What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The road accident fund (raf) is seeking a suitable service provider to service the fire suppression system at its durban office in kwazulu-natal. This is a request for quotation, and bidders must complete and submit the sbd 4 bidder's disclosure form as part of their bid. The closing date is 22 july 2026 at 11:00 AM.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAnnexure A - Security Measures.pdfReview complete
Description
Award analysis coverage
0 of 4 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
29 sourced criteria
financial capacity
4 sourced criteria
pricing
Source analysis requires completion or review
compliance returnables
36 sourced criteria
evaluation
22 sourced criteria
experience
Source analysis requires completion or review
personnel
3 sourced criteria
equipment capacity
6 sourced criteria
delivery contract
11 sourced criteria
equity registrations
1 sourced criteria
What the buyer was looking for
1Mandatory requirement
Bidders must complete and sign the SBD 4 Bidder's Disclosure form, ensuring all information is true and complete.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Annexure A - Security Measures.pdf
The service provider must comply with the provisions of the Protection of Personal Information Act (POPIA).
Submission Guidelines
Source: Annexure A - Security Measures.pdf (unknown)
The service provider will handle RAF's confidential, private, personal, or sensitive information (files, data, documents) and must comply with the Protection of Personal Information Act (POPIA).
Document handling and transportation require a secure (lockable) transportation system and protocols to prevent loss, theft, or damage.
Security measures include using lockable containers during handling and transportation.
Record keeping must maintain accurate records of each document stored, including location, access history, and retention schedule, organised for easy tracking.
Secure retrieval protocols must verify the requester's identity and ensure secure transport.
Record keeping for retrievals must include date, time, requester identity, and reason.
Secure storage requires lockable cabinets to prevent unauthorised access or tampering.
Access control policies and procedures must ensure access is controlled and monitored.
Document access control must limit handling, viewing, or transport to authorised personnel only.
Access monitoring and control procedures must ensure only authorised personnel access documents, records, and storage facilities.
Network security requires appropriate technical measures like firewalls, intrusion detection, and encryption.
Evaluation Criteria
Source: Annexure A - Security Measures.pdf (unknown)
Service providers must: 1. Have policies to comply with RAF requirements and POPIA 2. Possess secure premises with controlled access and surveillance systems 3. Implement robust cybersecurity measures including encryption 4. Maintain accurate document tracking and access records 5. Have secure transportation systems for document transfer 6. Provide physical security measures and fire suppression systems 7. Allow RAF to audit compliance and conduct security vetting of directors and resources
Technical Specifications
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must comply with the Protection of Personal Information Act (POPIA).
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal, or sensitive information (files, data, documents).
The service provider's premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage or loss of documents in a fire.
The service provider's premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms.
Physical security measures must include controlled access points, surveillance cameras, and/or 24/7 security monitoring.
Document storage facilities must be adequately protected against unauthorised access.
Digital document storage systems must have technical security measures like firewalls, intrusion detection, and encryption.
The service provider must have protocols for secure document handling and transportation, using lockable containers and a secure transportation system.
The service provider must maintain accurate records of each document stored, including location, access history, and retention schedule.
Secure retrieval protocols must include verifying the requester's identity and ensuring secure transport.
Detailed records of all retrieval activities must be kept.
Physical documents must be stored in lockable cabinets.
Access to documents must be controlled and limited to authorised personnel, with policies and procedures for access control and monitoring.
Network security must include access control on a need-to-know basis, strong authentication methods, and regular review of access permissions.
Data protection obligations require compliance with applicable laws, safeguarding against unauthorised access, disclosure, alteration, and destruction, and immediate reporting of data breaches to RAF.
Cybersecurity standards require robust measures against cyber threats, encryption for data in transit and at rest using industry-standard protocols, and regular system updates and patching.
An incident response plan for data breaches is required.
Subcontractors must adhere to the same data protection and cybersecurity standards.
RAF reserves the right to audit and monitor compliance, and the service provider must cooperate.
Compliance Requirements
Source: Annexure A - Security Measures.pdf (unknown)
The service provider must comply with the Protection of Personal Information Act (POPIA).
The service provider must have policies in place to comply with RAF requirements and POPIA.
Data protection obligations include handling personal and sensitive data in compliance with applicable laws and regulations.
Measures must be implemented to safeguard data against unauthorised access, disclosure, alteration, and destruction.
Immediate reporting of any data breaches or security incidents to RAF is required.
Confidentiality obligations must be imposed on agents, subcontractors, or third parties who receive records.
Third-party service providers handling personally identifiable information (PII) must be vetted for data protection policies and required to sign a data protection agreement.
