Tender Application Workspace for RFP149/2026

• Submission method: electronic only via a OneDrive link issued by DBSA SCM Unit.
• Bidders must request the submission link by emailing [email protected] (quoting RFP149/2026) at least three working days before the closing date; link requests close 09 October 2026 at 16:00.
• The tender must be uploaded as two separate electronic folders: Folder 1 – Pre-Qualifying and Functionality proposal documents;
• Folder 2 – Financial proposal only.
• Closing time: 23:55 (Johannesburg time) on 16 October 2026.
• Late submissions, submissions not using the electronic link, or submissions not adhering to the two-envelope structure will be disqualified.
• The Form of Offer and Acceptance (C1.1) must be completed in non-erasable ink and signed by a duly authorised person.
• Joint ventures must submit a notarised JV agreement.
• Tender validity period is 120 calendar days from closing.
• Returnable documents (all must be completed, signed and submitted): Cover Pages;
• Declaration of Attendance of Briefing Session (T2.2.0);
• Record of Addenda (T2.2.1);
• Compulsory Enterprise Questionnaire with company registration documents (T2.2.2);
• JV/Consortium Agreement with company profiles (T2.2.3);
• Tax Compliance Status PIN (T2.2.4);
• Proof of Professional Indemnity Insurance (T2.2.5);
• Proposed Methodology and Approach (T2.2.6);
• Tenderer’s Experience and Track Record (T2.2.7);
• Key Resources/Experts Experience (T2.2.8);
• Lead Tenderer’s Quality Management Policies (T2.2.9);

+ 7 more requirements in the full document analysis

• CSD summary report; all returnable documents completed and signed; no tender defaulter listing; completed Compulsory Enterprise Questionnaire with no conflicts of interest.
• Stage 2 – Functionality (minimum threshold 70 points out of 100, with minimum per criterion):
• Based on combined professional fees for NRW-related bankable feasibility studies, CBA, financial modelling, project preparation and PBC procurement documents in the last 10 years: <R25m = 14 pts;
• R25m–R30m = 24.5 pts;
• R30m–R40m = 31.5 pts; >R40m = 35 pts.
• Six key experts each scored on post-registration experience; any expert scoring below "Satisfactory" disqualifies the tender.
• Lead Tenderer’s Quality Management System – max 5 points, minimum 3.5 points.
• Assessed on QMS policy coverage of 10 critical aspects (Schedule T2.2.9), organogram, CVs, proof of implementation, and ISO 9001/SANS 9000 certification.
• Stage 3 – Financial Offer and Preference (80/20 PPPFA): Price 80 points, B-BBEE 20 points.
• Stage 4 – Risk Analysis: tax compliance re-verification, CSD registration, document authenticity checks (48-hour evidence request), tender defaulter register, PEP/Procure checks, order-book limits (three active awards with outstanding value may exclude bidder unless outstanding…
• No eligibility criteria specified

• Scope: Provide professional services as a Transaction Advisor for two municipalities – Thembelihle Local Municipality and Kai Garib Local Municipality – to deliver:
• Bankable Feasibility Study for NRW reduction Performance-Based Contract (PBC) projects.
• Cost-Benefit Analysis (CBA).
• Financial Modelling.
• Project Preparation.
• Development of PBC procurement documents.
• Key resources required (each must meet minimum registration and experience):
• Project Manager & Team Leader: Professional Engineer (Engineering Professions Act, 2000), ≥20 years post-registration experience in planning, design, implementation, O&M of municipal water services infrastructure in South Africa.
• Civil Engineer (Non-Revenue Water): Professional Engineer or Professional Engineering Technologist, ≥15 years post-registration experience in planning, design and implementation of NRW reduction PBC projects or NRW reduction projects in SA or internationally.
• Legal, Regulatory Compliance & Construction Contracts Expert: Attorney (Legal Practice Council) or Professional Engineer with membership of Association of Arbitrators Southern Africa, AFSA or CIArb, ≥15 years experience in legal/regulatory compliance, FIDIC contract preparation,…
• Institutional/Organizational Development Expert: Chartered HR Professional or Master HR Professional (SABPP), ≥15 years experience in assessment, analysis, development and strengthening of water services authorities or public/private sector organisations.
• Municipal Finance/Infrastructure Investment Analysis Expert: CA(SA) or CFA, member of CIPFA or similar public-sector body, ≥15 years experience in bankable feasibility studies, project finance, infrastructure investment analysis, financial modelling.
• Environmental Management & Development / Social Facilitation Expert: Registered Environmental Assessment Practitioner (EAPSA, Section 24H NEMA), ≥10 years post-qualification experience in environmental assessments, climate change mitigation, environmental control, and social fac…
• Lead tenderer must hold professional indemnity insurance cover of at least twice the proposed fee, effective from closing date, enforceable in SA, issued by a reputable insurer.
• Thembelihle Local Municipality NRW Reduction Programme — Executive Summary of DMA (Project Area) Characteristics dated 26 February 2026.
• Covers four District Metered Areas (DMA1–DMA4) with multiple project areas each.
• Infrastructure data recorded per project area:
• System pressures: maximum, minimum, average (Bar).
• Customer connections: total registered, residential, commercial, industrial, institutional.
• Pressure Reducing Valves (PRVs): number working.

+ 28 more requirements in the full document analysis

• No pricing schedule, rates, or bill of quantities are specified in this annexure.

• Pricing format: Time-based fees with pricing schedules (C2.2 Time-Based Fees;
• Bidders must complete C2.1 Pricing Assumptions.
• No explicit performance bond or guarantee percentage stated.
• Payment terms not detailed in the extracted text.
• No pricing format, bond, guarantee, or payment terms are specified in this annexure.

• National Treasury Central Supplier Database (CSD) registration – summary report required.
• Valid COIDA letter of good standing (verified on LOGS portal).
• Professional registration proof for all key resources (ECSA, Legal Practice Council, SABPP, SAICA/CFA Institute, EAPSA).
• B-BBEE Certificate or sworn affidavit (original or copy) for preference points.
• Not on National Treasury Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No director/shareholder convicted of fraud/corruption in past five years.
• No conflict of interest with other bidders or the Employer.
• Joint ventures: notarised JV agreement (CIDB standard recommended).
• Lead tenderer’s Quality Management System documentation per Schedule T2.2.9.
• No specific requirements found