Lease or purchase of grade a office space in vincent, east london for the national empowerment fund

• Closing date: 12 August 2026.
• Closing time: 14:00.
• No briefing session will be held.
• Validity period: Bids must remain valid for 150 days from the closing date.
• Beneficial occupation date: 01 November 2026 (for new developments).

• Technical enquiries: Olga Sekhoto – Facilities Management. Email: [email protected]. Phone: +27 11 305 8000.
• Supply Chain Management enquiries: Tebogo Seima. Email: [email protected]. Phone: +27 11 305 8000.
• Bidding procedure enquiries: Kedibone Mboweni/Xolile Tofile – Supply Chain Management. Email: [email protected]. Phone: +27 11 305 8000.
• All communication must be in writing.

• Submit only via email to [email protected] by 14:00 on 12 August 2026.
• Submission must be a single PDF file.
• No other submission methods (hand-delivery, post, fax) are accepted.
• File size must not exceed 18MB.
• Submit at least 15 minutes before the deadline to avoid IT issues.
• Late submissions will not be considered.
• Required returnables include:

• Cover page with RFP reference number, description, and bidder name.
• Valid Tax Status Pin document.
• BEE credentials/rating certificate.
• Names and details of senior management.
• Shareholders certificate.
• Details of employees at operational level.
• Completed and signed bid document including all annexures (pages 20 onwards).
• Minimum of two references with contact details.
• Copies of qualifications, IDs, and CVs of personnel involved.
• Proof of affiliations.

• Bidders bear all costs of preparation and submission.
• Bids must be valid for 150 days from the closing date.

Submission of Response 7.

7.1 Only properly filled and fully signed documents in line with the RFP requirements must

be submitted on PDF format via email to [email protected] by no later

than 14h00 on 12 August 2026. No proposals will be accepted after cut-off date and

time.

7.2

other than the above prescribed method will be considered. 7.3

7.4 regarded as a late bid. Late bids will not be considered.

1. Must have presence in Eastern Cape province (proof via rates & taxes statement ≤3 months old), 2) Minimum 3 years relevant experience in property industry with 3 contactable references, 3) Accreditation with relevant property management regulatory body, 4) Proof of mandate if acting on behalf of landlord, 5) Building must be accessible to clients, suppliers and people with disabilities, 6) Property must be within Vincent, East London CBD (preferred) or vicinity, 7) Must be Grade A office space (140-160m²), 8) Must provide 4 parking bays including visitors, 9) Building must be ready for occupation by 1 November 2026, 10) Compliance with all technical mandatory requirements.

Scope: Lease Grade A office space (140m²–160m²) in Vincent, East London, to accommodate 3 staff with 4 parking bays.

Key requirements:

• Location: Must be within an office node (industrial areas excluded), walking distance to public transport and retail centres.
• Building: Grade A preferred; must cater for physically challenged visitors and employees; exterior tenant signage allowed.
• Lease period: 5-year lease with option to extend for 12 months.
• Parking: 5 bays (including visitors) with some for disabled persons.
• Building services: Fully air-conditioned and ventilated; fire detection and prevention; lifts; OHS compliance; emergency evacuation; double-tier cable trays; accessibility for people with disabilities.
• Technology/communication: Uninterrupted power supply (UPS), backup generator/solar, cabling/network infrastructure, fibre connectivity, CCTV, and access control.
• Amenities: High-quality finishes, elevators, stairwells, lobby/reception, environmental control, landscaping, kitchen/catering facilities (shared or individual).
• Public environment: Safe, clean street/foyer interface; good infrastructure; exposure; vehicular and public transport access.
• Tenant installation: Landlord to provide allowance and demonstrate capacity to undertake installation.
• Office refurbishment: Owner to provide estimated costs to render office fit for purpose.
• Maintenance: Landlord responsible for all building maintenance, repairs, and services (electrical, plumbing, air-conditioning, lifts, fire equipment, general repairs).
• Insurance: Building insurance is landlord’s responsibility for leasing option.

Mandatory technical requirements:

• Proof of presence in the province (statement of rates & taxes not older than 3 months).
• Minimum 3 years’ experience in property industry with three contactable references.
• Accreditation with relevant regulatory body in property management.
• Proof of mandate if acting on behalf of landlord.
• Building accessible to clients, suppliers, and people with disabilities.

• Minimum 3 years’ relevant experience in property industry required.
• Provide three contactable references with company name, contact person, and number.
• Accreditation with relevant regulatory body in property management required.
• Proof of mandate if acting on behalf of landlord.
• Team members’ CVs, qualifications, and IDs must be submitted.
• Points awarded in evaluation for:

• Years of experience (0 to 5+ years).
• Number of relevant reference letters (0 to 5+).
• Project team experience (0–1 to 10+ years).

