Supply and delivery of human allograft tissues (musculoskeletal, tendons, cardiovascular, ocular) to western cape government health institutions for three years

Closing

• 04 December 2026 at 11:00.

Queries

• Submit queries by end of business on Friday, 13 November 2026.
• The department responds to queries by end of business on Friday, 20 November 2026.

Validity

• Offers remain valid for 120 calendar days from the closing date and time (expires 03 April 2027).

Rate of exchange

• The rate of exchange used for price conversion is determined 10 days before bid closing, on Tuesday, 24 November 2026.

Bidding procedure enquiries

• Name: Mrs. Mariam Kozain
• Role: Directorate: Supply Chain Sourcing
• Email: [email protected]
• Telephone: 021 834 9026

Technical enquiries

• Name: Mr. Tom Khubisa
• Email: [email protected]
• Telephone: 021 483 5698

CSD and e-procurement helpdesk

• Email: [email protected]

Submission address

• The foyer of the main entrance
• Western Cape Government Building
• M9 Building (on the premises of Karl Bremer Hospital)
• Cnr Mike Pienaar Bvd and Frans Conradie Avenue
• Bellville

Submission channel

• Deposit a sealed hard copy in the bid box marked DEPARTMENT OF HEALTH AND WELLNESS at the foyer of the main entrance, Western Cape Government Building, M9 Building (on the premises of Karl Bremer Hospital), Cnr Mike Pienaar Bvd and Frans Conradie Avenue, Bellville.
• The bid box is open 24 hours a day, 7 days a week.
• Submit a soft copy of the completed bid document on a USB flash drive, with the Pricing Schedule in MS Excel format in a separate folder on the USB.
• If the electronic copy differs from the hard copy, the hard copy supersedes.

Envelope and format

• Seal the envelope and mark it with the bidder's name and address, the bid number and the closing date.
• The envelope must not contain documents for any other bid.
• Complete documents in black ink only; sign all signatures by hand in original black pen.
• Submit all documentation in English.
• Do not submit by telegram, telex, fax or email.
• Late bids are not accepted.

Returnable forms

• WCBD 1 (Offer by the Bidder and Bid Summary): the bidder's formal offer and bid summary.
• WCBD 3.1 (Pricing Schedule): the pricing schedule for the goods offered.
• WCBD 4 (Declaration of Interest): disclosure of any director or shareholder employed by the state or connected to the department.
• WCBD 5 (The National Industrial Participation Programme): industrial participation declaration.
• WCBD 6.1 (Preference Points Claim Form): claim for B-BBEE preference points under the 80/20 system.

Disqualification risks

• Late submission, regardless of reason.
• Omitted or unsigned mandatory forms.
• Missing or duplicated pages.
• Unauthorised alterations to the bid document text.
• Bids submitted on re-typed or redrafted documents.
• Failure to submit any requested information.

Points system

• 80/20 preferential procurement points system applies.

Evaluation stages

• Phase 1: compliance with mandatory and administrative requirements; only compliant bidders proceed to Phase 2.
• Phase 2: product compliance with specifications and clinical acceptability; only clinically acceptable products proceed to Phase 3.
• Phase 3: application of price and B-BBEE points to determine the highest total points scored.

Award

• Single item awards.
• The department may award the goods in part or in whole.
• The department may visit the premises of the bidder or any nominated subcontractor by prior arrangement.
• Brochures of products offered must be submitted at bid closure on 04 December 2026 at 11:00.

Procurement

• Supply and delivery of human allograft tissues: musculoskeletal, tendons, cardiovascular, ocular and related items.
• Delivery to all institutions under the control of the Department of Health and Wellness, Western Cape Government.
• Contract period: three years.
• Goods are supplied in a healthcare environment and are subject to all relevant regulatory requirements for the duration of the contract.

Delivery

• Deliver within 21 days throughout the contract period.
• Deliver to the stores of the institutions listed in Annexure A.
• Quantities indicated are estimates only and are not guaranteed; actual quantities are determined by hospital requirements.
• Institutions are not restricted to minimum order quantities.

Product requirements

• Products must comply with the mandatory specifications in WCBD 3.1.
• Random samples will be collected from institutions for quality compliance testing throughout the contract period.
• Non-conforming product may be rejected.
• The department may request clinical evidence of any product or medical device when required.

Product proposal

• Valid copy of SAHPRA licence.
• Confirmation of accreditation.
• Confirmation of tissue bank and its location.
• Brochure of each product offered.
• Details of who processes the products and how they are processed.
• Confirmation of whether products are locally available or imported from overseas.
• Confirmation of compliance with the National Health Act.

Form

• WCBD 3.1 Pricing Schedule (Purchases).
• Prices are quoted per item for year 1, year 2 and year 3.
• Estimated quantities are unknown.
• All delivery costs must be included in the bid price for delivery at the prescribed destination.

Product categories

• Periodontal and maxillo facial grafts.
• Cross-linked collagen bone.
• Additional allograft tissue items as listed in the pricing schedule.

Questionnaire

• State brand name, product or catalogue codes, country of manufacture and packaging for each item.
• Indicate whether the bidder is the manufacturer.
• Indicate whether the offer complies with the specification.
• State any deviations.
• State the period required for delivery.
• Indicate whether non-firm prices are offered and complete WCBD 3.1/2 forms if applicable.

