What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This quotation is for the supply and installation of an l-shape counter desk, a 4-drawer filing cabinet, and standard drawers with a deepfiler and floating pen tray for swellendam municipality. Bidders must attend a compulsory clarification meeting on 3 september 2026 and submit quotations by 11 september 2026. The key requirement is that bidders must have at least three similar projects and a valid SARS tax compliance pin.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSMQ08-26-27_Advert.pdfReview complete
Description
Source: SMQ08-26-27_Advert.pdf (unknown)
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
6 sourced criteria
financial capacity
Source analysis requires completion or review
pricing
Source analysis requires completion or review
compliance returnables
4 sourced criteria
evaluation
3 sourced criteria
experience
3 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
2 sourced criteria
equity registrations
2 sourced criteria
What the buyer was looking for
1Mandatory requirement
Compulsory clarification meeting: Thursday 3 September 2026 at 10h00, SCM Committee Room, 11 Lind Street, Swellendam. Attendance is mandatory.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This tender covers the supply and delivery of office furniture. The scope of works is not defined in detail in the available text.
Important Dates
Source: SMQ08-26-27_Advert.pdf (unknown)
Compulsory clarification meeting: Thursday 3 September 2026, 10h00, at the SCM Committee Room, 11 Lind Street, Swellendam.
Closing: bids must be in the Municipal Quotation Box before 11h00 on Friday 11 September 2026.
Quotations must be submitted in a sealed envelope, clearly marked with the tender number and description. Place in the Municipal Quotation Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam, before 11h00 on 11 September 2026. Submission is allowed only on the prescribed documents and must include a valid Tax Compliance Status PIN from SARS. Late quotations, and those submitted by e-mail or facsimile, will not be considered.
Evaluation Criteria
Source: SMQ08-26-27_Advert.pdf (unknown)
Bids are evaluated under the 80/20 preference point system, in line with the Swellendam Municipality’s Preferential Procurement Policy and its Supply Chain Management Policy. Bidders must complete the schedule of experience listing at least three similar projects; failure to do so may affect the assessment. Attendance at the compulsory clarification meeting is a condition of bidding.
Technical Specifications
Source: SMQ08-26-27_Advert.pdf (unknown)
The tender is for the supply of a catering service to the Department of Public Works (ELM). Specific scope, quantities, and service delivery requirements are not stated in the available text.
Compliance Requirements
Source: SMQ08-26-27_Advert.pdf (unknown)
Bidders must hold a valid Tax Compliance Status PIN issued by SARS. Bidders must be registered on the Central Supplier Database (CSD). B-BBEE status level certificates are required for the 80/20 preference point evaluation. Bidders must complete the schedule of experience and list at least three similar projects.
Special Conditions
Source: SMQ08-26-27_Advert.pdf (unknown)
Special Conditions of bid: Bidder will be required to attend the compulsory clarification meeting. Bidders to complete the schedule of Experience and to list at least three similar projects.
Section
Source: SMQ08-26-27_Advert.pdf (unknown)
SCM: Mr. K. Juries, Supply Chain Management Unit, 11 Lind Street, Swellendam, tel 028-5148500, email [email protected]. Technical: Minè Swart, [email protected].
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Mandatory requirement
Closing: Quotations must be placed in the Municipal Quotation Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam, before 11h00 on 11 September 2026.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Mandatory requirement
Validity: Bids must remain valid for 60 days from the closing date.
Threshold: 60 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
SCM: Mr. K. Juries, Supply Chain Management Unit, 11 Lind Street, Swellendam, tel 028-5148500, email [email protected]. Technical: Minè Swart, [email protected].
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirement
Submission: Quotations must be in a sealed envelope clearly marked with the tender number and description, submitted only on prescribed documents.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8Mandatory requirement
Tax compliance: A valid Tax Compliance Status PIN issued by SARS must be included.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9Mandatory requirement
Quotations must be submitted in a sealed envelope and must be clearly marked with the respective number and description. Quotations must be placed in the Municipal Quotation Box before 11h00 on 11 September 2026, situated at the Supply Chain Management Offices, 11 Lind Street, Swellendam. Quotations may only be submitted on the prescribed documents and must include a valid Tax Compliance Status PIN issued by SARS. Late quotations and quotations received by E-Mail or Facsimile will not be considered.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Mandatory requirement
Quotations must be submitted in a sealed envelope, clearly marked with the tender number and description. Place in the Municipal Quotation Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam, before 11h00 on 11 September 2026. Submission is allowed only on the prescribed documents and must include a valid Tax Compliance Status PIN from SARS. Late quotations, and those submitted by e-mail or facsimile, will not be considered.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Scored criterion
Evaluation and adjudication follows Swellendam Municipality's Preferential Procurement Policy and SCM Policy. The 80/20 preference point system applies. The Council does not bind itself to accept the lowest quotation.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
13Mandatory requirementConflicting classification
Bids are evaluated under the 80/20 preference point system, in line with the Swellendam Municipality’s Preferential Procurement Policy and its Supply Chain Management Policy. Bidders must complete the schedule of experience listing at least three similar projects; failure to do so may affect the assessment. Attendance at the compulsory clarification meeting is a condition of bidding.
Threshold: at least three similar projects
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
14Mandatory requirement
Experience: Bidders must complete the schedule of experience and list at least three similar projects.
Threshold: at least three similar projects
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15Mandatory requirement
Bidder will be required to attend the compulsory clarification meeting
Bidders to complete the schedule of Experience and to list at least three similar projects.
Threshold: at least three similar projects
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: Eligibility criteria · eligibility
Known supplier evidence
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
16Mandatory requirement
Special Conditions of bid: Bidder will be required to attend the compulsory clarification meeting. Bidders to complete the schedule of Experience and to list at least three similar projects.
Threshold: at least three similar projects
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18Inferred operational need
The tender is for the supply of a catering service to the Department of Public Works (ELM). Specific scope, quantities, and service delivery requirements are not stated in the available text.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for BIDVEST OFFICE.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
19Inferred operational need
Evaluation: The 80/20 preference point system applies; B-BBEE status level certificates are required for preference points.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records BIDVEST OFFICE as appointed for this tender. Recorded contract value: 17915.86 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
20Mandatory requirement
Bidders must hold a valid Tax Compliance Status PIN issued by SARS. Bidders must be registered on the Central Supplier Database (CSD). B-BBEE status level certificates are required for the 80/20 preference point evaluation. Bidders must complete the schedule of experience and list at least three similar projects.
Threshold: at least three similar projects
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
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