage; pricing evaluation occurs per ad-hoc quotation (RFQ) after appointment.
The BEC/BAC chairperson may request additional documentation for due diligence.
Quote submissions (after appointment) will be evaluated per RFQ conditions, SCM Policy, and applicable legislation.
Technical Specifications
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Scope: Supply, delivery, maintenance, repairs, and replacement of electrical and mechanical installations and equipment at water and wastewater treatment works, including pump stations, as and when required.
Services are called out on an as-and-when basis upon notification of breakdown or planned maintenance by Dawid Kruiper Municipality (DKM) delegated officials.
Work is provided on a quotation basis to the Engineering Services department.
Equipment covered: pumps, motors, switchgears, cables, transformers, control panels, aerators, valves, degritters, automatic screens, washer compactors, blowers, saturators, compressors, cleaning and reconditioning of sumps, contact tanks, ponds, sedimentation tanks, and associated equipment.
Speciality equipment (Table 5): OEM items (e.g., Endress+Hauser, Hach, Grundfos, Rotork, Spectrum, Adroid, Huber, Schneider, Siemens, Auma, Drager, Gorman Rupp, Aerzen, Ingersoll Rand, Xylem, Evoqua Wallace & Tiernan, Sulzer). Municipality may engage OEMs directly; panel may be asked for quotations where practical. Admin fee of max 6% applies for supplied materials/services with original OEM quotation.
Refurbishment works (Table 6): mechanical screens, washer compactors, dewatering, desludge systems, filter backwash systems, electrical control panels, dosing systems, telemetry/SCADA, PLCs/HMIs, borehole and desalination maintenance.
All materials/parts must be genuine OEM, new, high quality, and meet SANS specifications.
Work must be programmed to minimise downtime; failure may result in Municipality approaching OEM directly.
Calibration certificates required for calibrated equipment.
Delivery: goods and services must be delivered as a whole to Dawid Kruiper Municipality, Upington and Mier Area, Northern Cape.
Emergency work: respond within 2 hours (including weekends/public holidays) with availability, team, and timeframe. Earliest availability with appropriate team gets work. Must provide emergency standby contacts.
Warranties: 12 months on new equipment from practical completion; 6 months on labour/repair work.
All old parts removed must be returned to municipality and signed off.
Methodology
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Work must be programmed to ensure shortest possible downtime and least inconvenience to users and public.
All equipment and materials installed/serviced/repaired strictly per manufacturer's specifications and codes of practice.
Calibration certificates must be provided for calibrated equipment.
Goods and services must be delivered as a whole to Dawid Kruiper Municipality, Upington and Mier Area.
For larger installations/refurbishments, Practical Completion will be issued and signed off by service provider and municipal official.
At end of Defects Liability Period, Final Certificate of Completion issued.
Retention released upon rectification of all defects.
Experience & Qualifications
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Site/workshop supervisor: Minimum 10 years' experience from date of trade test (fitter/electrician) or engineering qualification (Ndip/BTech as electrical/mechanical technician/technologist). Must have project experience on water/wastewater pump stations or treatment plants. Provide CV and certified qualifications. Workshop manager cannot also be the artisans listed under criteria 3 and 4.
Electrical artisan: Minimum 5 years' experience from trade test or engineering qualification. Must have project experience on water/wastewater pump stations or treatment plants. Provide CV and certified qualifications.
Mechanical artisan: Minimum 5 years' experience from trade test or engineering qualification. Must have project experience on water/wastewater pump stations or treatment plants. Provide CV and certified qualifications.
All qualifications must be original certified copies.
Reference letters/project list: 2 or more references for electrical/mechanical works (repairs, maintenance, or new installations) on relevant infrastructure, not older than 10 years, combined value R2 million.
Quality Management
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
All equipment and materials must be genuine OEM, new, high quality, and meet SANS specifications.
Work must be performed strictly per manufacturer's specifications, instructions, and codes of practice.
Calibration of equipment required upon installation; calibration certificates must be provided.
Test certification must be supplied for work done.
Detailed reports required for rewinds and balancing work.
Inspections/tests may be conducted by purchaser; non-compliant goods may be rejected and replaced at supplier's cost.
All old parts removed must be returned to municipality and signed off.
Pricing Schedule
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Bid price must be inclusive of VAT (total bid amount).
Quotations after appointment must be inclusive of VAT and delivery fees.
Items can be awarded separately or as a whole.
Invoices must be submitted as per quote with detailed report of work done and spares replaced.
Municipality has 14 days to review and approve invoices.
All old parts removed must be returned to municipality and signed off.
Each 'strip and quote' RFQ requested as budget quote electronically; quotes submitted electronically within prescribed time.
Each 'strip and quote' must be accompanied with assessment report after appointment.
Detailed report required for rewinds and balancing work.
Test certification must be supplied.
For larger installations/refurbishments, Practical Completion issued and signed off.
Retention released upon rectification of all defects.
Panel inclusion does not guarantee work; RFQs sent electronically.
Admin fee of max 6% applicable for OEM items with original quotation.
Financial Requirements
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Bid price must be inclusive of VAT (total bid amount stated in Section C).
Quotations after appointment must be inclusive of VAT and delivery fees.
Items can be awarded separately or as a whole.
Invoices must be submitted as per quote with detailed report of work done and spares replaced.
Municipality has 14 days to review and approve invoices; corrections advised via email.
Payments will be made within 30 days of invoice submission (per GCC).
Payment in Rand.
Prices quoted in bid remain fixed; no variation except as authorised.