Price adjustment

• Firm prices for the contract duration may receive preference.
• Prices subject to rate of exchange variations are deemed firm.
• No rate of exchange claims within the first 3 months; thereafter monthly claims only within 60 days of delivery.
• Non-firm price adjustments are not considered within the first 3 months; thereafter quarterly.

Pricing

• Quote prices in South African Rand (ZAR), inclusive of all costs including delivery to the institutions listed in Annexure A and applicable VAT.
• Prices are nett and VAT inclusive.
• Complete the pricing schedule per item for year 1, year 2 and year 3.
• Estimated quantities are unknown.
• All delivery costs must be included in the bid price.

Price adjustment

• Firm prices for the contract duration may receive preference over non-firm prices.
• Prices subject to rate of exchange variations are deemed firm.
• No rate of exchange claims are considered within the first 3 months of the contract; thereafter claims are considered monthly and only if made within 60 days of delivery.
• Non-firm price adjustments are not considered within the first 3 months; thereafter adjustments are considered quarterly.

Validity

• Offers are valid for 120 calendar days from the closing date.

Security and payment

• No bid security, bond, guarantee, retention or payment terms are stated in the document.

Mandatory registrations

• Central Supplier Database (CSD) registration at the time of bid closing.
• If tax compliance status cannot be verified or is non-compliant on the CSD, the bidder has 7 working days to confirm tax compliance.
• Self-register on the CSD at www.csd.gov.za.

Regulatory and product compliance

• Valid SAHPRA licence as manufacturer, distributor or wholesaler of medical devices and IVDs; failure to submit invalidates the bid.
• No proof of application for registration is accepted.
• Manufacturer supply agreement or distribution letter if the bidder is not the manufacturer; failure to submit invalidates the offer.
• Illustrative brochures of products offered.
• B-BBEE status is evaluated only as stated on the completed WCBD 6.1, not on the Western Cape Supplier Evidence Bank or CSD.
• A B-BBEE status level verification certificate or sworn affidavit must be submitted with WCBD 6.1 to qualify for preference points.

Restrictions

• No bids are considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• WCBD 2 (Tax Clearance Certificate Requirements) is omitted because it is held on the CSD.

Mandatory Western Cape bid documents

• WCBD 1 (Offer by the Bidder and Bid Summary).
• WCBD 3.1 (Pricing Schedule).
• WCBD 4 (Declaration of Interest).
• WCBD 5 (The National Industrial Participation Programme).
• WCBD 6.1 (Preference Points Claim Form).

Regulatory authority

• A valid copy of the SAHPRA licence as a manufacturer, distributor or wholesaler of medical devices and IVDs must be provided.
• Failure to submit a SAHPRA licence invalidates the bid offer.
• No proof of application for registration is accepted.

SAHPRA contact

• Telephone: (012) 501 0300
• Email: [email protected]
• Business hours: Monday to Thursday 08:30 to 15:15; Friday 08:30 to 12:00, excluding public holidays.
• Postal address: South African Health Products Regulatory Authority, Private Bag X828, Pretoria, 0001.

Quality and safety

• Random samples will be collected from various institutions for quality compliance testing throughout the contract period.
• Any delivered product that does not comply with the mandatory specifications in WCBD 3.1 is regarded as a non-conforming supply and may be rejected.
• The department reserves the right to request clinical evidence of any product or medical device when required.
• Bidders must ensure the integrity of goods while in transit.

Governing documents

• The bid is subject to the General Conditions of Contract (GCC), the Special Conditions of Contract (SCC) and the Preferential Procurement Regulations 2022.
• The SCC supplements the GCC and prevails in the event of a conflict.
• Offers are valid for 120 calendar days from the closing date and time.

Subcontracting and assignment

• The bidder may not assign, cede, transfer, sell or alienate the contract or any part of it without prior written approval from the department.
• No subcontracting is allowed for this bid.

Delivery

• Products must be delivered within 21 days throughout the contract period.
• The supplier must ensure the integrity of goods while in transit.
• A written indication of compliance with delivery conditions is required; failure to comply invalidates the offer.

Packaging

• Delivered items must be marked with a separate label reading Contractor's Details including company name, address and contact details on the outer packaging.

Prices

• Prices are quoted in ZAR, inclusive of all costs and VAT.
• Firm prices may receive preference.
• No rate of exchange claims within the first 3 months; thereafter monthly claims only within 60 days of delivery.
• Non-firm price adjustments are not considered within the first 3 months; thereafter quarterly.

Ordering

• No minimum order quantities; indicated quantities are estimates only.

Quality

• Random samples will be collected for quality compliance testing throughout the contract period.
• Non-conforming product may be rejected.
• The department may request clinical evidence of any product when required.

Contract award

• The successful service provider must complete and sign a Contract Form - Purchase of Goods (WCBD 7.1) following award.
• The department reserves the right to cancel or amend the bid before award and to reject all bids.

Evaluation process

• Phase 1: compliance with mandatory and administrative requirements; only compliant bidders proceed to Phase 2.
• Phase 2: product compliance with specifications and clinical acceptability; only clinically acceptable products proceed to Phase 3.
• Phase 3: application of price and B-BBEE status points under the Preferential Procurement Regulations 2022 to determine the highest total points scored.
• Single item awards.
• The department may award the goods in part or in whole based on compliance, clinical acceptability, price and preference points.
• The department may visit the premises of the bidder or any nominated subcontractor by prior arrangement.
• Brochures of products offered must be submitted at bid closure on 04 December 2026 at 11:00.
• Random samples will be collected from institutions for quality compliance testing throughout the contract period.