Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The cape winelands district municipality invites quotations for the supply and delivery of new and insurance replacement portable, mobile and airband digital radios for a 12-month period, for its fire division. Bidders must be icasa-registered and the radios must be fully compatible with the current cape winelands radio infrastructure. The most consequential requirement is the strict technical specification, including vhf frequency ranges, channel capacities, and specific performance parameters for each radio type.

AI Document AnalysisMethodology1 document

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DocumentQ2026 012 DOC.pdfReview complete

Description

Source: Q2026 012 DOC.pdf

Award analysis coverage

0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.

technical scope

146 sourced criteria

financial capacity

16 sourced criteria

pricing

17 sourced criteria

compliance returnables

30 sourced criteria

evaluation

12 sourced criteria

experience

Source analysis requires completion or review

personnel

Source analysis requires completion or review

equipment capacity

5 sourced criteria

delivery contract

15 sourced criteria

equity registrations

19 sourced criteria

What the buyer was looking for

1Mandatory requirement

Bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database (CSD).

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Source: AI key requirements · requirements

Known supplier evidence

The linked award records PVR SERVICES AND SUPPLIES as appointed for this tender. Recorded contract value: 200000 ZAR.

Qualified inference

Inference only

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Submission Guidelines

Source: Q2026 012 DOC.pdf (TENDER)

Quotation documents, in English, are available free of charge on www.capewinelands.gov.za or https://etenders.treasury.gov.za, or as hard copies from the Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.

Bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database.

Completed quotation documents must be enclosed in a sealed envelope endorsed with the quotation number and description, and placed in the official tender box at 29 Du Toit Street, Stellenbosch before the closing time.

Quotations will be opened publicly as soon as possible after closing.

Returnable documents (all must be completed, signed and submitted):

MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
MBD 7 (Contract Form): to be filled in and signed by the successful bidder.
MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
Annexure I (Questionnaire) and Annexure L (Preference Points Claim Form, MBD 6.1) must be completed to qualify for preference points.
Authority for Signatory / Board Resolution: authorises the named signatory to bind the bidder.
Tax Compliance Status Pin printed from the SARS website.
Certified copy of the bidder's and directors' municipal accounts for the month preceding tender closure.
B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
Proof of locality (municipal account not older than 90 days, lease agreement, or bank letter confirming business address).
Letter of Good Standing from the Commissioner of Compensation (if applicable).

Disqualification risks:

Bids received after the closing time, regardless of reason.
Bids not submitted on the official forms (re-typed bids are not accepted).
Corrections made with correction fluid (Tippex).
Missing pages from the original document.
Bids not signed by an authorised representative, or missing the board resolution.
Telexed, faxed or e-mailed tenders are not accepted.

Technical Specifications

Source: Q2026 012 DOC.pdf (TENDER)

The contract is for the supply and delivery of new and insurance replacement portable, mobile and airband digital radios to the Fire Division, fully compatible with the current Cape Winelands radio infrastructure, for a 12-month period.

Bidders must be ICASA registered service providers.

Mobile Radio Requirements:

VHF, compatible with the offered digital trunked radio system.
Must support a customised graphics start-up screen and additional text.
Must support digital inputs and outputs.
Frequency range: VHF 136–174 MHz.
Channel capacity: 1024; zone capacity: 64 each; channel spacing: 12.5 kHz / 25 kHz.
Operating voltage: 13.6 V DC (10.8–15.6 V DC); operating temperature: -30°C to +60°C.
Standby current: <0.5A; receive current: <2.0A.
Receiver sensitivity: analogue EIA 12dB SINAD 0.25 μV; digital 0.18 μV/BER5%.
Transmitter: RF low power 25 W (VHF 5–25 W); RF high power 1–45 W (VHF 5–50 W).
Location service: GNSS (GPS).