RAF reserves the right to conduct security screening or vetting for company directors and resources provided.
The service provider must cooperate with RAF audits and assessments for compliance with data protection and cybersecurity standards.
The service provider must ensure physical security of documents, including controlled access points, surveillance cameras, and/or 24/7 security monitoring.
All document storage facilities must be adequately protected against unauthorised access.
Any real, attempted, or suspected breach of physical security must be reported to RAF, providing CCTV footage, police reports, and alarm system records.
Network security measures like firewalls, intrusion detection, and encryption must protect against unauthorised access or attacks.
Access control must be granted on a need-to-know basis, using strong authentication methods, with regular review and update of permissions.
Data protection obligations require compliance with applicable laws, safeguarding data, immediate reporting of breaches, and imposing confidentiality obligations on agents, subcontractors, or third parties.
Third-party service providers handling PII must be vetted and sign a data protection agreement.
RAF reserves the right to conduct security screening for company directors and resources.
Cybersecurity standards require robust measures against cyber threats, encryption for data in transit and at rest using industry standards, and regular system updates.
A documented incident response plan for data breaches is required, with timely reporting to RAF.
Subcontractors must adhere to the same data protection and cybersecurity standards, and the service provider is responsible for their compliance.
RAF reserves the right to audit and monitor compliance, and the service provider must cooperate.
The service provider's premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage or loss of documents and records in a fire.
The premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms to prevent unauthorised access.
Physical security measures must ensure the safety and security of documents.
DocumentRFQ Document - PR10116933 Servicing of Fire Suppression System 2026.docxReview complete
Description
Source: RFQ Document - PR10116933 Servicing of Fire Suppression System 2026.docx
The Road Accident Fund (RAF) seeks a service provider for a once-off servicing of the fire suppression system at its Durban Office.
Important Dates
Source: RFQ Document - PR10116933 Servicing of Fire Suppression System 2026.docx (unknown)
Closing date and time: 22 July 2026 at 11:00.
RFQ validity period: 30 days from the closing date.
Expected service start date: Once a purchase order is issued.
No compulsory briefing session, site visit, or site inspection is scheduled.
Contact Information
Source: RFQ Document - PR10116933 Servicing of Fire Suppression System 2026.docx (unknown)
Upgrade or replace one Pilot cylinder (140 bar) with a modern version.
Provide a service certificate upon completion.
Financial Requirements
Source: RFQ Document - PR10116933 Servicing of Fire Suppression System 2026.docx (unknown)
All prices must be VAT inclusive (if you are VAT registered) and quoted in South African Rand (ZAR).
Non-VAT registered suppliers must not charge VAT; doing so will lead to disqualification.
Only prices completed in Annexure E (Cost Breakdown) will be accepted. Failure to provide prices there leads to disqualification.
No price changes are accepted after the official Award Letter or Purchase Order is issued.
Compliance Requirements
Source: RFQ Document - PR10116933 Servicing of Fire Suppression System 2026.docx (unknown)
You must be registered on the Central Supplier Database (CSD). RAF only conducts business with CSD-registered suppliers.
Your tax matters must be declared in order by SARS.
Submit a valid Letter of Good Standing for COIDA (Compensation for Occupational Injuries and Diseases Act). The certificate must not be older than 12 months and must cover relevant business activities (e.g., electrical, fire equipment services).
Suppliers with a disability must provide a valid medical certificate as proof.
Comply with the Preferential Procurement Policy Framework Act, 2022. Points for Specific Goals will be verified via CSD.
DocumentSBD 6.1 IN TERMS OF PPR 2022.docxReview complete
Description
Source: SBD 6.1 IN TERMS OF PPR 2022.docx
This document is the SBD 6.1 Preference Points Claim Form required under the Preferential Procurement Regulations 2022.
It must be completed and submitted with the tender to claim preference points for specific goals.
The form captures company details, type of entity, declaration of correctness, and points claimed for historically disadvantaged individuals, women, and persons with disability.
Submission Guidelines
Source: SBD 6.1 IN TERMS OF PPR 2022.docx (unknown)
Complete and submit the SBD 6.1 Preference Points Claim Form as part of your tender response.
Fill in all mandatory fields: company/firm name, registration number, type of company/firm (tick applicable box).
Sign the declaration confirming the accuracy of points claimed and acknowledging consequences of fraudulent claims.
Attach supporting documentation for each specific goal claimed (e.g., proof of historically disadvantaged individuals, women, persons with disability ownership/employment).
Ensure the form is included in the returnable documents package as specified in the main tender document (not detailed here).
