Supply and delivery of trained explosives (including firearms) detection canines, including handler training for four (4) handlers, for the stellenbosch municipality law enforcement department.
Validity Period180 Days
Briefing Session
No
Original Tender Documents
Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf
What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
Stellenbosch municipality is procuring the supply and delivery of trained explosives (including firearms) detection canines, along with handler training for four handlers, for its law enforcement department. Bidders must submit a complete tender on the official document by 14 september 2026 at 12h00, and the most consequential requirement is that bidders must be registered on the central supplier database (csd) and be tax compliant, with the 80/20 preference point system applied.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdfReview complete
Important Dates
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
8 sourced criteria
financial capacity
1 sourced criteria
pricing
3 sourced criteria
compliance returnables
1 sourced criteria
evaluation
Source analysis requires completion or review
experience
Source analysis requires completion or review
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
3 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Mandatory requirement
Closing date and time: 14 September 2026 at 12h00; bids must be deposited in the tender box at the Town House Complex, Plein Street, Stellenbosch, in a sealed envelope clearly marked with the tender number and description.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
Closing date: 14 September 2026, closing time 12h00. Bids will be opened in the Council Chambers or Supply Chain Management Boardroom. No briefing or site visit is stated.
Contact Information
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
Tender specifications: Joan Felix, 021 808 8441, [email protected]; Daniel Jonkers, 021 808 8814, [email protected]. SCM requirements: Zenazi Nobavu, 021 808 8121, [email protected]. Office hours for collection: 08h00-15h30. Submission address: Tender box, Stellenbosch Municipality, Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch.
Submission Guidelines
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
Bids must be submitted on the official tender document issued by Stellenbosch Municipality, in a sealed envelope clearly marked with the tender number and description, deposited in the tender box at the Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch, before closing time. The tender box is accessible 24 hours a day. Late, electronic, telephonic or faxed tenders will not be considered. Tenders must be valid for 180 days after closing. Tenders not accompanied by the complete tender document will not be considered. Returnable forms (all must be completed and signed): Authority to Sign a Bid (with certified copy of resolution for companies/CCs, or partnership/consortium/JV authority as applicable), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form) with B-BBEE certificate or sworn affidavit, MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing from the Compensation Commissioner, Form of Indemnity, Pricing Schedule, and Declaration by Tenderer. Bids must be submitted on official forms, not re-typed. The successful bidder will be required to sign a written contract form (MBD7).
Returnable Documents
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
The following forms must be completed and submitted with the tender: Authority to Sign a Bid (with certified copy of resolution if applicable), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form) with B-BBEE certificate or sworn affidavit, MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing, Form of Indemnity, Pricing Schedule, and Declaration by Tenderer.
Evaluation Criteria
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
The 80/20 preference point system applies: Price 80 points, B-BBEE status level of contribution 20 points, total 100 points. The 80/20 system applies to requirements with a Rand value up to R50,000,000. Bidders must submit a B-BBEE certificate or sworn affidavit to qualify for preference points.
Technical Specifications
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
Supply and delivery of trained explosives (including firearms) detection canines, including handler training for four (4) handlers, for the Stellenbosch Municipality Law Enforcement Department. Goods supplied must conform to the standards in the bidding documents and specifications. The supplier must permit inspection of records and audits. Pre-bidding testing is for the bidder's account. Inspections, tests and analyses may be carried out; costs are borne by the purchaser if goods comply, otherwise by the supplier. Rejected goods must be replaced at the supplier's cost.
Financial Requirements
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
All prices must be quoted in South African currency and be inclusive of VAT. Where the contract value exceeds R1,000,000, the bidder must be registered for VAT. The total price tendered will remain fixed. VAT must be shown clearly on each invoice. The VAT registration number of Stellenbosch Municipality is 4700102181. Payment will be made in Rand, no later than 30 days after submission of a valid invoice. Prices charged must not vary from those quoted in the bid. The municipality may deduct from payments any amounts owed for municipal rates, levies or service charges; bidders must declare all municipal account numbers in the Stellenbosch area for which they are responsible. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal accounts are in arrears.
Compliance Requirements
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
Bidders must be registered on the Central Supplier Database (CSD). No award will be made to tenderers whose tax status is non-compliant; bidders must submit their SARS Tax Compliance Status PIN or CSD number. Where consortia, joint ventures or subcontractors are involved, each party must submit a separate TCS certificate/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3. No bids will be considered from persons in the service of the state. B-BBEE status level verification certificate (SANAS-accredited) or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points; a sworn affidavit must be an original. Bidders must complete the OHSA form and attach a valid Letter of Good Standing from the Compensation Commissioner.