Portable Radio Requirements:

Must support a customised graphics start-up screen (120 pixels wide, 48 pixels high, monochrome).
Frequency range: VHF 136–174 MHz.
Channel capacity: 1024; zone capacity: 64 each; channel spacing: 12.5 kHz / 25 kHz.
Backlit dot matrix LCD.
Power output: VHF 1 W / 5 W.
Location service: GNSS (GPS).
Two types: one with LCD display and keypad, one without.

Airband (Aviation Handheld Radio) Requirements:

High-visibility LCD screen readable under direct sunlight; operating frequency displayed in large characters.
Frequency range: 118.000 to 136.992 MHz.
Memory channels: 300 channels / 15 groups.
Type of emission: 6K80A3E, 5K00A3E.
Power supply: 7.2 V DC; current drain <1.8 A; operating temperature: -20°C to +55°C.
Transmitter output power: 6.0 / 1.8 W typ (PEP/carrier); frequency stability ±1 ppm.
Receiver: intermediate frequency 46.35 MHz; squelch sensitivity <0 dB; adjacent channel rejection >60 dB; hum and noise >40 dB (90% modulation); audio output >350 mW.
Ingress protection: IP57 (dust and water, 1 metre depth for 30 minutes).

Quality Management

Source: Q2026 012 DOC.pdf

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any

stage be subject to inspections, tests and analyses, the bidder or contractor’s premises

shall be open, at all reasonable hours, for inspection by a representative of the purchaser or

organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention

is made in the contract, but during the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary arrangements, including payment

arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to

be in accordance with the contract requirements, the cost of the inspections, tests and

analyses shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such goods or services are accepted or not,

the cost in connection with these inspections, tests or analyses shall be defrayed by the

supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be

rejected if found not to comply with the requirements of the contract. Such rejected goods

shall be held at the cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with goods, which do comply with

the requirements of the contract. Failing such removal the rejected goods shall be returned

at the suppliers cost and risk. Should the supplier fail to provide the substitute goods

forthwith, the purchaser may, without giving the supplier further opportunity to substitute the

rejected goods, purchase such goods as may be necessary at the expense of the supplier.

Q 2026/012 18

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel

the contract on account of a breach of the conditions thereof, or to act in terms of Clause 22

of GCC.

B-BBEE Requirements

Source: Q2026 012 DOC.pdf (TENDER)

