Closing date: 31 August 2026 at 10:00.

Compulsory clarification meeting / site visit: 5 August 2026 at 09h30, on-site at the Disaster Risk Management Centre, Auditorium, Goodwood Traffic Department, Hugo Street, Richmond Estate, Cape Town, 7460. Attendance is recorded; only tenderers who attend are declared responsive. Samples and fabric colour swatches will be available for viewing at this meeting.

Clarification requests: must be submitted to the CCT at least one week before closing.

CCT tender representative: [email protected].

Samples delivery: 4th Floor, Room 413, 101 Hertzog Boulevard, Cape Town, 8000. Contact Ms. Kim Mussell, [email protected], 021 427 5089.

Supplier registration (CCT Supplier Database): Supplier Management/Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, tel 021 400 9242/3/4/5.

Appeals (Section 62): The City Manager, c/o Manager: Legal Compliance Unit, Legal Services Department, Office of the City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town; post Private Bag X918, Cape Town 8000; email [email protected].

Access to information (PAIA): The City Manager, c/o Manager: Access to Information Unit, Legal Services Department, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town; post Private Bag X918, Cape Town 8000; email [email protected].

POPIA enquiries: The City Manager, c/o the Information Officer, Office of the City Manager, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town; post Private Bag X9181, Cape Town 8000; email [email protected].

Submission channel — sealed envelope deposited in Tender Box 186 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before 10:00 on 31 August 2026. Envelope must show the tenderer's name and address, the tender number and description, the tender box number, and the closing date. Oversized submissions: enquire at the public counter for alternative instructions.

Returnable documents — all must be completed, signed and submitted with the tender:

• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums, plus the joint venture agreement where applicable.
• Schedule F.4: Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended).
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8).
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.9: Certificate of Independent Tender Determination.
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer.
• Schedule F.11: List of Other Documents Attached by Tenderer.
• Schedule F.13: Information to Be Provided With the Tender (including F.13A experience schedule, F.13B reference letter template, F.13C mandatory returnable schedules).
• Schedule F.14: Appeal Application (only if appealing).

Disqualification risks:

• Late tenders are not considered.
• Submissions by fax or email are rejected.
• Tenders not on the original CCT tender documents, or not fully completed and signed, are non-responsive.
• Missing or unsigned returnable documents render the tender non-responsive.
• Failure to attend the compulsory clarification meeting.
• Failure to submit samples or mandatory technical documents by the closing date.
• Tender offers must remain valid for 120 days after closing; bids may be held valid for up to 12 months after that unless the CCT is notified otherwise in writing.

Functionality stage — minimum qualifying score 60 out of 100. Only tenderers achieving this are declared responsive.

• Experience (50 points): company's years in supply and delivery of uniform and related equipment and accessories. Over 4 years = 50; more than 3 up to 4 years = 40; more than 2 up to 3 years = 30; more than 1 up to 2 years = 20; up to 1 year = 10; none = 0. Proof required via Schedule F.13A listing completed projects/contracts/orders with start and end dates; ongoing projects count only up to the advert closing date.
• Ability (50 points): reference letters from previous customers listed in Schedule F.13A, using the Schedule F.13B template. 5 letters = 50; 4 = 40; 3 = 30; 2 = 20; 1 = 10; none = 0. Letters must confirm satisfactory supply and delivery of uniform and related equipment and accessories. Alternative letters containing all F.13B information are acceptable. Failure to attach reference letters at close of tender scores zero for Ability.
• For joint ventures, only the main tendering entity's Experience and Ability are scored.

Price and preference stage — 80/20 preference point system applies (for tenders up to R50 million VAT inclusive).

• Price scored per the formula in the tender, based on the C.4 Pricing Schedule, award per item.
• Preference points for specific goals per the Preference Schedule (Schedule F.4). Points are allocated for goals such as promotion of micro and small enterprises (turnover up to R20 million micro, up to R80 million small) and other specific goals, with points tiers based on percentage of total expenditure (e.g. >15% = 6 points, >12% up to 15% = 5 points, >9% up to 12% = 4 points).
• Highest total adjudication points (price + preference) wins.

Appointment — the CCT intends to appoint three tenderers: the highest ranked as 'the winner' and two 'alternative tenderers' per line item. Orders are offered on a winner-takes-all basis; if the winner refuses, the order goes to the next highest ranked alternative. If insufficient responsive bids, fewer or no tenderers may be appointed.

Scope: supply and delivery of step-out uniform and equipment for the Safety and Security Directorate. Full specifications are in Section C.5 of the tender document.