Evaluation Criteria
Source: SBD 6.1 IN TERMS OF PPR 2022.docx (unknown)
The applicable preference point system for this tender is the 80/20 system (for requirements up to R50 million).
Maximum points: 80 for price, 20 for specific goals.
Specific goals and points: Historically disadvantaged individuals (10 points), Women (8 points), Persons with disability (2 points).
Tenderers must claim points for specific goals by completing the SBD 6.1 form and providing supporting documentation.
Failure to submit proof with the tender means preference points for specific goals are not claimed.
The organ of state may request substantiation of any preference claim at any time.
Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from government business (up to 10 years), and criminal prosecution.
Technical Specifications
Source: SBD 6.1 IN TERMS OF PPR 2022.docx (unknown)
This document only contains the SBD 6.1 Preference Points Claim Form per the Preferential Procurement Regulations 2022.
No detailed technical specifications for the servicing of the fire suppression system at the Durban Office are provided in this extract.
Refer to the main tender document (not included here) for scope of work, service levels, standards, and capacity requirements.
Compliance Requirements
Source: SBD 6.1 IN TERMS OF PPR 2022.docx (unknown)
No explicit compliance requirements (CSD registration, tax clearance, B-BBEE certificate, CIDB grading, professional registrations) are listed in this document.
Bidders must provide documentary proof for each specific goal claimed (historically disadvantaged individuals, women, persons with disability) as part of the SBD 6.1 form.
The organ of state reserves the right to request substantiation of any preference claims at any stage.
Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from future government business (up to 10 years), and criminal prosecution.
The document is the SBD 4 Bidder's Disclosure form, which must be completed by any person (natural or juristic) making an offer in response to the invitation to bid. The form is required to ensure transparency, accountability, impartiality, and ethics in line with the Constitution and relevant legislation. Bidders must disclose any employment by the state, relationships with procuring institution employees, and interests in related enterprises.
Submission Guidelines
Source: New SCM-Bid Documents SBD 4_.doc (unknown)
The document provided is the SBD 4 Bidder's Disclosure form. It does not specify the submission method, address, or deadline. Bidders must complete and sign the SBD 4 declaration as part of their bid submission. Ensure the declaration is true and complete in every respect, as false declarations will lead to disqualification.
Evaluation Criteria
Source: New SCM-Bid Documents SBD 4_.doc (unknown)
Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. The bidder must not be employed by the state, have a relationship with any person employed by the procuring institution (RAF), or have an undisclosed interest in any other related enterprise. The declaration must be completed truthfully; false declarations will result in disqualification and may be reported to the Competition Commission or NPA.
Technical Specifications
Source: New SCM-Bid Documents SBD 4_.doc (unknown)
The scope of work is the servicing of the fire suppression system at the RAF Durban Office. No detailed technical specifications are provided in the extracted text.
Compliance Requirements
Source: New SCM-Bid Documents SBD 4_.doc (unknown)
Bidders must complete the SBD 4 Bidder's Disclosure form. The form requires disclosure of any employment by the state, relationships with procuring institution employees, and interests in related enterprises. Bidders must not be on the Register for Tender Defaulters or List of Restricted Suppliers. The declaration must be signed and dated.
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
2Mandatory requirement
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers; such listing will result in automatic disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Bidders must disclose any employment by the state, any relationship with employees of the procuring institution (RAF), and any interest in related enterprises.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4Inferred operational need
The scope of work is the servicing of the fire suppression system at the RAF Durban Office; no detailed technical specifications are provided in the document.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Mandatory requirement
The bid must be submitted by the closing date of 22 July 2026 at 11:00 AM.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6Inferred operational need
False declarations may lead to disqualification and reporting to the Competition Commission or National Prosecuting Authority.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
7Mandatory requirement
The document is the SBD 4 Bidder's Disclosure form, which must be completed by any person (natural or juristic) making an offer in response to the invitation to bid. The form is required to ensure transparency, accountability, impartiality, and ethics in line with the Constitution and relevant legislation. Bidders must disclose any employment by the state, relationships with procuring institution employees, and interests in related enterprises.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Inferred operational need
The scope of work is the servicing of the fire suppression system at the RAF Durban Office. No detailed technical specifications are provided in the extracted text.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18Mandatory requirement
The service provider must implement technical and organisational security measures to protect RAF's confidential, private, personal, or sensitive information (files, data, documents).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
21Mandatory requirement
The service provider must have protocols for secure document handling and transportation, using lockable containers and a secure transportation system.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
27Inferred operational need
Cybersecurity standards require robust measures against cyber threats, encryption for data in transit and at rest using industry-standard protocols, and regular system updates and patching.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
34Mandatory requirement
The document provided is the SBD 4 Bidder's Disclosure form. It does not specify the submission method, address, or deadline. Bidders must complete and sign the SBD 4 declaration as part of their bid submission. Ensure the declaration is true and complete in every respect, as false declarations will lead to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
35Mandatory requirement
Bidders must complete the SBD 4 Bidder's Disclosure form. The form requires disclosure of any employment by the state, relationships with procuring institution employees, and interests in related enterprises. Bidders must not be on the Register for Tender Defaulters or List of Restricted Suppliers. The declaration must be signed and dated.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
37Inferred operational need
Attach supporting documentation for each specific goal claimed (e.g., proof of historically disadvantaged individuals, women, persons with disability ownership/employment).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Mandatory requirement
Bidders must provide documentary proof for each specific goal claimed (historically disadvantaged individuals, women, persons with disability) as part of the SBD 6.1 form.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
41Inferred operational need
Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from future government business (up to 10 years), and criminal prosecution.