Bidders are required to submit original and valid B-BBEE Status Level Verification Certificates or certified copies of the original, not a photo-copy of another certified copy thereof together with their bids, to substantiate their B-BBEE rating claims. Bidders who do not submit B-BBEE Status Level Verification Certificates or who are non-compliant contributors to B-BBEE do not qualify for preference points for B-BBEE but should not be disqualified from the bidding process. They will score points out of 90 or 80 for price only and zero (0) points for B-BBEE. A trust, consortium or joint venture must submit a consolidated B-BBEE Status Level Verification Certificate for every separate bid. Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together with their bids. If an institution is already in possession of a valid and original or certified copy of a bidder's B-BBEE Status Level Verification Certificate that was obtained for the purpose of establishing the database of possible suppliers for price quotations or that was submitted together with another bid, it is not necessary to obtain a new B-BBEE Status Level Verification Certificate each time a bid is submitted from the specific bidder. Such a certificate may be used to substantiate B-BBEE rating claims provided that the closing date of the bid falls within the expiry date of the certificate that is in the institution's possession. Each time this provision is applied, cross-reference must be made to the B-BBEE Status Level Verification Certificate already in possession for audit purposes. AOs / AAs must ensure that the B-BBEE Status Level Verification Certificates submitted are issued by the following agencies: Bidders other than EMEs: Verification agencies accredited by SANAS; or Registered auditors approved by IRBA (until the expiration of the period prescribed by the DTI). Bidders who qualify as EMEs: Sworn affidavit signed by the EME representative and attested by a Commissioner of oaths. Validity of B-BBEE Status Level Verification Certificates: Verification agencies accredited by SANAS: These certificates are identifiable by a SANAS logo and a unique BVA number. Confirmation of the validity of a B-BBEE Status Level Verification Certificate can be done by tracing the name of the issuing Verification Agency to the list of all SANAS accredited agencies. The list is accessible on http://www.sanas.co.za/directory/bbee_default.php. The relevant BVA may be contacted to confirm whether such a certificate was issued. As a minimum requirement, all valid B-BBEE Status Level Verification Certificates should have the following information detailed on the face of the certificate: The name and physical location of the measured entity; The registration number and, where applicable, the VAT number of the measured entity; The date of issue and date of expiry; The certificate number for identification and reference; The scorecard that was used (for example QSE, Specialized or Generic); The name and / or logo of the Verification Agency; The SANAS logo; The certificate must be signed by the authorized person from the Verification Agency; and The B-BBEE Status Level of Contribution obtained by the measured entity. Registered auditors approved by IRBA: The format and content of B-BBEE Status Level Verification Certificates issued by registered auditors approved by IRBA must - Clearly identify the B-BBEE approved registered auditor by the auditor's individual registration number with IRBA and the auditor's logo. Clearly record an approved B-BBEE Verification Certificate identification reference in the format required by the SASAE; Reflect relevant information regarding the identity and location of the measured entity. Identify the Codes of Good Practice or relevant Sector Codes applied in the determination of the scores. Record the weighting points (scores) attained by the measured entity for each scorecard element, where applicable, and the measured entity's overall B-BBEE Status Level of Contribution; and Reflect that the B-BBEE Verification Certificate and accompanying assurance report issued to the measured entity is valid for 12 months from the date of issuance and reflect both the issuance and expiry date. Confirmation of the validity of a B-BBEE Status Level Verification Certificate can be done by tracing the name of the issuing B-BBEE approved registered auditor to the list of all approved registered auditors. The list is accessible on http://www.thedti.gov.za and / http://www.irba.co.za. The relevant approved registered auditor may be contacted to confirm whether such a certificate was issued. Accounting officers as contemplated in section 60(4) of the CCA: These certificates will be issued on the accounting officer's letterhead with the accounting officer's practice number and contact number clearly specified on the face of the certificates. The content of B-BBEE Status Level Verification Certificates issued by accounting officers as contemplated in the CCA is detailed in paragraph 4.8.5 below. Verification of B-BBEE levels in respect of EMEs: In terms of the Generic Codes of Good Practice, an enterprise including a sole propriety with annual total revenue of R10 million or less qualifies as an EME. In instances where Sector Charters are developed to address the transformation challenges of specific sectors or industries, the threshold for qualification as an EME may be different from the generic threshold of R10 million. The relevant Sector Charter thresholds will therefore be used as a basis for a potential bidder to qualify as an EME. For example, the approved thresholds for EMEs for the Tourism and Construction Sector Charters are R2.5 million and R1.5 million respectively. An EME automatically qualifies as a level 4 contributor with B-BBEE recognition level of 100% in terms of the Codes of Good Practice. An EME with at least 51% black ownership qualifies as Level 2 Contributor with B-BBEE level of 125% in terms of the Codes of Good Practice. An EME with 100% black ownership qualifies as a Level 1 contributor with B-BBEE level of 135% in terms of the Codes of Good Practice. An EME that is regarded as a specialized enterprise with at least 75% black beneficiaries qualifies as Level 1 contributor with B-BBEE level of 135% in terms of Codes of Good Practice. An EME that is regarded as a specialized enterprise with at least 51% black beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of the Codes of Good Practice. An EME is required to submit a sworn affidavit confirming their annual total revenue of R 10 million or less and level of black ownership to claim points. An EME that is regarded as a Specialized Enterprise, is required to submit a sworn affidavit confirming their annual turnover/ allocated budget/ gross receipt of R 10 million or less and level of percentage of black beneficiaries to claim points. An EME may be measured in terms of the QSE scorecard should they wish to maximize their points and move to a higher B-BBEE recognition level. It is in this context that an EME may submit a B-BBEE verification certificate. Eligibility as Qualifying Small Enterprises (QSE): The Codes define a QSE as any enterprise with annual total revenue of between R10 million and R50 million. A QSE with at least 51% black ownership qualifies as a Level 2 contributor. A QSE with 100% black ownership qualifies as a Level 1 Contributor. A QSE that is regarded as a specialized enterprise with at least 75% black beneficiaries qualifies as a Level 1 contributor with B-BBEE level of 135% in terms of the Codes of Good Practice. A QSE that is regarded as a specialized enterprise with at least 51% black beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of the Codes of Good Practice. A QSE is required to submit a sworn affidavit confirming their annual total revenue of between R10 million and R 50 million and level of black ownership or a B-BBEE level verification certificate to claim points. A QSE that is regarded as a specialized enterprise is required to submit a sworn affidavit confirming their annual turnover/ budget/ gross receipt of R 50 million or less and level of percentage of black beneficiaries or a B-BBEE level verification certificate to claim points.