Mandatory technical documents (for all items offered, per C.5 and Schedule F.13C):

• Performance test certificates or reports from a testing laboratory accredited under ISO/IEC 17025:2017 by SANAS or an internationally recognised accreditation body.
• Valid test certificate/report and compliance certificate as indicated on each product specification.
• Proof that the manufacturer holds a valid and current Manufacturing Capability Report from a SANAS-accredited or SABS Certified Inspection Body, or an international certification authority, with a rating of no less than 80%.
• Test certificates must present results for all requirements in the C.5 performance specifications, for every item offered.
• Letter of Commitment guaranteeing that step-out uniform and equipment will be branded upon supply and delivery.
• Letter of Authorisation for Supply and Delivery of badges and rank insignia from the manufacturer of those items.
• Letter of Authorisation for Alterations, Made-to-Measure and Customisation of step-out uniform, issued by the uniform manufacturer confirming capacity and competency.

Samples:

• Samples are required for specific items listed in C.5. They must be delivered separately from the bid, marked with tenderer name, tender number, item number and item description, to the samples address before the closing date and time.
• Samples are supplied at the bidder's own expense and risk. The CCT may keep samples from the appointed bidder; unsuccessful bidders may collect samples within 90 days of award notification, after which the CCT may dispose of them.
• If a bid is accepted on a sample, that sample becomes the contract sample and all goods supplied must comply with it.
• Samples may be tested and may not be returned in the same state or at all.

Branding and customisation: bidders must confirm capacity for alterations, made-to-measure and customisation of step-out uniform items.

Experience (50 points): company's years in supply and delivery of uniform and related equipment and accessories. Over 4 years = 50; more than 3 up to 4 years = 40; more than 2 up to 3 years = 30; more than 1 up to 2 years = 20; up to 1 year = 10; none = 0. Proof via Schedule F.13A listing completed projects/contracts/orders with start and end dates; ongoing projects count only up to the advert closing date.

Ability (50 points): reference letters from previous customers listed in Schedule F.13A, using the Schedule F.13B template. 5 letters = 50; 4 = 40; 3 = 30; 2 = 20; 1 = 10; none = 0. Letters must confirm satisfactory supply and delivery of uniform and related equipment and accessories. Alternative letters containing all F.13B information are acceptable. Failure to attach reference letters at close of tender scores zero for Ability.

For joint ventures, only the main tendering entity's Experience and Ability are scored. Joint venture bids must include a statement describing exactly what aspects of the work each party will undertake.

Minimum functionality score: 60 out of 100. Tenderers failing to meet this are non-responsive.

Performance testing: bidders must submit test certificates or reports from a laboratory accredited under ISO/IEC 17025:2017 by SANAS or an internationally recognised body. Certificates must cover all performance requirements in the C.5 specification for every item offered.

Compliance certificates: a valid test certificate/report and compliance certificate as indicated on each product specification.

Manufacturing capability: proof that the manufacturer holds a valid and current Manufacturing Capability Report from a SANAS-accredited or SABS Certified Inspection Body, or an international certification authority, with a rating of no less than 80%.

Samples: samples are required for specific items; they may be tested and may not be returned in the same state or at all. Accepted samples become the contract sample — all goods supplied must comply with them.

Due diligence: bidders must cooperate with the CCT's external service provider for due diligence review and risk assessment upon written instruction.

Pricing: bidders must complete the C.4 Price Schedule exactly as instructed. Prices must cover all goods and services specified and all obligations; mistakes in pricing are at the bidder's risk.

Arithmetic errors: the CCT will correct errors in a set manner — amounts in words prevail over figures; line item totals prevail over unit rates; totals prevail over additions. Unacceptable rates or lump sums (unpriced, excessively low/high, or unbalanced) may require the bidder to justify or amend them.

Tender fee: R200 non-refundable for a hard copy of the tender document; not applicable to website downloads.

Validity: tender offers must remain valid and irrevocable for 120 days after closing. Bids remain valid for acceptance for 12 months after the original validity period unless the CCT is notified otherwise in writing; may be extended up to 6 more months by mutual agreement.

For tenders above R10 million (VAT inclusive), on written request the bidder must provide audited annual financial statements for the past 3 years (or since establishment), a certificate of no undisputed municipal service arrears over 30 days, particulars of contracts with organs of state in the past 5 years, and a statement on any portion of goods/services sourced outside South Africa and any payment expected to leave the country.

Payment: no specific payment terms stated in the extracted text.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za. Registration is required before orders can be raised or payments processed; applies individually to each joint venture party.

CCT Supplier Database: bidders must register on the CCT Supplier Database when requested in writing; forms from the Supplier Management Office or www.capetown.gov.za.

Tax compliance: bidders must be registered with SARS and tax compliant. A valid Tax Compliance Status PIN must be submitted and recorded on the Details of Tenderer pages. Each joint venture party submits a separate PIN. The CCT verifies tax status via CSD or e-Filing before award.