Health & Safety
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf
Bidders must complete the OHSA (Occupational Health and Safety) form and attach a valid Letter of Good Standing from the Compensation Commissioner.
Contractual Terms
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf
The contract is subject to the General Conditions of Contract (GCC). Key provisions: goods must be new, unused, of the most recent models, and free from defects; warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier. Payment within 30 days of invoice. Prices fixed. Variation orders limited to 15% of contract value. Assignment requires prior written consent. Subcontracts must be notified in writing. Delays may incur penalties calculated at the current prime interest rate per day of delay. Termination for default possible, with restriction from doing business with the public sector up to 10 years. Force majeure may relieve liability. Disputes to be resolved amicably, then through formal procedures.
Special Conditions
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
The successful bidder will be required to fill in and sign a written contract form (MBD7). The award of the tender is subject to the signing of a Service Level Agreement (SLA) between the successful bidder and Stellenbosch Municipality.
Requirements
Source: Tender BSM 12 27 Supply and Delivery Explosive Detection Canines and Handler training in WC024.pdf (TENDER)
Tenders must be valid for 180 days after closing. Late, electronic, telephonic or faxed tenders will not be considered. Tenders must be submitted on the official tender document issued by Stellenbosch Municipality. Tenderers must be registered on the Central Supplier Database (CSD). No award will be made to tenderers whose tax status is non-compliant. Tenders must be in a sealed envelope clearly marked with the tender number and deposited in the tender box before closing time.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Tenders must be valid for 180 days after closing; late, electronic, telephonic or faxed tenders will not be considered.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GENESIS K9 GROUP as appointed for this tender. Recorded contract value: 662638.04 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3Mandatory requirement
Bidders must complete the OHSA form and attach a valid Letter of Good Standing from the Compensation Commissioner.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GENESIS K9 GROUP as appointed for this tender. Recorded contract value: 662638.04 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Tender documents are available free of charge on www.stellenbosch.gov.za or hard copies at R275.00 per document from the Supply Chain Management Unit.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5Mandatory requirement
Goods must conform to the standards in the bidding documents and specifications. The supplier must permit inspection of records and audits. Pre-bidding testing is for the bidder's account. Inspections, tests and analyses may be carried out; costs are borne by the purchaser if goods comply, otherwise by the supplier. Rejected goods must be replaced at the supplier's cost.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
8Mandatory requirement
Tenders must be valid for 180 days after closing. Late, electronic, telephonic or faxed tenders will not be considered. Tenders must be submitted on the official tender document issued by Stellenbosch Municipality. Tenderers must be registered on the Central Supplier Database (CSD). No award will be made to tenderers whose tax status is non-compliant. Tenders must be in a sealed envelope clearly marked with the tender number and deposited in the tender box before closing time.
Threshold: 180 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Mandatory requirement
All prices must be quoted in South African currency and be inclusive of VAT. Where the contract value exceeds R1,000,000, the bidder must be registered for VAT. The total price tendered will remain fixed. VAT must be shown clearly on each invoice. The VAT registration number of Stellenbosch Municipality is 4700102181. Payment will be made in Rand, no later than 30 days after submission of a valid invoice. Prices charged must not vary from those quoted in the bid. The municipality may deduct from payments any amounts owed for municipal rates, levies or service charges; bidders must declare all municipal account numbers in the Stellenbosch area for which they are responsible. No contract will be concluded with a bidder whose tax matters are not in order or whose municipal accounts are in arrears.
Threshold: 30 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Bids must be submitted on the official tender document issued by Stellenbosch Municipality, accompanied by all completed and signed returnable forms, including Authority to Sign a Bid, MBD 4, MBD 6.1, MBD 8, MBD 9, MBD 10, OHSA form with Letter of Good Standing, Form of Indemnity, Pricing Schedule, and Declaration by Tenderer.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirement
The contract is subject to the General Conditions of Contract (GCC). Key provisions: goods must be new, unused, of the most recent models, and free from defects; warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier. Payment within 30 days of invoice. Prices fixed. Variation orders limited to 15% of contract value. Assignment requires prior written consent. Subcontracts must be notified in writing. Delays may incur penalties calculated at the current prime interest rate per day of delay. Termination for default possible, with restriction from doing business with the public sector up to 10 years. Force majeure may relieve liability. Disputes to be resolved amicably, then through formal procedures.