Health & Safety

Source: Q2026 012 DOC.pdf

Any formal written price quotation document received with correction fluid (Tippex)

corrections shall be disqualified.

the opening of the bid to the time the contract is awarded. If a bidder wishes to bring

additional information to the notice of the Municipality, it should do so in writing to the

An EME that is regarded as a specialized enterprise with at least 51% black

beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of

the Codes of Good Practice.

An EME is required to submit a sworn affidavit confirming their annual total revenue of

R 10 million or less and level of black ownership to claim points

An EME that is regarded as a Specialized Enterprise, is required to submit a sworn

affidavit confirming their annual turnover/ allocated budget/ gross receipt of R 10 million

or less and level of percentage of black beneficiaries to claim points

An EME may be measured in terms of the QSE scorecard should they wish to

maximize their points and move to a higher B-BBEE recognition level. It is in this

context that an EME may submit a B-BBEE verification certificate.

Eligibility as qualifying small enterprises (qse)

The Codes define a QSE as any enterprise with annual total revenue of between R10

million and R50 million.

A QSE with at least 51% black ownership qualifies as a Level 2 contributor.
A QSE with 100% black ownership qualifies as a Level 1 Contributor.
A QSE that is regarded as a specialized enterprise with at least 75% black

beneficiaries qualifies as a Level 1 contributor with B-BBEE level of 135% in terms of

the Codes of Good Practice.

A QSE that is regarded as a specialized enterprise with at least 51% black

beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of

the Codes of Good Practice.

A QSE is required to submit a sworn affidavit confirming their annual total revenue of

between R10 million and R 50 million and level of black ownership or a B-BBEE level

verification certificate to claim points

A QSE that is regarded as a specialized enterprise is required to submit a sworn

affidavit confirming their annual turnover/ budget/ gross receipt of R 50 million or less

and level of percentage of black beneficiaries or a B-BBEE level verification

Q 2026/012 9

certificate to claim points

16.2 Locality

The programmes of the RDP (published in Government Gazette No. 16085 dated 23

November 1994) relevant to this Municipality in the context of preferential procurement

specific goals are the promotion of enterprises located in a specific district for work to be

done or services to be rendered in that District and the promotion of enterprises located in a

specific province for work to be done or services to be rendered in that province.

The service provider shall not, without the District Municipality’s prior written consent,

disclose the agreement, or any provision thereof, or any specification, plan, drawing,

pattern, sample, or information furnished by or on behalf of the District Municipality in

connection therewith, to any person other than a person employed by the service provider

in the performance of the agreement. Disclosure to any such employed person shall be

made in confidence and shall extend only as far as may be necessary for purposes of such

performance.