B-BBEE: preference points claimed under Schedule F.4 (Preference Points Claim Form) per the Preferential Procurement Regulations 2022. Documentary proof (e.g. B-BBEE certificate, company registration, CSD report, proof of disability, financial statements, sworn affidavits) must support any claims for specific goals.

Declarations and certificates (returnable forms):

• Schedule F.5 (MBD 4 amended): Declaration of Interest – State Employees.
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.7 (MBD 8): Declaration of Tenderer's Past Supply Chain Management Practices.
• Schedule F.9: Certificate of Independent Tender Determination.
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.

Eligibility exclusions: bidders restricted under the SCM Policy, guilty of contravening the Competition Act, advisors/consultants to the CCT with conflicts, persons involved in the bid specification committee, or with undisputed municipal service arrears over 30 days (for tenders above R10 million) may be disqualified.

For tenders above R10 million: Schedule F.3 (Declaration for Procurement above R10 million) is required.

Occupational Health and Safety: bidders must comply with the Occupational Health and Safety Act and its regulations. A Section 37(2) agreement (C.3) is part of the contract, requiring the supplier to ensure all work is performed and equipment used in compliance with OHSA. Subcontractors must also sign a separate health and safety agreement and comply with the conditions.

Bidders must demonstrate, in sufficient detail, the competencies and resources to deliver the goods or services in accordance with the Act, regulations and the Health and Safety Specification.

Contract period: 36 months from the commencement date.

Appointment structure: the CCT intends to appoint three tenderers per line item — the highest ranked as 'the winner' and two 'alternative tenderers'. Orders are offered on a winner-takes-all basis; if the winner refuses, the order goes to the next highest ranked alternative. If insufficient responsive bids, fewer or no tenderers may be appointed.

Standby bidder: a bidder identified at award may be considered for award if the contract is terminated for any reason.

Cancellation: the CCT may cancel the tender before contract formation if needs change, funds are unavailable, no acceptable tenders are received, there is a material irregularity, or parties cannot negotiate market-related pricing. No liability to tenderers for such cancellation.

Disputes and appeals: objections/complaints/queries must be lodged in writing within 14 days of the decision. Appeals under Section 62 of the Municipal Systems Act must be lodged with the City Manager within 21 days of notification, in writing, stating reasons, how rights were affected, and the remedy sought, with a copy of the decision notification. An administration fee of R300 applies; a surcharge may be imposed for vexatious or frivolous appeals (calculated as half the administrative cost of the appeal plus 0.25% of the appellant's tender price). Unpaid fees may be added to the bidder's municipal account or recovered under credit control by-laws.

POPIA: the CCT may process personal information of the tenderer and its employees for tender, contract and research purposes, as permitted by law.

Confidentiality: bidders must treat all tender matters as strictly confidential and use documents only for preparing the tender.

Withdrawal: a tenderer may request withdrawal in writing after closing; the CCT may permit or refuse at its discretion. Unauthorised withdrawal may make the bidder liable for the CCT's additional expenses or losses.

Offer acceptance: by signing the Form of Offer (C.2.1), the bidder warrants all information is true and correct and accepts full responsibility for contract execution.

to as the”Tender” / “Tender Document”), its evaluation and acceptance and any resulting

2.1.2.2 These Conditions of Tender and returnable Documents which are required for CCT’s tender evaluation

2.2.1.1.4 Minimum score for functionality

Only those tenders submitted by tenderers who achieve the minimum score for functionality as stated

The description of the functionality criteria and the maximum possible score for each is shown in the

table below. The score achieved for functionality will be the sum of the scores achieved, in the

evaluation process, for the individual criteria.

Evaluation Criteria Applicable values/points Weight Maximum

The minimum qualifying score for functionality is 60 out of a maximum of 100.

prescribed format to ensure optimal scoring of functionality points for each Evaluation Criteria. Failure

to achieve the specified minimum scoring. Tenderers who fail to meet the minimum functionality

2.3.10.3.2 Points for preference will be allocated in accordance with the provisions of Preference Schedule

2.3.10.3.3 The terms and conditions of Preference Schedule as it relates to preference shall apply in all

respects to the tender evaluation process and any subsequent contract.

The 80/20 preference point system will apply to this tender. The 80/20 price/preference points system will be

applied to the evaluation of responsive tenders up to and including a Rand value of R50’000’000 (all applicable

adjudication points.

Price shall be scored as follows

Where: Ps is the number of points scored for price;

Preference points shall be based on the Specific Goal as per below

Specific goals allocated points Preference

Points (80/20)

15%oftotalexpenditure=6points 12%upto15%oftotalexpenditure =5points 9%upto12%oftotalexpenditure =4points