Threshold: 10 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
51Mandatory requirement
The service provider will handle RAF's confidential, private, personal, or sensitive information (files, data, documents) and must comply with the Protection of Personal Information Act (POPIA).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
52Inferred operational need
Document handling and transportation require a secure (lockable) transportation system and protocols to prevent loss, theft, or damage.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
53Inferred operational need
Security measures include using lockable containers during handling and transportation.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
54Mandatory requirement
Record keeping must maintain accurate records of each document stored, including location, access history, and retention schedule, organised for easy tracking.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
57Inferred operational need
Secure storage requires lockable cabinets to prevent unauthorised access or tampering.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
59Inferred operational need
Network security requires appropriate technical measures like firewalls, intrusion detection, and encryption.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
61Inferred operational need
Data protection obligations require compliance with applicable laws, safeguarding against unauthorised access, disclosure, alteration, and destruction, and immediate reporting of data breaches to RAF.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
67Mandatory requirement
Third-party service providers handling personally identifiable information (PII) must be vetted for data protection policies and required to sign a data protection agreement.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
70Scored criterion
Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified. The bidder must not be employed by the state, have a relationship with any person employed by the procuring institution (RAF), or have an undisclosed interest in any other related enterprise. The declaration must be completed truthfully; false declarations will result in disqualification and may be reported to the Competition Commission or NPA.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
73Inferred operational need
The form captures company details, type of entity, declaration of correctness, and points claimed for historically disadvantaged individuals, women, and persons with disability.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
82Scored criterion
Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from government business (up to 10 years), and criminal prosecution.
Threshold: 10 years
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
89Mandatory requirement
The service provider must ensure physical security of documents, including controlled access points, surveillance cameras, and/or 24/7 security monitoring.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
90Scored criterion
Service providers must: 1. Have policies to comply with RAF requirements and POPIA 2. Possess secure premises with controlled access and surveillance systems 3. Implement robust cybersecurity measures including encryption 4. Maintain accurate document tracking and access records 5. Have secure transportation systems for document transfer 6. Provide physical security measures and fire suppression systems 7. Allow RAF to audit compliance and conduct security vetting of directors and resources
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
96Mandatory requirement
Submit a valid Letter of Good Standing for COIDA (Compensation for Occupational Injuries and Diseases Act). The certificate must not be older than 12 months and must cover relevant business activities (e.g., electrical, fire equipment services).
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
97Mandatory requirement
The service provider's premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage or loss of documents and records in a fire.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
98Mandatory requirement
The premises must have a secure perimeter with controlled access and/or surveillance systems, secure doors, locks, and alarms to prevent unauthorised access.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
99Mandatory requirement
The service provider's premises must have a fire suppression system or similar (e.g., carbon dioxide fire extinguishers) to prevent damage or loss of documents in a fire.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
102Mandatory requirement
Any real, attempted, or suspected breach of physical security must be reported to RAF, providing CCTV footage, police reports, and alarm system records.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
105Inferred operational need
Data protection obligations require compliance with applicable laws, safeguarding data, immediate reporting of breaches, and imposing confidentiality obligations on agents, subcontractors, or third parties.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
107Inferred operational need
RAF reserves the right to conduct security screening for company directors and resources.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records DBN PROJECTS as appointed for this tender. Recorded contract value: 24403 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
108Inferred operational need
Cybersecurity standards require robust measures against cyber threats, encryption for data in transit and at rest using industry standards, and regular system updates.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
112Inferred operational need
No explicit compliance requirements (CSD registration, tax clearance, B-BBEE certificate, CIDB grading, professional registrations) are listed in this document.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for DBN PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide Cleaning Services for RAF Bloemfontein Customer Service Centre for a period of twelve (12) months.PR10113258