The service provider shall permit the District Municipality to inspect the supplier’s records

relating to the performance of the service provider and to have them audited by auditors

appointed by the District Municipality, if so required by the District Municipality.

provider concerned by ordinary mail to the address furnished in his bid or to the address

notified later by him in writing and such posting shall be deemed to be proper service of such

notice;

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

any expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the

municipality/municipal entity website.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract,

or any provision thereof, or any specification, plan, drawing, pattern, sample, or information

furnished by or on behalf of the purchaser in connection therewith, to any person other than

a person employed by the supplier in the performance of the contract. Disclosure to any

such employed person shall be made in confidence and shall extend only so far as may be

necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing

the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion

of the supplier’s performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the

purchaser, if so required by the purchaser.

anti-dumping or countervailing right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favorable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts

from moneys (if any) which may otherwise be due to the supplier in regard to goods or

services which he delivered or rendered, or is to deliver or render in terms of the contract or

any other contract or any other amount which may be due to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered

or certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall

be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

Contractual Terms

Source: Q2026 012 DOC.pdf

Validity period: Bids remain valid for 180 days from the closing date; bidders may not withdraw or alter their quotation during this period. The municipality may extend the validity period with written agreement from bidders.

Subcontracting: The contractor may not subcontract the whole contract, and any part requires prior written consent of the municipality.

Extension of contract: The contract may be extended should additional funds become available.

Termination for default: The municipality may terminate the contract in whole or in part if the supplier fails to deliver goods or perform obligations, or engages in corrupt or fraudulent practices. The supplier may be liable for excess costs of procuring substitute goods.

Restriction: The municipality may impose a restriction prohibiting the supplier from doing business with the public sector for up to 10 years; the supplier has 14 days to provide reasons against the restriction.

Disputes: Parties must attempt amicable resolution; after 30 days, either party may give notice to commence mediation; unresolved disputes may be settled in a South African court.

Governing law and language: The contract is governed by South African law and written in English.

Confidentiality: The supplier must not disclose contract information without prior written consent, and must permit the municipality to inspect and audit records.

Warranty: Goods must be new, unused, of the most recent models, and free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier. The supplier must repair or replace defective goods at no cost.

Penalties: For late delivery, the municipality may deduct a penalty calculated on the delivered price of delayed goods using the current prime interest rate per day of delay.

Assignment: The supplier may not assign obligations without prior written consent.

Variation orders: The municipality may instruct changes up to 15% of the contract value (20% for construction-related contracts).

177Delivery obligation

The goods supplied or the services rendered shall conform to the standards mentioned in the bidding documents and specifications. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications. All pre-bidding testing will be for the account of the bidder. If it is a bid condition that goods to be produced or services to be rendered should at any stage be subject to inspections, tests and analyses, the bidder or contractor's premises shall be open, at all reasonable hours, for inspection by a representative of the purchaser or organization acting on behalf of the purchaser. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary arrangements, including payment arrangements with the testing authority concerned. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser. Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be defrayed by the supplier. Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be rejected. Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with the requirements of the contract.

Why it matters: The source says this applies after appointment and concerns contract delivery.

Source: Q2026 012 DOC.pdf · quality_management

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for PVR SERVICES AND SUPPLIES.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

178Mandatory requirement

The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the contract, including additional requirements, if any, and in any subsequent instructions ordered by the purchaser. Delivery of the goods and arrangements for shipping and clearance obligations, shall be made by the supplier in accordance with the terms specified in the contract. The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified. Should a price other than an all-inclusive delivered price be required, this shall be specified. The method and conditions of payment to be made to the supplier under this contract shall be specified. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfilment of other obligations stipulated in the contract. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier. Payment will be made in Rand unless otherwise stipulated. Where the value of an intended contract will exceed R1 000 000, 00 (R1 million) it is the bidder's responsibility to be registered with the South African Revenue Service (SARS) for VAT purposes. The amount of value-added tax (VAT) must be shown clearly on each invoice. The amended Value-Added Tax Act requires that a Tax Invoice for supplies in excess of R3 000 should, in addition to the other required information, also disclose the VAT registration number of the recipient, with effect from 1 March 2005. Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the prices quoted by the supplier in his bid, with the exception of any price adjustments authorized or in the purchaser's request for bid validity extension, as the case may be. In cases where the estimated value of the envisaged changes in purchase does not vary more than 15% of the total value of the original contract, the contractor may be instructed to deliver the goods or render the services as such. For construction related goods, services and/or infrastructure project, contracts may be expanded or varied by not more than 20%. When, after the date of bid, provisional payments are required, or anti-dumping or countervailing duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is increased in respect of any dumped or subsidized import, the State is not liable for any amount so required or imposed, or for the amount of any such increase. The contract shall be written in English. All correspondence and other documents pertaining to the contract that is exchanged by the parties shall also be written in English. The contract shall be interpreted in accordance with South African laws, unless otherwise specified.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Source: Q2026 012 DOC.pdf · special_conditions