Threshold: 12 months
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
12Mandatory requirement
All prices must be quoted in South African currency and be inclusive of VAT. Where the contract value exceeds R1,000,000, the bidder must be registered for VAT. The total price tendered will remain fixed. VAT must be shown clearly on each invoice. The VAT registration number of Stellenbosch Municipality is 4700102181.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD) and must have a valid SARS Tax Compliance Status PIN or CSD number; no award will be made to non-compliant bidders.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GENESIS K9 GROUP as appointed for this tender. Recorded contract value: 662638.04 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
14Inferred operational need
Supply and delivery of trained explosives (including firearms) detection canines, including handler training for four (4) handlers, for the Stellenbosch Municipality Law Enforcement Department.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
15Delivery obligation
The successful bidder will be required to fill in and sign a written contract form (MBD7). The award of the tender is subject to the signing of a Service Level Agreement (SLA) between the successful bidder and Stellenbosch Municipality.
Why it matters: The source says this applies after appointment and concerns contract delivery.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16Mandatory requirement
Supply and delivery of trained explosives (including firearms) detection canines, including handler training for four (4) handlers, for the Stellenbosch Municipality Law Enforcement Department. Goods supplied must conform to the standards in the bidding documents and specifications. The supplier must permit inspection of records and audits. Pre-bidding testing is for the bidder's account. Inspections, tests and analyses may be carried out; costs are borne by the purchaser if goods comply, otherwise by the supplier. Rejected goods must be replaced at the supplier's cost.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
17Mandatory requirement
B-BBEE status level verification certificate (SANAS-accredited) or original sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points; the 80/20 preference point system applies (Price 80, B-BBEE 20).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GENESIS K9 GROUP as appointed for this tender. Recorded contract value: 662638.04 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
18Scored criterion
The 80/20 preference point system applies: Price 80 points, B-BBEE status level of contribution 20 points, total 100 points. The 80/20 system applies to requirements with a Rand value up to R50,000,000. Bidders must submit a B-BBEE certificate or sworn affidavit to qualify for preference points.
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records GENESIS K9 GROUP as appointed for this tender. Recorded contract value: 662638.04 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19Mandatory requirement
The following forms must be completed and submitted with the tender: Authority to Sign a Bid (with certified copy of resolution if applicable), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form) with B-BBEE certificate or sworn affidavit, MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing, Form of Indemnity, Pricing Schedule, and Declaration by Tenderer.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
20Delivery obligation
Bids must be submitted on the official tender document issued by Stellenbosch Municipality, in a sealed envelope clearly marked with the tender number and description, deposited in the tender box at the Town House Complex (Main Building between Town Hall and Municipal Library), Plein Street, Stellenbosch, before closing time. The tender box is accessible 24 hours a day. Late, electronic, telephonic or faxed tenders will not be considered. Tenders must be valid for 180 days after closing. Tenders not accompanied by the complete tender document will not be considered. Returnable forms (all must be completed and signed): Authority to Sign a Bid (with certified copy of resolution for companies/CCs, or partnership/consortium/JV authority as applicable), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form) with B-BBEE certificate or sworn affidavit, MBD 8 (Declaration of Past Supply Chain Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate of Payment of Municipal Accounts), OHSA form with Letter of Good Standing from the Compensation Commissioner, Form of Indemnity, Pricing Schedule, and Declaration by Tenderer. Bids must be submitted on official forms, not re-typed. The successful bidder will be required to sign a written contract form (MBD7).
Threshold: 180 days
Why it matters: The source says this applies after appointment and concerns contract delivery.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GENESIS K9 GROUP.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
21Mandatory requirement
Bidders must be registered on the Central Supplier Database (CSD). No award will be made to tenderers whose tax status is non-compliant; bidders must submit their SARS Tax Compliance Status PIN or CSD number. Where consortia, joint ventures or subcontractors are involved, each party must submit a separate TCS certificate/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3. No bids will be considered from persons in the service of the state. B-BBEE status level verification certificate (SANAS-accredited) or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points; a sworn affidavit must be an original. Bidders must complete the OHSA form and attach a valid Letter of Good Standing from the Compensation Commissioner.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.