• Use SBD 3.3 Pricing Schedule (Professional Services).
• Offer valid for 150 days from closing date.
• Provide ceiling price inclusive of all applicable taxes.
• Detail hourly/daily rates for personnel.
• Outline project phases, costs, and man-days.
• Specify travel and other expenses with rates and quantities; only actual costs recoverable with proof.
• Indicate if rates are firm for full contract period; if not, detail adjustment basis.
• For leasing: Provide pricing for 12, 24, 36, 48, 60, and 72-month periods.
• For buying: Provide total acquisition price VAT inclusive.

• Pricing must be submitted using the SBD 3.3 Pricing Schedule (Professional Services).
• Offer must be valid for 150 days from the closing date.
• Indicate a ceiling price inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
• Provide hourly/daily rates for persons involved, with certified invoices to be rendered accordingly.
• Detail project phases, cost per phase, and man-days.
• Travel and other expenses (accommodation, telephone, reproduction) must be specified with rates and quantities; only actual costs recoverable with proof.
• State period required to commence after acceptance and estimated man-days for completion.
• Indicate if rates are firm for the full contract period; if not, detail adjustment basis (e.g., CPI).
• For leasing option: Provide rental rates, tenant installation allowance, rates and taxes, water and electrical consumption, and all other attributes for 12, 24, 36, 48, 60, and 72-month periods.
• For buying option: Provide total acquisition price VAT inclusive.

• Central Supplier Database (CSD): Registration mandatory; upload business registration, directorship/membership/identity numbers, tax compliance status, and banking details.
• Tax Compliance: Submit valid Tax Status Pin document; failure renders bid invalid. Provide PIN issued by SARS or CSD number.
• B-BBEE: Submit BEE credentials/rating certificate or sworn affidavit.
• Provide:

• Names and details of senior management.
• Employment equity details of employees at operational level.
• Percentage of ownership by number of Black ownership, Black women ownership, and youth ownership.
• Shareholders certificate.

• POPIA: Complete and sign POPIA consent form.
• Complete and sign all required SBD forms: SBD 1, SBD 3.3, SBD 4, SBD 6.1, Politically Exposed Person Declaration, SBD 7.2, and General Conditions of Contract.
• Declaration of no conflicts of interest, independent bidding, and compliance with competition and anti-corruption laws.

• Building must comply with Occupational Health and Safety (OHS) requirements, including wheelchair ramps.
• Building services must be designed, installed, and maintained in compliance with relevant National Building Regulations.
• Must have fire detection and prevention services, emergency evacuation process.
• Must cater for people with special needs (disabilities access).

• Bid validity: 150 days from closing date.
• NEF may amend RFP conditions, specifications, or extend closing date before closing; bidders will be notified in writing.
• NEF reserves the right not to accept the lowest bid or any bid in part or whole, and to award to any party without furnishing reasons.
• NEF may withdraw the RFP at any stage with or without reasons.
• Bidder’s response forms part of any service level agreement; SLA takes precedence in case of conflict.
• Juristic persons/partnerships must submit board resolution authorizing signatory.
• Bidders may be required to present; will be notified at least 4 days in advance.
• Bidder agrees offer remains binding and open for acceptance during validity period.
• Bidder accepts responsibility for correctness of bid, covering all work/items and obligations; mistakes at bidder’s risk.
• Bidder accepts full responsibility for execution and fulfillment of obligations as principal.
• NEF will protect personal information per POPIA; bidder consents to use of personal information in bid process.
• Bidders must register on National Treasury Database (Central Supplier Database).

missing or duplicated. The NEF will not be liable for any loss which may occur as a

result of any pages or information missing or duplicated from or within the submission.

150 days, calculated from the closing date.

regulatory body in property management. Please attach Comply Not Comply

valid accreditation.

accessible to clients, suppliers and people with disabilities.

10.2 Technical non-mandatory requirements

10.2.1

street level. Proximity to public transport

parking on site or within the vicinity, available for both visitors

and staff.

adequate space in absence of aircon.

following amenities or more:

• pause area(s)

• good conditioned rest rooms

• Air-conditioned offices

• Air condition remains the responsibility of the landlord

• Option to tie in with building maintenance services

or a neighborhood which is safe.

Provision of maintenance: Landlord must provide maintenance

support, ie, Plumbing, Electrician and Handyman services

Building must be accessible to NEF staff members 24 hours a

day

2. Enquiries

should be channeled to names provided below:

Contact person (all questions should be in writing)

Enquiries can be directed to: Technical Enquiries can be directed to:

Name: Olga Sekhoto Name: Tebogo Seima

Department: Facilities Management Department: Supply Chain Management

Telephone Number Office: +27 11 305 8000 Telephone Number Office: +27 11 305 8000

Email address: [email protected] E-mail address: [email protected]