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for PVR SERVICES AND SUPPLIES.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

253Scored criterion

Bidders are required to submit original and valid B-BBEE Status Level Verification Certificates or certified copies of the original, not a photo-copy of another certified copy thereof together with their bids, to substantiate their B-BBEE rating claims. Bidders who do not submit B-BBEE Status Level Verification Certificates or who are non-compliant contributors to B-BBEE do not qualify for preference points for B-BBEE but should not be disqualified from the bidding process. They will score points out of 90 or 80 for price only and zero (0) points for B-BBEE. A trust, consortium or joint venture must submit a consolidated B-BBEE Status Level Verification Certificate for every separate bid. Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together with their bids. If an institution is already in possession of a valid and original or certified copy of a bidder's B-BBEE Status Level Verification Certificate that was obtained for the purpose of establishing the database of possible suppliers for price quotations or that was submitted together with another bid, it is not necessary to obtain a new B-BBEE Status Level Verification Certificate each time a bid is submitted from the specific bidder. Such a certificate may be used to substantiate B-BBEE rating claims provided that the closing date of the bid falls within the expiry date of the certificate that is in the institution's possession. Each time this provision is applied, cross-reference must be made to the B-BBEE Status Level Verification Certificate already in possession for audit purposes. AOs / AAs must ensure that the B-BBEE Status Level Verification Certificates submitted are issued by the following agencies: Bidders other than EMEs: Verification agencies accredited by SANAS; or Registered auditors approved by IRBA (until the expiration of the period prescribed by the DTI). Bidders who qualify as EMEs: Sworn affidavit signed by the EME representative and attested by a Commissioner of oaths. Validity of B-BBEE Status Level Verification Certificates: Verification agencies accredited by SANAS: These certificates are identifiable by a SANAS logo and a unique BVA number. Confirmation of the validity of a B-BBEE Status Level Verification Certificate can be done by tracing the name of the issuing Verification Agency to the list of all SANAS accredited agencies. The list is accessible on http://www.sanas.co.za/directory/bbee_default.php. The relevant BVA may be contacted to confirm whether such a certificate was issued. As a minimum requirement, all valid B-BBEE Status Level Verification Certificates should have the following information detailed on the face of the certificate: The name and physical location of the measured entity; The registration number and, where applicable, the VAT number of the measured entity; The date of issue and date of expiry; The certificate number for identification and reference; The scorecard that was used (for example QSE, Specialized or Generic); The name and / or logo of the Verification Agency; The SANAS logo; The certificate must be signed by the authorized person from the Verification Agency; and The B-BBEE Status Level of Contribution obtained by the measured entity. Registered auditors approved by IRBA: The format and content of B-BBEE Status Level Verification Certificates issued by registered auditors approved by IRBA must - Clearly identify the B-BBEE approved registered auditor by the auditor's individual registration number with IRBA and the auditor's logo. Clearly record an approved B-BBEE Verification Certificate identification reference in the format required by the SASAE; Reflect relevant information regarding the identity and location of the measured entity. Identify the Codes of Good Practice or relevant Sector Codes applied in the determination of the scores. Record the weighting points (scores) attained by the measured entity for each scorecard element, where applicable, and the measured entity's overall B-BBEE Status Level of Contribution; and Reflect that the B-BBEE Verification Certificate and accompanying assurance report issued to the measured entity is valid for 12 months from the date of issuance and reflect both the issuance and expiry date. Confirmation of the validity of a B-BBEE Status Level Verification