RFQ: campaign media engagement, production & advertising acquisition for iziko museums

Closing date and time: 27 July 2026 at 11:00 AM. Date issued: 16 July 2026.

SCM contacts: Noleen Donson ([email protected]), Supply Chain Management ([email protected]). Phone: 021 481 3917 or 021 481 3889. Technical enquiries: Melody Kleinsmith ([email protected]). Submission address: 25 Queen Victoria Street, Cape Town, 8001.

Submit quotations and all supporting documentation via email to [email protected] and [email protected]. Deadline: 27 July 2026 at 11:00 AM. Ensure all documents are complete and correctly filled in. Late or incomplete submissions may be disqualified. Do not alter the tender document beyond filling in your details and price. Emailed submissions are accepted, but the onus is on the bidder to confirm receipt by the deadline. The lowest or only quotation will not necessarily be accepted. Final selection of placement, publications and channels will be implemented in consultation with and with approval of the Advancement Department of Iziko Museums of South Africa. Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the tender at any time.

If a bid document is not filled in correctly or completely, or does not comply with the specification, or is delivered/sent after the bid closing date and time, or the supplier is not registered on the CSD or has a non-compliant tax status, the bidder may be disqualified. Return this document with the supporting documents. Emailed tender documents will be accepted. The onus is on the tenderer to ensure that complete email documents have been received by the due date and time. Any alterations to the tender document other than filling in the tenderer’s details and tender price will automatically disqualify the tenderer.

Proposals are evaluated using the 80/20 Preferential Procurement Regulations system: 80 points for price (based on the lowest acceptable tender) and 20 points for specific goals. Specific goals include B-BBEE ownership: 50% or more black ownership = 20 points; less than 50% = 10 points; 0% = 0 points. Failure to supply any compliance document may lead to the quote not being considered. Iziko reserves the right to reject any quotation, require proof of claims, or withdraw the tender. The lowest or only quotation may not necessarily be accepted.

Scope: Implement campaign media engagement, media production, and advertising acquisition for Iziko Museums over 4 months. Key deliverables: - Media engagement: Invite and ensure media presence at media launch events for Heritage Month (September), exhibition launch events in October and December; profile Iziko Museums in print, online and broadcast (radio interviews – including national talk and community radio); set up and secure interviews and features related to exhibitions and events during this period. - Media production: Provide costing for design of five (5) campaign advertisements resizable across print and online channels; provide costing and implement production and recording of three (3) Iziko Museums campaign 30-second radio adverts; design production of Search Engine Ads. - Advertising acquisition: Online – Search Engine Ads (September, October, November, December), 2x children’s-focused online platforms for holiday campaigns (October and December), online event and lifestyle platforms for museum campaigns (September, October, November); Print – highest circulation community newspapers during heritage week (September) and school holiday (October), Business to Business leadership magazine publication, South African Inflight magazine publication, National Tourism publication; Radio – Heritage Day outside broadcast (Western Cape regional broadcaster), Heritage month content brand positioning radio campaign, 2x 7-day high frequency Western Cape regional radio campaign, 1x 5-day commemorative day awareness Western Cape community radio campaign. All placements require Iziko Advancement Department approval.

Iziko seeks a service provider with experience in developing engaging exhibitions, programs, and activities that create memorable museum experiences. The provider should demonstrate capability in media engagement, production, and advertising acquisition to support Iziko’s vision as ‘African Museums of Excellence’.

Complete the cost schedule in the table below detailing, inclusive of VAT, all applicable elements as per the brief specifications. Cost Schedule Summary: Media Engagement – invite and ensure media presence at media launch events for Heritage Month (September), exhibition launch events in October and December; profiling Iziko Museums in print, online and broadcast (radio interviews – including national talk and community radio); set up and secure interviews and features. Media Production – provide costing for design of five (5) campaign advertisements resizable across print and online channels; provide costing and implement production and recording of three (3) Iziko Museums campaign 30-second radio adverts; design production of Search Engine Ads. Advertising Acquisition – Online: Search Engine Ads (September, October, November, December), 2x children’s-focused online platforms for holiday campaigns (October), online event and lifestyle platforms for museum campaigns (September, October); Radio: Heritage Day outside broadcast – Western Cape regional broadcaster, Heritage month content brand positioning radio campaign, October holiday 7-day regional and community radio; Print: Highest circulation Community Newspapers during heritage week (September), school holiday (October), Business to Business leadership magazine publication, South African Inflight magazine publication, National Tourism publication. Total Excluding VAT, VAT 15%, Total including VAT.

Submit a detailed cost schedule inclusive of VAT, disbursements, and escalations (if applicable) for the entire contract duration. The schedule must break down costs for: media engagement (events, profiling, interviews), media production (5 campaign ads, 3 radio adverts, Search Engine Ads), and advertising acquisition (online, print, radio placements). Price is a key factor for value-for-money assessment.

Mandatory documents: 1. Central Supplier Database (CSD) Report with supplier number and company details (www.csd.gov.za). 2. Tax Status Verification PIN and tax registration number. 3. Detailed pricing structure (inclusive of VAT, disbursements, escalations). 4. Valid B-BBEE Certificate or Sworn Affidavit. 5. Annexure C – Confidentiality and Non-Disclosure Agreement. 6. SBD 4 – Bidder’s Disclosure. 7. SBD 6.1 – Preference Points Claim Form (2022 Regulations). Note: Bidders listed on the Register of Tender Defaulters or Restricted Suppliers will be disqualified. Failure to submit any compliance document may lead to disqualification. The proposal and appended documentation form the basis for a formal contract to be negotiated between Iziko and the preferred service provider. A mere offer and acceptance does not constitute a contract. Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the tender at any time.

Preference points claimed under SBD 6.1 in terms of Preferential Procurement Regulations 2022. 80/20 system applies. Price: 80 points. Specific goals: 20 points. Specific goals based on B-BBEE ownership: 50% or more black ownership = 20 points; less than 50% = 10 points; 0% = 0 points. Evidence required: proof of B-BBEE certificate, company registration certification, identification documentation, CSD report. Failure to submit proof means no preference points claimed.

The proposal and appended documentation form the basis for a formal contract to be negotiated between Iziko and the preferred service provider. A mere offer and acceptance does not constitute a contract. Iziko and its Council reserve the right to accept or reject any quotation and to withdraw the tender at any time. Contract terms will be finalized post-selection.

Proposals will be evaluated on the 80/20 preference points scoring system: 80% of points based on price and 20% based on specific goals. Total maximum points: 20 (specific goals) and 80 (price). Failure to supply any of the compliance documents stipulated may lead to the quote not being considered.