Variation orders: changes up to 15% of original contract value may be instructed.
Performance security may be required (amount specified in SCC) within 30 days of award; forms include bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
No guarantee of work volume; panel inclusion does not guarantee work.
RFQs will be sent electronically; quotes must be submitted electronically by prescribed date/time.
Each 'strip and quote' RFQ must be accompanied by an assessment report after appointment.
Detailed report required for rewinds and balancing work.
Test certification must be supplied.
Retention will be released upon rectification of all defects.
No contract will be concluded with bidders whose tax matters are not in order (SARS certification required) or whose municipal rates/taxes are in arrears.
Compliance Requirements
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
CSD registration: Must be registered on National Treasury's Central Supplier Database (CSD) and submit proof.
CIDB grading: Minimum CIDB grading 5ME or 5EP or higher.
Joint Venture: If bidding as JV, submit JV agreement; both parties must be individually CIDB registered; lead partner must be at least one level lower and in required class of work.
Tax compliance: SARS must certify tax matters are in order before award.
Municipal arrears: Must not have municipal rates and services charges in arrears.
Proof of address: Municipal account not older than 3 months and not in arrears for more than 90 days, or valid lease agreement.
Public liability insurance: R2,000,000 for contract duration (submit upon appointment).
Compulsory documentation (attach to bid):
Latest financial audited statements for 3 years
CIDB grading certificate (5ME or 5EP or higher)
MBD forms (MBD 1, 4, 5, 6.1, 6.2, 7.1, 8, 9)
Day works form
Health and Safety form
Indemnity form
Social Responsibility form
Performance Management form
B-BBEE: No points allocated for specific goals (MBD 6.1) per document.
All qualifications must be original certified copies.
Health & Safety
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Health and Safety Form is a compulsory returnable document.
Emergency work requires a complete qualified team on site; personnel must meet minimum qualifications and experience requirements.
Emergency standby contacts must be provided upon appointment; contact must have authority to make immediate decisions.
Public liability insurance of R2,000,000 required for contract duration.
No other specific OHS requirements are detailed in the document.
Environmental
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
No specific environmental requirements are stated in the document. Work is at water and wastewater treatment plants, implying standard environmental compliance but no explicit conditions are provided.
Contractual Terms
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Contract valid for 3 years from date of formal appointment.
Successful registration on panel does not automatically constitute a contract; Service Level Agreements (including Performance Management System) will be concluded upon appointment.
General Conditions of Contract (GCC) apply, including clauses on definitions, application, standards, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, variation orders, assignment, subcontracts, delays, penalties, termination, force majeure, disputes, limitation of liability, governing language, applicable law, notices, taxes, transfer, and amendments.
Performance security: furnish within 30 days of award notification; forms include bank guarantee, irrevocable letter of credit, or cashier's/certified cheque; returned within 30 days after completion of obligations.
Inspections/tests: pre-bidding testing at bidder's cost; premises open for inspection; non-compliant goods may be rejected and replaced at supplier's cost.
Warranty: 12 months on goods from delivery/acceptance, or 18 months from shipment, whichever earlier; supplier must repair/replace defects without cost.
Payment: within 30 days of invoice; in Rand.
Prices: fixed; no variation except authorised.
Variation orders: up to 15% of contract value may be instructed.
Assignment/subcontracting: requires purchaser's prior written consent; notify purchaser of all subcontracts.
Delays: notify purchaser in writing; penalties may apply (prime interest rate per day of delay); purchaser may procure substitute goods.
Penalties: calculated on delayed goods/services using current prime interest rate per day.
Termination for default: if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices; purchaser may restrict supplier from public sector business for up to 10 years.
Force majeure: supplier not liable for delays due to force majeure; must notify purchaser in writing.
Termination for insolvency: purchaser may terminate without compensation.
Disputes: attempt amicable resolution; then mediation; then South African court.
Limitation of liability: supplier not liable for indirect/consequential loss; aggregate liability limited to total contract price (except repair/replacement of defective equipment).
Governing language: English.
Applicable law: South African law.
Notices: by registered/certified mail.
Taxes: supplier responsible for all taxes/duties; no contract with bidders with outstanding tax matters.
Transfer/amendment: requires written consent/agreement.
Prohibition of restrictive practices: collusive bidding prohibited; may lead to invalidation, termination, restriction, or damages.
Requirements
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf (unknown)
Sealed bids must be placed in Municipal tender box before 14:00 on 14 August 2026.
Bid document must be completed without alteration; incomplete or altered documents not considered.
Lowest or only bid not necessarily accepted.
Bids via fax/email not accepted; only original signed document.
Complete forms: Summary of items and bid price, MBD 1, 4, 5, 6.1, 6.2, 7.1, 8, 9.
Bidders must be CSD registered and submit proof.
JV agreement required if applicable; both parties CIDB registered; lead partner at least one level lower.
Public liability insurance R2,000,000 upon appointment.
Proof of address: municipal account not older than 3 months, not in arrears >90 days, or valid lease agreement.
Compulsory documentation: audited financial statements (3 years), CIDB grading 5ME/5EP or higher, MBD forms, day works form, health and safety form, indemnity form, social responsibility form, performance management form.
No points for specific goals (MBD 6.1).
Section
Source: TN022-2026 Panel of Contractors Electro-mechanical Maintenance WTW-WWTW REV002.pdf
Bids evaluated per Preferential Point Scoring System per SCM Policy.
Functionality evaluation with minimum 70% threshold.
Civic Centre, Mutual St, Upington, 8801, South Africa
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