Certificate can be done by tracing the name of the issuing B-BBEE approved registered auditor to the list of all approved registered auditors. The list is accessible on http://www.thedti.gov.za and / http://www.irba.co.za. The relevant approved registered auditor may be contacted to confirm whether such a certificate was issued. Accounting officers as contemplated in section 60(4) of the CCA: These certificates will be issued on the accounting officer's letterhead with the accounting officer's practice number and contact number clearly specified on the face of the certificates. The content of B-BBEE Status Level Verification Certificates issued by accounting officers as contemplated in the CCA is detailed in paragraph 4.8.5 below. Verification of B-BBEE levels in respect of EMEs: In terms of the Generic Codes of Good Practice, an enterprise including a sole propriety with annual total revenue of R10 million or less qualifies as an EME. In instances where Sector Charters are developed to address the transformation challenges of specific sectors or industries, the threshold for qualification as an EME may be different from the generic threshold of R10 million. The relevant Sector Charter thresholds will therefore be used as a basis for a potential bidder to qualify as an EME. For example, the approved thresholds for EMEs for the Tourism and Construction Sector Charters are R2.5 million and R1.5 million respectively. An EME automatically qualifies as a level 4 contributor with B-BBEE recognition level of 100% in terms of the Codes of Good Practice. An EME with at least 51% black ownership qualifies as Level 2 Contributor with B-BBEE level of 125% in terms of the Codes of Good Practice. An EME with 100% black ownership qualifies as a Level 1 contributor with B-BBEE level of 135% in terms of the Codes of Good Practice. An EME that is regarded as a specialized enterprise with at least 75% black beneficiaries qualifies as Level 1 contributor with B-BBEE level of 135% in terms of Codes of Good Practice. An EME that is regarded as a specialized enterprise with at least 51% black beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of the Codes of Good Practice. An EME is required to submit a sworn affidavit confirming their annual total revenue of R 10 million or less and level of black ownership to claim points. An EME that is regarded as a Specialized Enterprise, is required to submit a sworn affidavit confirming their annual turnover/ allocated budget/ gross receipt of R 10 million or less and level of percentage of black beneficiaries to claim points. An EME may be measured in terms of the QSE scorecard should they wish to maximize their points and move to a higher B-BBEE recognition level. It is in this context that an EME may submit a B-BBEE verification certificate. Eligibility as Qualifying Small Enterprises (QSE): The Codes define a QSE as any enterprise with annual total revenue of between R10 million and R50 million. A QSE with at least 51% black ownership qualifies as a Level 2 contributor. A QSE with 100% black ownership qualifies as a Level 1 Contributor. A QSE that is regarded as a specialized enterprise with at least 75% black beneficiaries qualifies as a Level 1 contributor with B-BBEE level of 135% in terms of the Codes of Good Practice. A QSE that is regarded as a specialized enterprise with at least 51% black beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of the Codes of Good Practice. A QSE is required to submit a sworn affidavit confirming their annual total revenue of between R10 million and R 50 million and level of black ownership or a B-BBEE level verification certificate to claim points. A QSE that is regarded as a specialized enterprise is required to submit a sworn affidavit confirming their annual turnover/ budget/ gross receipt of R 50 million or less and level of percentage of black beneficiaries or a B-BBEE level verification certificate to claim points.

Threshold: minimum requirement

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

Source: Q2026 012 DOC.pdf · bbbee

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for PVR SERVICES AND SUPPLIES.

Qualified inference

Supported inference

The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.

Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.

Contract Awarded

Award Information

Winning Supplier

New and insurance replacement portable, mobile and airband digital radios - c...

Award Details

Cape Winelands District Municipality

Organization Directors

Awards Won: PVR SERVICES AND SUPPLIES

View Supplier Intelligence

What the tender required and what the award supports

Bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database (CSD).

Bidders must be ICASA registered service providers.

The radios must be fully compatible with the current Cape Winelands radio infrastructure and meet detailed technical specifications for mobile, portable and airband radios.

Quotations must be submitted in a sealed envelope endorsed with the quotation number and description, placed in the official tender box at 29 Du Toit Street, Stellenbosch before 11:00 on Wednesday, 26 August 2026.

1 All pre-bidding testing will be for the account of the bidder.

2 If it is a bid condition that goods to be produced or services to be rendered should at any

shall be open, at all reasonable hours, for inspection by a representative of the purchaser or

organization acting on behalf of the purchaser.

3 If there are no inspection requirements indicated in the bidding documents and no mention

arrangements with the testing authority concerned.

4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to

be in accordance with the contract requirements, the cost of the inspections, tests and

analyses shall be defrayed by the purchaser.

5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such goods or services are accepted or not,

the cost in connection with these inspections, tests or analyses shall be defrayed by the

supplier.

6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

rejected if found not to comply with the requirements of the contract. Such rejected goods

shall be held at the cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with goods, which do comply with

the requirements of the contract. Failing such removal the rejected goods shall be returned

at the suppliers cost and risk. Should the supplier fail to provide the substitute goods

forthwith, the purchaser may, without giving the supplier further opportunity to substitute the

rejected goods, purchase such goods as may be necessary at the expense of the supplier.

Q 2026/012 18

8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel

the contract on account of a breach of the conditions thereof, or to act in terms of Clause 22

of GCC.

Any formal written price quotation document received with correction fluid (Tippex)

corrections shall be disqualified.

the opening of the bid to the time the contract is awarded. If a bidder wishes to bring

additional information to the notice of the Municipality, it should do so in writing to the

An EME that is regarded as a specialized enterprise with at least 51% black

the Codes of Good Practice.

An EME is required to submit a sworn affidavit confirming their annual total revenue of

An EME that is regarded as a Specialized Enterprise, is required to submit a sworn

An EME may be measured in terms of the QSE scorecard should they wish to

The Codes define a QSE as any enterprise with annual total revenue of between R10

million and R50 million.

A QSE with at least 51% black ownership qualifies as a Level 2 contributor.

A QSE with 100% black ownership qualifies as a Level 1 Contributor.

A QSE that is regarded as a specialized enterprise with at least 75% black

A QSE that is regarded as a specialized enterprise with at least 51% black

A QSE is required to submit a sworn affidavit confirming their annual total revenue of

A QSE that is regarded as a specialized enterprise is required to submit a sworn

Q 2026/012 9

2 LOCALITY

The programmes of the RDP (published in Government Gazette No. 16085 dated 23

November 1994) relevant to this Municipality in the context of preferential procurement

specific goals are the promotion of enterprises located in a specific district for work to be

done or services to be rendered in that District and the promotion of enterprises located in a

specific province for work to be done or services to be rendered in that province.

The service provider shall not, without the District Municipality’s prior written consent,

disclose the agreement, or any provision thereof, or any specification, plan, drawing,

pattern, sample, or information furnished by or on behalf of the District Municipality in

connection therewith, to any person other than a person employed by the service provider

in the performance of the agreement. Disclosure to any such employed person shall be

made in confidence and shall extend only as far as may be necessary for purposes of such

performance.

The service provider shall permit the District Municipality to inspect the supplier’s records

appointed by the District Municipality, if so required by the District Municipality.

provider concerned by ordinary mail to the address furnished in his bid or to the address

notified later by him in writing and such posting shall be deemed to be proper service of such

notice;

1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

refundable fee for documents may be charged.

2 Invitations to bid are usually published in locally distributed news media and on the

municipality/municipal entity website.